Addendum 3_20260904_LI-CO-2017-001_D006726.pdf

ADDENDUM NO. 2

ADDENDUM No. 3

ADDENDUM NO. 3

TO THE PLANS AND SPECIFICATIONS FOR:

Cold Spring Harbor State Park - Parking Lot Rehabilitation

CONTRACT NUMBERS:

General Construction Contract: D006726

NYS OPRHP – LONG ISLAND DISTRICT

95 Harbor Rd, Cold Spring Harbor, NY 11724

ALL BIDDERS SUBMITTING A BID FOR THE ABOVE-NAMED PROJECT SHALL TAKE

NOTE OF THE FOLLOWING CHANGES, ADDITIONS, INTERPRETATIONS,

CLARIFICATIONS, ETC. IN CONNECTION WITH THE DRAWINGS AND SPECIFICATIONS

AND OTHER BID DOCUMENTS. THE FOLLOWING INSTRUCTIONS HAVE

PRECEDENCE OVER ANYTHING CONTRARILY SHOWN ON THE DRAWINGS OR

DESCRIBED IN THE SPECIFICATION DOCUMENTS, AND ALL SUCH INFORMATION

SHALL BE TAKEN INTO CONSIDERATION AND BE INCLUDED IN THE BIDDERS BID

AMOUNT. ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY INSERTING ITS

NUMBER AND DATE IN THE SPACE PROVIDED IN THE BID FORM. FAILURE TO DO SO

MAY SUBJECT BIDDER TO DISQUALIFICATION.

ISSUE DATE: September 4, 2026

INSTRUCTIONS

1) Read all plans, specifications, and addenda carefully.

2) IMPORTANT – Acknowledge receipt of all addenda on the bid form when submitting your bid.

3) TO ALL HOLDERS OF CONTRACT DOCUMENTS: This Addendum is part of the

Contract Documents in accordance with the INSTRUCTION TO BIDDERS, RESOLUTION OF DISCREPANCIES AND AMBIGUITIES of the Contract Documents and Specifications.

4) The following documentation is being provided to all Plan Holders in a digital form:

a. Requests for Information (RFI) Answers

b. Pre-Bid Meeting Agenda and Sign-In Sheet

5) The following changes, additions, and replacements within this Addendum shall be incorporated into the Contract Documents as applicable.

CORRECTIONS:

CHANGES TO THE PROJECT MANUAL:

1. NOTICE TO BIDDERS

i) The due date and time for Bid Submittals and the Bid Opening have been revised.

Deadline for bid submission is 10:00 AM local time, Tuesday, September 15, 2026. Sealed bids will be publicly opened and read via WebEx only at 10:30 AM lo-cal time, Tuesday, September 15, 2026.

ii) Project Contract Duration: The contract duration has been revised from 120 days to

200 days.

2. SUMMARY OF THE WORK 011000

i) 1.04.- A-3 Deadline for bid submission is 10:00 AM local time, Tuesday, Septem-ber 15, 2026. Sealed bids will be publicly opened and read via WebEx only at 10:30 AM local time, Tuesday, September 15, 2026

ii) 1.04.- A-4&5 Milestone dates have been revised.

iii) 1.04.- A-6 -Project Contract Duration: The contract duration has been revised from

120 days to 200 days.

CHANGES TO THE DRAWINGS:

G001 Revised Project Scope Summary, Items 9 and 10 G001 Updated List of Drawings C101 Revised stone wall callout from removal and storage to removal and disposal C101 Added callout for removal of the existing fence along the right-of-way.

C101 Added demolition quantities C201 Revised kiosk detail reference

C201 Revised Park railing callout to timber barrier railing and updated the detail refer-ence

C201 Revised callouts and detail references for the bus stop concrete platform, bench, receptacle, and sign

C201 Added curb ramp callout C201 Revised curb ramp callout to reference Detail "Option C."

C201 Revised callout from park sign to entrance sign

C201 Revised callouts for the flush curb, ADA parking stall, bike rack, reinforced con-crete slab, and biodegradable coir log; added applicable detail reference

C201 Added bioretention high-water-limit callout and detail reference C201 Revised kiosk callout to reference the correct detail

C201 Revised trash receptacle callout to reference the correct detail C903 Added bus stop sign and flush curb detail C905 Added new sheet E201 Revised solar lighting callout and detail reference E201 Added electrical general notes

REQUEST FOR INFORMATION (RFI) RESPONSES:

RFI Responses were due on Tuesday August 18th, 2026 at 1:00 pm. RFI’s received after this due date and time will not be processed. Please see the attached RFI response forms.

IMPORTANT REMINDERS

1) The Engineer’s Estimate Range for this contract has been established as $1,082,687.00- $1,464,812.00

2) The deadline for bid submission is 10:00 AM local time, Tuesday, September 15, 2026. Bids must be submitted via email to LICapitalProcurement@parks.ny.gov. If email is not an option for the bidder, an alternate address will be provided upon written request to a designated contact. Sealed bids will be publicly opened and read via We-bEx only at 10:30 AM local time, Tuesday, September 15, 2026.

3) Bidders are reminded to acknowledge the receipt of all Addenda issued for this project on the Lump Sum Bid Form.

4) The Contract D number and Company Name should be clearly marked in the subject line of your email, along with the words “BID SUBMISSION”. Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by a scanned Bid Security in the form of a certified check, bank check, or bid bond in the amount of $63,700.00.

