Addendum_3-_250201-Final.pdf

DATE: December 18, 2024 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Senior Buyer

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Invitation for Bid (IFB) Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form. If the bidder has already submitted the Proposal Bid Form to the City’s Purchasing Division, the Bidder should sign and return this addendum in a sealed envelope or revise their electronic submission to include this addendum. The envelope should include the company name and address, the bid number, opening date and time, and "Addendum No: 3".

In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1. Is there a project/engineers estimate for the project?

A1. No

Q2. Is the city accepting bids for the dock only?

A2. The City accepting bids for

Q3. Do you have a project budget?

A3. Project budget is $1,700,000.00

Q4. On pg. 24 of the ITB Item F states "No compensation shall be made for providing Bonds as prescribed in this section". If awarded the project and a change order becomes necessary that increases the project total is the contractor able to recoup the increase cost of maintaining the P&P Bonding via the change order?

A4. No.

Q5. Is the 10% contingency included in the total contract amount for calculating the cost of the P&P Bonding?

A5. Yes.

Q6. Please provide a copy of the Davis-Bacon wage rate table intended to be used for this project.

IFB 250201

Venetian Cove Marina Improvement Project

Addendum No. 3

A6. The Davis-Bacon Act does not apply to this project

Q7. Do you have an anticipated date to commence on site work?

A7. As soon as possible.

Q8. Section 6.6.1 in the Solicitation Document references both “ITB No. 250201 Attachment A – Venetian Cove Marina Dock Expansion Technical Specifications” and “ITB No. 250201 Attachment B – Venetian Cove Marina Dock Expansion Technical Specifications”. Neither items are included in the attachments, nor are available through Bonfire. When will these technical specifications be available?

A8. Drawing are located in the Solicitation

Q9. In light of the technical specifications not being available, can the question deadline be extended until December 12th?

A9. Please see Addendum No. 2

Q10. Can you clarify whether the winning contractor must bid both Contract A & Contract B?

A10. Bidders are not required to bid on both Contract A and Contract B.

Q11. If the contracts are to be split, can you provide evaluation criteria on how the successful bidder will be awarded in both scenarios where a single bidder is awarded both contracts (i.e.

Grand Bid Total) or 2 bidders are awarded separate contracts?

A11. Bids will be awarded in accordance with Section 2.22.2 of the solicitation.

Q12. Please provide the furnished pile lengths for Contract B.

A12. Pile length subject to manufacturer bid with engineer’s approval

Q13. In regards to section 2.12.1: Can Golden floating docks be used as an equal? Addendum 1 provides “* Construction Contingency (10%)”. Is the contractor to include the value in their proposal as part of the total?

A13. Yes

Q14. What items are to be covered by the Construction Contingency?

A14. The entire project is covered by the construction contingency.

Q15. Is it possible to submit a bid for only Item B. Dock Expansion only?

A15. Yes

Q16. Drawing Page N 1.00 shows timber pile quantity 20. The rest of the drawing only shows

17. What is the appropriate quantity or layout?

A16. 17 Piles

Q17. What Type of Decking is expected on top of the Aluminum Docks? Pressure Treated Lumber, Aluminum, Composite?

A17. Composite

Q18. What is the Freeboard Dimension for the Floating Dock?

A18. Approx. 20” (contractor to field verify)

Q19. What Access must be provided to the existing floating docks or is the marina shut down during work?

A19. Temporary access via float or barge (supplied by contractor) in agreement with marina/city management.

Q20. There are two gangways on Sheet 1.01, will these be furnished and installed by the contractor or will the existing ones be reused and reinstalled?

A20. The gangways that are existing will remain. A new gangway is required for the new floating main dock.

Q21. Will Temporary Utilities be required during construction?

A21. Yes.

Q22. What is the Proposed Square Footage of the proposed floating docks?

A22. 9,400 Sq. Ft

Q23. What are the sizes of the Tri-frames for the floating docks?

A23. 4’ in width, 4’ in length as drawn. Frame dimensions are subject to the module-dimensions bid by the dock manufacturer.

Q24. What is the design criteria for the floating dock? Freeboard etc.

A24. Freeboard is to match the existing floating docks (~20”) with field verification by contractor/manufacturer. Dimensions are 6’ wide for main dock and 3’ wide for finger docks.

Q25. Will this project be broken into phasing or will there be any shut down periods during the project?

A25. The intent is for the Marina to remain open during construction with the understanding that a temporary shutdown may be necessary at times.

Q26. Does the proposed marina have any ADA requirements?

