Addendum_2_School_Speed_Detection_Cameras.pdf
PDF 173 KB Posted
- Attached to
- School Zone Speed Detection Cameras
- Solicitation number
- RFP2026001
- Issued by
- Polk County, Lake Harbor CDP, Florida
About this file
This is Addendum No. 2 to an RFP issued by the City of Kissimmee, Florida for School Zone Speed Detection Cameras (RFP2026001), dated December 16, 2025. The addendum provides clarifications and corrections to the original RFP documents regarding the installation and maintenance of speed detection camera systems and a turnkey violation notice processing system for school zones designated by the City. The project requires vendors to supply complete speed camera detection systems, perform all installation and maintenance, handle calibration and administration, and ensure regulatory compliance. The addendum clarifies that law enforcement or traffic enforcement officers will approve and electronically sign Uniform Traffic Citations (UTCs), after which the vendor will handle the clerical function of mailing UTCs to vehicle owners via certified mail. The City anticipates moving into installation and public awareness phases upon ordinance approval, with deployment potentially occurring in phases based on site readiness and permitting. The City prioritizes a reliable program with clear image and video quality capable of reading license plates and identifying vehicle make, model, and color, and will evaluate proposals based on system footprint and visual clutter minimization within school zone rights-of-way.
The addendum clarifies that the City does not require specific image resolution minimums, night-time performance standards, or video frame rates, but expects consistently clear images and videos meeting standards outlined in RFP Section 3.2(d)(iv), (v), and (vi). The City will not consider trailer-mounted or portable systems due to visual clutter concerns. Regarding pricing, vendors may propose Flat-Fee, Revenue Share, or Cost-Per-Ticket models, with all installation, maintenance, calibration, administration, and regulatory compliance costs the vendor's responsibility. The addendum removes a previous requirement for vendors to submit payment allocations, as Florida's Department of Revenue does not permit such allocations. All proposers must acknowledge receipt of this addendum by completing the applicable section in the RFP and submitting it with their proposal. The due date for submissions will not be extended.
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December 16 2025, Addendum No. 2
Project: School Speed Detection Cameras Bid No: RFP2026001
TO ALL PROPOSERS:
The following items are clarifications, corrections, additions, deletions and / or revisions, which shall take precedence over the original documents.
1. Florida law requires that Uniform Traffic Citations (UTCs) be issued and mailed by a law enforcement officer or traffic infraction enforcement officer via certified mail. The RFP indicates that the contractor shall mail UTCs within three (3) business days. Can the City please clarify whether it expects the vendor to physically mail UTCs, or if the City intends for the vendor to only prepare the UTC documents while the certified mailing is performed by authorized City personnel as required under Florida law?
Answer: The City agrees that UTC can only be issued by a law enforcement or traffic enforcement officer. The City envisions that the law enforcement or traffic enforcement officer would approve the issuance of the UTC, e-sign the UTC (thus “issuing the UTC”) and then the vendor would take the clerical step of sending the UTC to the registered owner by certified mail. Please provide the specific provision of Florida law which requires a law enforcement or traffic enforcement officer to mail the UTC. F.S.S. 316.1896 contains no such requirement.
2. Can the City clarify whether minimum image resolution, night-time/low-light performance standards, or video frame rates are required for evidentiary acceptance of violations?
Answer: Please see RFP 3.2(d)(iv), (v), and (vi) for the required standards on image quality.
The City is not specifying minimum image resolution, night-time/low-light performance standards, or video frame rates, but expects that the systems consistently capture and produce clear images and videos that allow the viewer to clearly read the license plate and identify the make, model, and color of the motor vehicle.
3. Does the City anticipate immediate implementation once the ordinance is approved, or will deployment occur in phases based on site readiness and permitting?
Answer: The City seeks to move into the installation and public awareness phases of the program upon the ordinance passing. Ideally, all approved sites would be ready quickly and at roughly the same time. However, if some sites take longer than others, then the City supports a phased approach.
4. Does the City have specific dimensional or aesthetic constraints to minimize visual clutter in the school zone right-of-way, including requirements for pole type, cabinet size, or color?
Answer: The City does not have specific dimensional or aesthetic constraints to minimize visual clutter, but see RFP 3.2(d)(ii) which requires a fixed system. The City will not consider trailer-mounted or similar portable systems due to visual clutter in the school zone right-of-way. The City’s first priority is a reliable program with good image and video quality, but the City would also like to minimize visual clutter in the school zone right-of-way to the extent possible while maintaining reliability and good image and video quality. Additionally, the City may consider minimization of visual clutter in the school zone right-of-way in the implementation section of its evaluation criteria. See Evaluation Criteria (2) Implementation, which states “what is the foot print of the System and does the System provide too much visual clutter within the right-of-way?”
5. Does the City Have a preferred pricing model?
Answer: See answer to question 4 on addendum 1
6. Will the City consider an extension on the due date?
Answer: Due date will not be extended at this time.
7. 3.2 Scope of Services, K. Customer Service to City, vi. 1, 2, and 3, pages 13-14: Florida's Department of Revenue does not allow vendors to make allocations as listed in this section of the RFP. Will the City remove these requirements?
Answer: Yes, the City will remove the requirement for the vendor to submit payment.
ACKNOWLEDGMENT OF ADDENDA:
1. The proposer shall acknowledge receipt of this addendum by completing the applicable section in the RFP. The Proposer shall submit said Form with the proposal.
2. All other terms and conditions of the RFP remain unchanged.
Brandon Durango Procurement Manager
ACKNOWLEDGMENT OF ADDENDA NO.(S) _________ (IF APPLICABLE)
(Signature)
COMPANY NAME _______________________________________
COMPANY ADDRESS _______________________________________
BY: _________________________ DATE:________________________
(signature)
_____________________________ EMAIL:_______________________
(typed name/title of signer)
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