VIRTUAL BID OPENING WITH WEBEX AUDIO CONFERENCE:

Join from the meeting link https://meetny-gov.webex.com/meetny-gov/j.php?MTID=m2022bf6e89e57acca591e59067750430

Join by meeting number Meeting number (access code): 2818 105 3809 Meeting password: czWN3uZtt37 https://meetny-gov.webex.com/meetny-gov/j.php?MTID=m2022bf6e89e57acca591e59067750430 https://meetny-gov.webex.com/meetny-gov/j.php?MTID=m2022bf6e89e57acca591e59067750430

Tap to join from a mobile device (attendees only) +1-929-251-9612,,28181053809## United States Toll (New York City) +1-415-527-5035,,28181053809## United States Toll

Join by phone +1-929-251-9612 United States Toll (New York City) +1-415-527-5035 United States Toll Global call-in numbers

Join from a video system or application Dial 28181053809@meetny-gov.webex.com You can also dial 207.182.190.20 and enter your meeting number.

Join by phone +1-929-251-9612 United States Toll (New York City) +1-415-527-5035 United States Toll Global call-in numbers Join from a video system or application Dial 28181053809@meetnygov.

webex.com You can also dial 207.182.190.20 and enter your meeting number.

PRE-BID MEETING AGENDA & SIGN-IN SHEET:

The pre-bid meeting for this project was held on Tuesday, August 11th, 2026, at 10:00 AM – please refer to the attached agenda and sign-in sheet. These materials and this addendum are to be considered part of the contract documents for this project.

tel:%2B1-929-251-9612,,*01*28181053809%23%23*01* tel:%2B1-415-527-5035,,*01*28181053809%23%23*01* https://meetny-gov.webex.com/meetny-gov/globalcallin.php?MTID=mf7a6238507ac86728c169ce6ed5d7d10 sip:28181053809@meetny-gov.webex.com

LONG ISLAND CAPITAL DISTRICT

Phone: (631) 321-3534

Fax: (631) 321-3721

KATHY HOCHUL KATHY MOSER GEORGE GORMAN, JR.

Governor Acting Commissioner Regional Director

Office of Parks, Recreation and Historic Preservation

Long Island • 625 Belmont Ave. Babylon, NY 11702 • 631-321-3500 • parks.ny.gov Page 1 of 2

PRE-BID MEETING AGENDA

Park: Cold Spring Harbor State Park Project Name & ID: Parking Lot Rehabilitation LI-CO-2017-001 Contract(s): General Construction (GC): D006726 Date: 8/11/2026 Time: 10:00 AM Location: Parking Lot of Cold Spring Harbor State Park OPRHP Project Managers

Chi Talley

1. Introductions of Project Team

a. OPRHP Staff: Vesna Hadzibabic. PE LEED AP BD+C – LI Capital District Manager Lance Millar, RLA – Director's Representative Chi Talley, RLA – Project Manager Elizabeth Gunning – Assistant Engineer

b. Parks Staff: Vincent Medina– Park Manager at Cold Spring Harbor State Park

c. Engineer of Record: James A. Gladyz – Cashin Associates, PC.

2. Scope of Work Description

a. Installation of maintenance and protection of traffic measures

b. Removal of existing fences, sidewalk, trees, and all existing structures within the project area.

c. Existing surface to be graded for new pavement and other installations.

d. Installation of stormwater drainage structures.

e. Installation of bio-retention areas and planting.

f. Installation of retaining wall.

g. Installation of new fence.

h. Installation of underground electrical conduit.

i. Installation of area lighting and electric charging stations for electric vehicles.

j. Installation of porous asphalt and asphalt pavement.

k. Installation of new driveways, sidewalk, and ADA ramps.

l. Installation of bus stop concrete pad.

m. Striping parking stalls accordingly.

n. Furnish all labor, equipment, materials, tools, means, methods, and incidentals necessary to complete the work as required by the contract documents for this construction contract.

o. Construction barriers and other security measures such as maintenance and protection of traffic measures.

p. Erosion and sediment control measures.

q. Temporary facilities and controls.

3. Contract Documents

a. Drawings

b. Project Manual

i. Notice to Bidders

ii. Instructions to Bidders

Office of Parks, Recreation and Historic Preservation

Long Island • 625 Belmont Ave. Babylon, NY 11702 • 631-321-3500 • parks.ny.gov Page 2 of 2

iii. RFI forms

iv. General Conditions

v. Prevailing Wage Rates

vi. Technical Specifications

1. Division 01 General Requirements

2. Division 02 Site Construction

3. Division 03 Concrete

4. Division 26 Electrical

5. Division 31 Earthwork

6. Division 32 Site Restoration

7. Division 33 Utilities

4. Contract Duration: 120 Days

a. Liquated Damages Apply

5. Contract Milestones

a. Anticipated Contract Office of State Comptroller (OSC) Approval: October 26th, 2026

b. Anticipated Preconstruction Meeting: November 2nd, 2026

c. Submission of a Draft Critical Path Method (CPM) Schedule by the G Contract 14 Calendar Days after contract approval by NYS OSC.

d. Submission of a Draft Submittal Schedule by all contracts 21 Calendar Days after contract approval by

NYS OSC.

e. Completion and approval of all Project Submittals by 60 Calendar Days after contract approval by NYS

OSC.