A26. Yes, we need to adhere to all ADA requirements

Q27. Will the Marina Require and temporary ADA requirements?

A27. Yes

Q28. Will the aluminum floating docks need troughs on both sides?

A28. Subject to manufacturers dock module as per industry standard.

Q29. C-5.00 Calls for a steel pile bracket. Typically, aluminum floating docks utilize an aluminum pile bracket. Would this be approved?

A29. Aluminum bracket is acceptable with shop drawing approval by engineer

Q30. Can there be consideration of Bid Extension due to Holiday times, Substantial RFIs for design and vendor supplier questions?

A30. Please see Addendum No. 2

Q31. Floating Dock Shop Drawings typically take 8-10 weeks. Once Shop drawings are approved, there is approximately a 12-16 week manufacturing time. Will you issue soft notice to proceed, and pay necessary deposits for this scope of work prior to delivery of the floating docks to the site?

A31. A LIMITED Notice To Proceed (NTP) can be issued for the procurement of materials.

Q32. The Drawings do not show any dimensions for the proposed floating dock. Can these be provided?

A32. Main walkway docks are 6’ wide, approximately 170’ in total length. Finger docks are 3’ wide, 25’ in length.

Q33. Please provide the dimensions (lengths and widths) for the new main docks, finger piers, and corner braces for Docks A & B.

A33. Main docks are 6’ wide, approximately 170’ in total length. Finger docks are 3’ wide, 25’ in length. Corner braces are shown as Triangular sections with 4’ width and 4’ length – however, corner braces, boxes, pile guides, float draft, etc. are all subject to the manufacturer’s construction with approval by the engineer

Q34. Please provide the following specifications for the new floating docks - Main, A & B:

-dock buoyancy - mains and finger piers:

-fendering - mains and finger piers:

- decking type

- cleat sizes and quantities A34. Dock details of this level are provided by the manufacturer for approval by the City and the engineer.

Q35. Will you publish the pre-bid questions & answers along with a list of the attendees?

A35. Attendees were instructed to submit all questions in writing via Bonfire. You can view the sign-in sheet on Bonfire, the City’s eProcurement portal.

Q36. Can you tell us what the max budget on the project is for bid bond reporting?

A36. Per the solicitation, an executed bid bond equal to five (5) percent of the total bid price is attached to the submittal.

Q37. Could you provide the new floating docks sections A & B dimensions? We don't have the fingers docks, main docks and corner braces dimensions for our quote.

A37. Main docks are approximately ~171’ long. Finger docks are 25’ long.

The following changes are hereby made to the Solicitation Document.

1. Revised Quantity Sheet dated December 17, 2024.

ACKNOWLEDGMENT - Addendum #3

Company Name

Signature of Officer

Type/Print Officer's Name & Title

A 1 Demolition, Mobilization & Demobilization 2 Grading & Site Work 3 Shell Construction 4 Waterproofing 5 Roofing 6 Exterior Windows & Doors 7 Stucco 8 Exterior Finishes 9 Interior & Exterior Painting 10 Flooring & Installation 11 Paving & Installation 12 Interior Doors & Hardware 13 Drywall & Framing 14 Electrical 15 Mechanical 16 Plumbing 17 Appliances & Accessories 18 Bathroom Fixtures 19 Exterior Fixtures & Security Equipment

OTHER PROJECT COSTS

Item# Description of Work Quantity Unit Price Extended Amount B 1 Demolition, Mobilization & Demobilization 2 Pile Furnishing 3 Pile Driving 4 Floating Dock Furnishing 5 Floating Dock Installation 6 Gangway Furnishing 7 Gangway Installation 8 MEP Utility Furnishing 9 MEP Utility Installation

OTHER PROJECT COSTS

Total

TOTAL INCLUDE PROJECT(S) AND CONTINGENCY $

Company:

Title:

Signature

Printed Name:

Date:

THIS FORM MUST BE INCLUDED IN SUBMITTAL

GRAND BID TOTAL

VENETIAN COVE MARINA OFFICE BUILDING

VENETIAN COVE MARINA DOCK EXPANSION

Construction Contingency (10%)

CONTINGENCY

***NOTE: TOTAL SHALL MATCH TOTAL BID AMOUNT ON PROPOSAL BID FORM

Unit Price Extended Amount

Totals

REVISED QUANTITY SHEET - December 17, 2024

IFB 250201 VENETIAN COVE MARINA IMPROVEMENT PROJECT

Item # Description of Work Quantity