6. MWBE Requirements

a. GC Contract:

i. MBE: 6%

ii. WBE: 24%

iii. SDVOB: 6%

7. Prevailing Wage

8. RFI Due: August 18th, 2026 by 1:00 PM

9. Addendum #1 Released: Agust 5th, 2026

10. Addendum #2 Anticipated Release Date: August 25th, 2026

11. Bids Due: September 1st, 2026 by 10:00 AM

a. Submit bids electronically by email to: LICapitalProcurement@parks.ny.gov

i. PDF with 20MB limit.

ii. Subject of the email shall be: “D006726 BID SUBMISSION”

iii. Include scanned Bid Security in the amount provided in Notice to Bidders.

b. Bid opening will be conducted September 1st, 2026 at 10:30 AM via the WebEx link provided in Notice to Bidders.

c. Newly established subsection 220-1 to Article 8 requires contractors to register with the Bureau of Public Work and Prevailing Wage Enforcement. This registration must be completed prior to bidding on public work projects or commencing work on public work projects or covered private projects that are subject to the prevailing wage pursuant to Sections 224-a, 224-d, & 224-e.

d. Gender-Based Violence and the Workplace Certification must be submitted with the bid.

12. Site Visit mailto:LICapitalProcurement@parks.ny.gov

Notice to Bidders / June 2026 1

NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC PRESERVATION

NOTICE TO BIDDERS

Sealed bids for Parking Lot Rehabilitation at Parking Lot of Cold Spring Harbor State Park, Cold Spring Harbor, Suffolk County, New York will be received by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP), via email at LICapitalProcurement@parks.ny.gov. Electronically submitted bids must only be attached in PDF format– hyperlinks will not be accepted. Note: There is a 20MB limit when submitting attachments via email. If email is not an option for the bidder an alternate address will be provided upon written request to a designated contact. Deadline for bid submission is 10:00 AM local time, 9/15/2026. Sealed bids will be publicly opened and read via WebEx only at 10:30 AM local time, 9/15/2026. The Contract D number should be clearly marked in the subject line of your email, along with the words “BID SUBMISSION”. Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by a scanned Bid Security in the form of a certified check, bank check, or bid bond in the amount of: $63,700.00

Note: The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office.

General Construction Contract

D006726 $60,650.00 Sixty Thousand Six Hundred and Fifty Dollars

Removal of existing fences, sidewalk, trees, and all existing structures within the project area. Existing surface to be graded for new pavement and other installations. Installation of storm water drainage structures, bio-retention areas and plantings. Installation of retaining walls, new fence, underground electrical conduit, area lighting, electric charging stations for electric vehicles, porous asphalt pavement, asphalt pavement, new driveways, sidewalks, and ADA ramps, bus stop concrete pad, and striping for parking stalls. Installation of temporary construction barriers and other security measures such as maintenance and protection of traffic measures. Installation of erosion and sediment control measures and temporary facilities and controls. All other requirements shown on the plans or included in the specifications.

$1,082,687.00 – $1,464,812.00

The Bid opening will be conducted ONLY via WebEx at the link listed below:

https://meetny-gov.webex.com/meetny-gov/j.php?MTID=m2022bf6e89e57acca591e59067750430 Join by meeting number Meeting number (access code): 2818 105 3809 Meeting password:

czWN3uZtt37 Tap to join from a mobile device (attendees only) +1-929-251-9612,,28181053809## United States Toll (New York City) +1-415-527-5035,,28181053809## United States Toll Join by phone +1-929-251-9612 United States Toll (New York City) +1-415-527-5035 United States Toll Global call-in numbers Join from a video system or application Dial 28181053809@meetny-gov.webex.com You can also dial 207.182.190.20 and enter your meeting number.

ADDENDUM 3

chi talley Polygon

Notice to Bidders / June 2026 2

MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION GOALS

(MWBE)

The following goals for MWBE participation on this project have been established at:

General Construction – D006726 Minority Owned Business Enterprise (MBE) 6% Women Owned Business Enterprise (WBE) 24%

SERVICE-DISABLED VETERAN OWNED BUSINESS (SDVOB) GOALS

The following goals for SDVOB participation on this project have been established at:

General Construction – D006726 Service-Disabled Veteran Owned Business 6%

PUBLIC BUILDING LAW § 8(6)

Pursuant to Public Building Law § 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS-certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,737,918 or less (maximum amount has been adjusted for inflation effective January 1, 2026). If more than one responsible and reliable MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder.

PROJECT COMPLETION

The completion date for this project is 200 days after agreement has been approved by the NYS Comptroller’s Office.

Starting on the advertisement date, the Bidding and Contract Documents may be examined free of charge and obtained via email from Margaret Ziminski at liengineeringcontracts@parks.ny.gov.

In accordance with State Finance Law, Section 139-j, the following agency staff have been designated as contacts for this contract:

Name Phone # E-mail Address Lance Millar 631-321-3550 Lance.Millar@parks.ny.gov Chi Talley 917-414-9487 Chi.Talley@parks.ny.gov Margaret Ziminski 631-321-3534 liengineeringcontracts@parks.ny.gov Nicholaus Nestasia 631-321-3534 liengineeringcontracts@parks.ny.gov

Please note that contacting any other agency staff regarding this contract may be a violation of State Finance Law, Section 139-j, resulting in a determination of contractor non-responsibility.

ADDENDUM 3

Notice to Bidders / June 2026 3

Notice to Bidders / June 2026 4

GENDER-BASED VIOLENCE AND THE WORKPLACE CERTIFICATION effective November 2025

Pursuant to New York State Finance Law §139-M, all bidders on competitive state procurements are required to certify that they maintain a written policy addressing gender-based violence in the workplace.

(Please review the form for details regarding minimum requirements.) Each bid submission must include a signed and completed copy of the certification form. If an organization is unable to make the certification, a signed statement explaining the reason must be submitted with the bid. Failure to include the completed form or explanatory statement with the bid submission will result in disqualification.

The template form will be provided with the bidding documents.

CONTRACTOR REGISTRY REQUIREMENT effective December 2024

Newly established subsection 220-i to NYS Labor Law Article 8 requires contractors and subcontractors to register with the Bureau of Public Work and Prevailing Wage Enforcement for public work. Contractors must complete registration prior to bidding on public work projects covered under Article 8 of Labor Law.

The effective date of the registration requirement was December 30, 2024. Bidders must prove they are registered at the time of bid opening by submitting a digital copy of their company’s registration certificate with their bid. Failure to provide the registration certificate at bid opening will result in automatic disqualification. The apparent low bidder will additionally be held responsible for providing copies of registration certificates for all subcontractors on their approved Utilization Plan before subcontractors commence work.

Please refer to this website for information: https://dol.ny.gov/contractor-and-subcontractor-landing The registration login page is found here: Log In - Management System for Protecting Workers’ Rights

EXECUTIVE ORDER No. 16

The successful bidder will be required to furnish an Executive Order No. 16 certification form prior to contract award.

The Executive Order can be found here: https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting

The Executive Order Certification Form can be found here:

https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf

Notice to Bidders / June 2026 5

BONDS

The successful bidder will be required to furnish a Performance Bond and a Labor and Material Bond/Payment Bond in the statutory form of public bonds required by Sections 136 and 137 of the State Finance Law, each for 100% of the amount of the Contract.

All Requests For Information (RFIs) are due by:

1:00 PM on 8/18/2026

RFIs received after this due date and time will not be processed.

There will be a pre-bid meeting on 8/11/2026 10:00

AM

at Parking Lot of Cold Spring Harbor State Park 95 Harbor Road, Cold Spring Harbor, NY 11724

State's Rights to Proposals

By submitting a bid, the Bidder agrees not to make any claim for, or have any right to, damages because of any misinterpretation or misunderstanding of the specifications, or because of any misinformation or lack of information. OPRHP reserves the right to exercise the following:

Change any of the scheduled dates herein;

Amend IFB requirement(s) after their release to correct errors or oversights, or to supply additional information as it becomes available;

Withdraw the IFB, at its sole discretion without any obligation or liability to any vendor;

Eliminate any mandatory, non-material requirement that cannot be complied with by all of the prospective Bidders;

Evaluate, accept and/or reject any and all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in OPRHP’s judgement, the best interests of OPRHP will be served. In the event compliant bids are not received, OPRHP reserves the right to consider late or non-conforming bids as offers;

Require the Bidder to demonstrate, to the satisfaction of OPRHP, any information presented as part of their proposal;

Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a Bidder’s proposal and/or to determine a Bidder’s compliance with the requirements of this solicitation;

Disqualify any Bidder whose conduct and/or bid fails to conform to the requirements of the solicitation;

Notice to Bidders / June 2026 6

Use proposal information obtained through OPRHP investigation of a Bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the Bidder in response to OPRHP’s request for clarifying information in the course of evaluation and selection under this IFB;

Prior to the award, determine a tie breaking mechanism for award of the Contract to serve the best interests of OPRHP and the State of New York;

Negotiate with the successful Bidder within the scope of the IFB to serve the best interests of OPRHP and the State of New York;

Conduct Contract negotiations with the next ranked responsible Bidder, should OPRHP be unsuccessful in negotiating an Agreement with the selected Bidders;

Move to the next ranked responsible low Bidder should the low bidder fail to implement the requirements of the bid;

If OPRHP terminates the Contract for non-performance, OPRHP reserves the right, with the approval of the New York State Office of the Attorney General and the Office of the State Comptroller, to award a contract to the next highest ranked Bidder of the original bid submission within the first twelve months of the award;

Utilize any and all ideas submitted in the bids received;

Make an award under the IFB in whole or in part; and Seek revisions of bids.

Bids containing false or misleading statements, or which provide project contacts that do not support an attribute or condition claimed by a Bidder, may be disqualified from consideration. If, in the opinion of OPRHP, a statement is intended to mislead OPRHP in its evaluation of the bid, and the attribute, condition, or capability is a requirement of the IFB, the bid shall be disqualified from consideration.

Response to Bidder Questions and Requests for Clarification

OPRHP will provide a written response to all substantive questions and requests for clarification.

Tie Bids

In the event there is a tie final determination will be made by the OPRHP Deputy Commissioner for Capital.

Modification or Withdrawal of Bids

Bid modifications that are submitted in writing and signed by an authorized representative of the bidding firm will be considered for award if received by OPRHP prior to the scheduled proposal due date. Bids may be withdrawn or cancelled prior to the scheduled proposal due date. A bid may be rejected by OPRHP: if it shows any alteration of terms, conditions, or requirements; for any other irregularities; if it is incomplete, or if it offers an alternate bid not invited by the specifications.

Freedom of Information Law

Notice to Bidders / June 2026 7

Your bid to OPRHP, including accompanying documents, is subject to the Freedom of Information Law (FOIL) found in Article 6 of the N.Y. Public Officer Law. FOIL provides that certain records are exempt from disclosure, including those that contain (1) trade secrets, (2) information that, if disclosed, would cause substantial injury to the competitive position of your organization, or (3) critical infrastructure information. Records may be redacted to protect only the portions of documents that fall within a FOIL exemption. An entire document may not be withheld if only a portion of the document is exempt from disclosure. Blanket assertions that information is a trade secret, confidential, or proprietary are insufficient to justify withholding information under FOIL. If you identify information seeking an exemption from public disclosure due to the above-mentioned reasons such request will be reviewed, and a determination will be made as to whether the information is exempt from disclosure under FOIL. However, such submissions seeking non-disclosure will not be considered unless it is accompanied with an explanation justifying the privilege. The State’s determination may be appealed pursuant to POL §89(5)(c). Pursuant to POL §87(2)(b), the State, without having to request it, will redact information that “if disclosed would constitute an unwarranted invasion of personal privacy.”

Timely Submission

The Bidders are solely responsible for timely delivery of their bid to the location set forth by the stated bid due date/time and are solely responsible for delays in receipt, including but not limited to those due to third-party carriers.

Bidder Proposal Clarification

Prior to award, OPRHP reserves the right to seek clarifications, request proposal revisions, or to request any information deemed necessary for proper evaluation of proposals from all Bidders deemed to be eligible for Contract award. Failure of a bidder to cooperate with OPRHP’s effort to clarify a proposal may result in the proposal being labeled as non-responsive and be given no further consideration.

Additionally, OPRHP reserves the right to use information submitted by the Bidder in response to OPRHP’s request for clarifying information in the course of evaluation and selection under this IFB.

Bid Review and Contract Approval

The Contract resulting from this IFB will not be effective until approved by the Office of the Attorney General and the Office of the State Comptroller.

Debriefing Sessions

A debriefing is available to any entity that submitted a proposal or bid in response to a solicitation (“Bidder”). A Bidder will be accorded fair and equal treatment with respect to its opportunity for debriefing.

Debriefing must be requested in writing by any bidder within fifteen (15) calendar days of OPRHP notifying the unsuccessful bidders that another vendor was selected.

Notice to Bidders / June 2026 8

A bidder’s written request for a debriefing must be submitted to the designated contact listed on the cover of this IFB.

The debriefing will be scheduled within ten (10) business days of receipt of written request by OPRHP or as soon after that time as practicable under the circumstances.

Bid Protest Procedure

OPRHP procedures for handling protests of bid awards are set forth in the Bid Protest Procedures which can be found at the end of this document.

Indemnification

The Contractor agrees to indemnify, defend, save, and hold harmless the State of New York, OPRHP, and their officers, employees, and agents of and from any claims, demands, actions, or causes of action of any kind arising out of the services of the Contractor provided for in this agreement.

Solicitation

This IFB is a solicitation to bid, not an offer of a contract.

Notice to Bidders / June 2026 9

Bid Protest Procedures It is the policy of the Office of Parks, Recreation and Historic Preservation (OPRHP) to provide bidders with an opportunity to administratively resolve disputes or inquiries related to OPRHP contract awards.

Bidders are encouraged to seek resolution of disputes through consultation with the Designated Contact(s). After being notified of the results of this contract opportunity, any entity or individual that participated in the procurement may submit a protest of the resulting contract award.

OPRHP reserves the right to suspend, modify, or cancel this procurement at any time during the procurement process. OPRHP also reserves the right to waive or extend the deadlines in this procedure.

Submission of Formal Written Protests

Protests must be received by the Designated Contact no later than five (5) business days after a debriefing or ten (10) business days after the written notice of selection or non-selection for contract award, whichever is later.

Protests must be submitted in writing, clearly marked as a protest on the envelope or in the email subject line, and include the following information:

1. Solicitation or contract number

2. Name, address, email address and telephone number of the filer

3. Detailed statement of the legal and factual grounds for the protest

4. Statement of the relief requested

5. Copies of relevant documents

Agency Response

Within 30 business days of receipt of a protest, OPRHP’s protest officer (the Director of Audit or her designee) will respond with a protest determination stating the agency’s decision on the protest and the reasoning on which it is based. In making a determination, the protest officer will consider the legal and factual grounds stated in the protest, consult with the Designated Contact and appropriate program staff, and review all relevant documents.

Finality; Appeal

For contract opportunities subject to the approval of the Office of the State Comptroller, the protesting party may appeal OPRHP’s protest determination to the Office of the State Comptroller in accordance with the regulations contained in Part 24 of Title 2 of the New York Codes, Rules and Regulations.

For contract opportunities that are not subject to the approval of the Office of the State Comptroller, OPRHP’s protest determination is the conclusive and final determination of the protest.

Notice to Bidders / June 2026 10

Nothing in these bid protest procedures is intended to limit or impair the rights of any bidder to seek and pursue remedies of law through the judicial process.

Notice to Bidders / June 2026 11

NEW YORK STATE OFFICE OF PARKS, RECREATION AND HISTORIC

PRESERVATION

INSTRUCTIONS TO BIDDERS

EXAMINATION OF DOCUMENTS

Carefully examine and be familiar with the Bidding and Contract Documents.

Examine the information concerning subsurface or other latent physical conditions. It is presented in good faith but is not intended as a substitute for personal investigation, interpretations or judgment of the Contractor.

VISIT TO THE SITE

Visit the site of the work prior to submitting bid. Phone Designated Contact listed on the Notice to Bidders for appointment 24 hours in advance of visit. For further information on site visit instructions, please refer to the Notice To Bidders.

Become familiar with restrictions and regulations relating to the Facility. Existing restrictions and regulations will not be considered as grounds for any additional cost over the Contract sum.

Assume the risk of encountering any subsurface or other latent physical condition which can be reasonably anticipated on the basis of documentary information provided by the Office of Parks, Recreation and Historic Preservation (the Office) and from inspection and examination of the site.

Interpretations of Contract Documents by Facility personnel are not binding.

RESOLUTION OF DISCREPANCIES AND AMBIGUITIES

Direct all questions regarding the intent or meaning of the drawings or specifications to the contact person identified on the cover of the Contract Documents. Such an inquiry may be telephoned or submitted in writing using provided RFI form. The reply to such an inquiry, when deemed necessary, will be communicated by Addendum to all persons who have obtained drawings and specifications.

Pre-bid inquiries answered by means other than Addenda will not be binding.

PREPARATION OF BIDS

Bidders shall submit bids on the official form furnished by the Office. Make no changes of any kind in the bid form phraseology, or anywhere on the bid form. Fill in all blank spaces legibly and in ink. Once the form has been completed in ink, bidders shall scan and email the bid form and

Notice to Bidders / June 2026 12 bid security to the email address listed on the Notice to Bidders. The document must be in PDF format – any hyperlink to the file will not be accepted. Please note, there is a 20MB limit when submitting attachments via email. If email is not available to the bidder, an address for hard copies can be obtained from the designated contact identified on the Notice to Bidders. All amounts shall be given in full in both writing and also in figures. In case of a discrepancy between the amount written in words and that given in figures, the amount written in words is binding. Make no erasures on the bid form. If a mistake is made, use a new bid form. New forms may be obtained at the email address shown on the Notice to Bidders.

When the Contract Documents require alternate price quotations, indicate the amounts to be added to or deducted from the base bid. If the work is to be performed at no change in cost, indicate the word "NONE". Any bid which fails to indicate a sum or the word "NONE", shall be considered informal and may be rejected.

Sign the bid form in the space provided. An officer or a principal of a corporation or a partnership signing for the bidder shall print or type the legal name of the person, partnership or corporation on the line provided and place his or her signature after "SIGN BID HERE". The same procedure shall apply to the bid of a joint venture by two or more firms, except that the signature and title of an officer or a principal of each member firm of the joint venture shall be required.

Note in the spaces provided on the bid form, the Addenda, by numbers and dates, which have been received. If no Addenda have been received, insert the word "NONE".

ADDRESS OF PROSPECTIVE BIDDER

Use street address in addition to a Post Office Box address (if any).

BID SECURITY INFORMATION

Bid Security, in the amount shown on the Notice to Bidders, is required to be submitted with the bid as a guarantee that the bidder will enter into the Contract if awarded, and that the bidder will furnish all required information to enter into the Contract within ten days after receipt of notice of award. All bidders are required to scan their bid security and include the copy with their electronically submitted bid. The document must be in PDF format – any hyperlink to the file will not be accepted. Please note, there is a 20MB limit when submitting attachments via email. Bid Security shall consist of a bid bond or a certified check or a bank check drawn upon a legally incorporated bank or trust company and payable to the Office of Parks, Recreation and Historic Preservation. The bid bond must be from a Surety company approved by the State. The form of any bid bond and the surety issuing it shall be subject to the approval of the Office. The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office. The Bid Security of the two lowest bidders will be returned upon the acceptance of the Performance and the Labor and Material Bonds and the execution of the Contract by the lowest bidder. The Bid Security of all other bidders will be returned as soon as possible after the low bidder is determined.

Notice to Bidders / June 2026 13

NEW YORK STATE BUSINESSES INFORMATION

Contractors are encouraged to use and work with New York State Businesses. Accordingly, bidders are required to complete and submit the form which will allow us to track this information. Please complete and include the form “Encouraging Use of New York State Businesses in Contract Performance” with your bid. The apparent low bidder will be asked to identify the New York State businesses that will be used.

SUBMISSION OF BID

Submit Bid Form and Bid Security, if required in the Notice to Bidders, via scanned hard copies to the email listed in the notice to bidders.

The Contract D number and Company Name should be clearly marked in the subject line of the email, along with the words “BID SUBMISSIONS”.

All bids must be received at or before the time specified on the Notice to Bidders, whether to the email address or the physical mailing address designated for bid opening. Failure to include an electronic copy of your DOL registration certificate AND a completed/signed copy of the Gender-Based Violence and the Workplace Certification with your bid by the bid opening date and time WILL result in disqualification.

A late bid will be considered if (1) its arrival at the place designated after the time specified can be shown by documentary or other proofs to be due to the mishandling by employees of the Office and

(2) that absent such mishandling, the bid would have arrived timely. Delays in the U.S. Mail or any other means of transmittal, including by couriers or agents of the State of New York (State), other than employees of the Office will not suffice to excuse late arrival.

A late bid not eligible for consideration will be returned unopened with notification of the reason for its refusal.

MODIFICATION OF BID

Bid modifications by amendment may be considered on condition that:

1. The amendment arrives before the time set for the bid opening.

2. The amendment is in writing and signed by the bidder.

3. The bid, as amended, conforms in all respects with the Contract Documents.

Notice to Bidders / June 2026 14

WITHDRAWAL OF BID

A bid may be withdrawn at any time prior to the time specified for opening.

After the bid opening, a bidder may request the withdrawal of its bid by a written application on the grounds of a demonstrable mistake. Such written application must be made within seven days after the bid opening unless the Office, at its sole discretion, grants a time extension. Upon receiving such written application, the Office will review and decide the bidder’s withdrawal request based on the three elements below. A bid may be withdrawn if, before any detrimental change of position by the State has occurred, the bidder establishes that:

1. a verifiable error occurred in the computation of the bid, and

2. absent the mistake the bid would have been substantially higher, and

3. if directed to proceed with the Contract at the price set forth in the bid, the bidder would suffer a substantial loss on the contract.

Each element must be proven by clear and convincing evidence in order to justify withdrawal.

The judgment of the Office shall be final and conclusive. Should the judgment be against allowing withdrawal, then the failure of the bidder to proceed would be cause for forfeiture of its bid bond.

DISQUALIFICATION OF BIDDERS

The State reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the bidder.

OPENING OF BIDS

Bids shall be opened as announced in the Notice to Bidders. Bidders or their authorized agents are invited to attend via Webex.

AWARD OF CONTRACT

The Contract may be awarded to the lowest responsible and reliable bidder as will best promote public interest.

If alternates are included in the bidding documents, the Office reserves the right to accept or reject any or all alternates. The lowest bid will be determined by the sum of the base bid and, where applicable, the accepted alternates and/or unit pricing in the manner prescribed on the Bid Form.

If alternate base bids are indicated in the bidding documents, the low bid will be determined by the lowest amount bid for any of the alternate base bids.

Notice to Bidders / June 2026 15

The Office reserves the right to reject any or all bids, and advertise for new bids, if in its opinion the best interest of the Office will hereby be promoted. In the event that all bids are rejected, each bidder will be so notified.

No later than 45 days after the bid opening, the Office shall accept bids or reject all bids. Written notification of acceptance with the final Contract shall be emailed or delivered to the selected bidder. If the selected bidder fails to execute and return the Contract with the bidder's Performance Bond, Labor and Material Bond, and Certificate of Insurance, within ten days of receipt of notification, the Office shall have the right to reject the bid and select next lowest bidder. In this case, the Bid Security of the first bidder shall be forfeit.

INFORMALITIES

Any bid which fails to conform to the requirements of the Bidding and Contract Documents may be rejected.

The Commissioner or Commissioner’s Representative reserves the right to waive as an informality any irregularity contained in any bid or afford the bidder an opportunity to remedy any deficiency resulting from a minor irregularity.

EQUAL EMPLOYMENT OPPORTUNITY

If the value of this contract exceeds $25,000, no later than seven days after being notified of the award of the contract, the Bidder shall submit an Equal Employment Opportunity Policy Statement on a form to be provided by the Office.

DETERMINATION OF CONTRACTOR'S RESPONSIBILITY

1. The State Finance Law requires that contracts for public work in the State of New York be awarded to the lowest responsible and reliable bidders as will best promote the public interest.

2. In order to assist the State in determining the responsibility and reliability of the apparent low bidder for any competitively bid contract of $100,000 or more, and any proposed subcontract work valued at $100,000 or more, each apparent low bidder and all proposed subcontractors will be required to submit a “New York State Vendor Responsibility Questionnaire For-Profit Construction” (Form CCA-2) prior to contract award or subcontractor approval.

3. The apparent low bidder must submit a completed “New York State Vendor Responsibility Questionnaire For-Profit Construction” (Form CCA-2) to the foregoing address within 24 hours after the bids are opened.

4. The Office recommends that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System, however, vendors may

Notice to Bidders / June 2026 16 choose to complete and submit a paper questionnaire. To enroll in and use the New York State VendRep System, see the VendRep System Instructions available at :

http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep System online at https://portal.osc.state.ny.us. For direct VendRep System user assistance, the Office of the State Comptroller’s Help Desk may be reached at 866-370-4672 or 518- 408-4672 or by email at ciohelpdesk@osc.state.ny.us. Vendors opting to file a paper questionnaire can obtain the appropriate questionnaire from the VendRep website www.osc.state.ny.us/vendrep or may contact the Office of Parks Recreation and Historic Preservation (if not included already in these documents).

5. ADDITIONAL CONTRACTOR RESPONSIBILITY

(A) Contractor shall at all times during the Contract term remain a responsible vendor.

Contractor agrees, if requested by the Office, to present evidence of its continuing legal authority to do business in New York State, its integrity, experience, ability, prior performance, and organizational and financial capacity to carry out the terms of this Contract.

(B) The Office reserves the right to suspend any or all activities under this Contract, at any time, when the Office discovers information that calls into question the responsibility of Contractor. In the event of such suspension, Contractor will be given written notice outlining the particulars of such suspension. Upon issuance of such notice, Contractor must comply with the terms of the suspension order. Contractual activities may resume at such time as the Office issues a written notice authorizing resumption of contractual activities.

(C) Notwithstanding the provision of Article 15 of the General Conditions of the Contract pertaining to Termination and Revocation, upon written notice to Contractor and a reasonable opportunity to be heard with appropriate Office staff, this Contract may be terminated by the Office at Contractor’s expense where Contractor is determined by the Offices to be non-responsible. In such event, State Parks may pursue available legal or equitable remedies for breach.

OMNIBUS PROCUREMENT ACT OF 1992

1. It is the policy of the New York State Office of Parks, Recreation and Historic

Preservation to maximize opportunities for the participation of New York State business enterprises, including minority and women-owned enterprises, as bidders, subcontractors and suppliers on its procurement contracts.

2. Information on the availability of New York State subcontractors and suppliers is available from:

NYS Department of Economic Development Division for Small Business One Commerce Plaza, 9th Floor

Notice to Bidders / June 2026 17

Albany, NY 12245 Telephone: (212) 803-3149 E-mail: nylovessmbiz@esd.ny.gov

NOTE: Companies requesting lists of potential subcontractors and suppliers are encouraged to identify the NAICS code, size and location of vendors.

3. A directory of certified minority and women-owned business enterprises is available online at https://ny.newnycontracts.com/FrontEnd/searchcertifieddirectory.asp or from:

NYS Department of Economic Development Division of Minority and Women's Business Development 625 Broadway Albany, New York 12207 Telephone: (646) 846-7364 E-mail: MWBEBusinessDev@esd.ny.gov

4. Bidders located in foreign countries are hereby notified that New York State may seek to obtain and assign or otherwise transfer offset credits created by this procurement contract to third parties located in New York State. The successful contractor shall agree to cooperate with the State in efforts to get foreign countries to recognize offset credits created by the procurement contract.

5. When the bid amount is equal to or greater than $1,000,000, the bidder is required to certify compliance with the Omnibus Procurement Act of 1992 to the Office in its bid proposal.

6. The apparent low bidder will be required to submit documentation of such compliance with the requested documents.

WORKERS’ COMPENSATION INSURANCE AND DISABILITY

BENEFITS REQUIREMENTS

A policy covering the obligations of the Contractor in accordance with the Workers’ Compensation Law and the Disability Benefits Law covering all operations under the contract, whether performed by the contractor or the subcontractor is required for all contracts. See Article

21.4 and 21.5 of the General Conditions.

ELECTRONIC PAYMENTS

Per the General Conditions article 23 section 12, the Office requires all Contractors and Vendors doing business with New York State to enroll in and receive payments electronically.

Notice to Bidders / June 2026 18

Visit the State Comptroller's website: http://www.osc.state.ny.us/vendors/index.htm#epayment to enroll in the ePayments Program.

FORMS

Various provisions of the bidding and contract documents may require a bidder or contractor to submit certain forms. Not all forms will be required of all bidders, and some forms, such as Bid Bonds, Performance Bonds and Labor and Material Bonds will generally be provided by others(e.g., the American Institute of Architects - AIA). However, samples and/or copies of all forms are available from the Contact Person(s) designated on the first page of the Bidding and Contract documents. Forms available from the Contact Person include but are not limited to:

Reporting forms for State and Federal programs which provide for participation by minority group members and women as suppliers, subcontractors and employees; Contractor's Monthly Activity Report and Application for Payment; Certificate of Acceptance (final payment); Prime Contractor's Certification; Subcontractor's Certification; Workers Compensation and Payroll Forms.

NYSOPRHP — LONG ISLAND DISTRICT COLD SPRING HARBOR STATE PARK

PARKING LOT AND DRAINAGE IMPROVEMENTS

DIVISION 1

SUMMARY OF WORK

011000 - 1

CA 22009.012

SECTION 011000 — SUMMARY OF THE WORK

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Related Documents: Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02

SUMMARY

A. Section Includes:

1. Project Information

2. Project Milestone Dates and Phasing

3. Work Covered by Contract Documents

4. Subcontractors

5. Coordination with Occupants / Other Contracts

6. Specification and Drawing Conventions

7. Permits

8. Codes

9. Project Safety

10. Guarantee

11. Utility Coordination

12. Basis of Design Products

13. Execution

14. Product Installation

B. Related Requirements:

1. Division 011400 Section “Work Restrictions”

2. Division 015000 Section “Temporary Facilities and Controls”

3. Division 013301 Section “Submittal Procedures”

1.03

PROJECT INFORMATION

A. Project Identification: Parking Lot and Drainage Improvements

B. The Project consists of the following contracts:

a. GENERAL CONSTRUCTION(GC): D006726

1. Project Location: Cold Spring Harbor State Park

95 Harbor Road Cold Spring Harbor, NY 11724

A. Owner: New York State Office of Parks, Recreation and Historical Preservation, 625 Broadway, Albany, NY.

DIVISION 1

SUMMARY OF WORK

011000 - 2

CA 22009.012

1. Director's Representative:

Lance Millar — Assistant Capital District Manager, NYS OPRHP Email: Lance.Millar@parks.ny.gov Tel: 631-321-3550

2. Project Manager:

Chi Talley, Landscape Architect 1 — Landscape Architect, NYS OPRHP Email: Chi.Talley@parks.ny.gov Tel: 631-321-3412

B. Project Consultants:

1. Cashin Associates, 1200 Veterans Memorial Highway, Hauppauge, NY 11788

1.04 PROJECT MILESTONE DATES AND PHASING

A. NYSOPRHP has established the following approximate bid schedule and milestone dates as listed below:

1. Pre-Bid Meeting

2. RFI due date

3. Bid Opening

4. Anticipated Contract Approval by NYS OSC*

5. Preconstruction Meeting*

August 11, 2026 (10:00 am) August 18, 2026 (by 1:00 pm) September 15th, 2026 (10:30 am;

Bids Due 10:00) November 09, 2026* November 23, 2026*

6. All Work to be Completed 200 Calendar Days from the date that NYS OSC stamps the Agreement Pages as approved.

*These dates are approximate

B. NYSOPRHP has established the following construction milestone dates as listed below:

1. Submission of a Draft Critical Path Method (CPM) Schedule by the GC 14 Calander Days after contract approval by NYS OSC.

2. Submission of a Draft Submittal Schedule by all Contracts 21 Calander Days after Contract approval by NYS OGS.

3. Completion and approval of all Project Submittals by 45 Calander Days after contract approval by NYS OGS.

a. Refer to Division 01, Section 013301 “Submittal Procedures” to ensure review time is allotted during approval process.

C. Physically complete all work within the number of days listed in the Agreement as approved by the State Comptroller. All milestone dates must be met.