Addendum_1_School_Speed_Detection_Cameras.pdf

December 10, 2025

Addendum No. 1

Project: School Speed Detection Cameras Bid No: RFP2026001

TO ALL PROPOSERS:

The following items are clarifications, corrections, additions, deletions and / or revisions, which shall take precedence over the original documents.

1. Can you provide a list and number of the schools being considered for possible enforcement in Kissimmee?

Answer: No, the City is seeking for the selected vendor to complete traffic studies in to assist the Commission in identifying which school zones are appropriate for school speed detection cameras. However, there are 12 public schools within the City’s jurisdiction.

2. Can you provide a number and list of school zones being considered for possible enforcement in Kissimmee?

Answer: Any of the following school zones are being considered for possible enforcement so long as traffic data or other evidence supports that there is a heightened safety risk at that school zone:

• Osceola High School

• Kissimmee Middle School

• Denn John Middle School

• Central Avenue Elementary School

• Thacker Avenue Elementary School

• Highlands Elementary School

• Flora Ridge Elementary School

• Knights Point K-8 School

• Kissimmee Elementary School

• Cypress Elementary School

• Mill Creek Elementary School

• New Beginnings Education Center

3. If we are proposing a violator-funded or revenue-sharing contract (and therefore at no cost to the City), is a bid bond required? If so, what should the dollar value of the bond be?

Answer: A bid bond is not required for this RFP.

4. Since quantity is underdetermined, which pricing model will be most advantageous to the City is unclear. Given that, can vendors propose multiple cost models?

Answer: Yes.

5. Does the City want full resumes or just summary-level resumes for Section 4 of the response? If the City wants full resumes, can we include those as an Appendix to stay within the page limits?

Answer: Summary-level resumes are acceptable.

6. On 3.2.g, instead of 20% of the total calendar days, can you change to more than 5 enforcement days, please, or otherwise reflect the school calendar rather than the annual calendar?

Answer: Yes.

7. RFP 3.2.i.i.4 requests "Access or request access to live street-view videos (for diagnostic and other purposes to the extent allowed by Florida Law) and previously recorded videos." Can the City provide a couple of examples of how you intend to use these videos, please?

Answer: First, the City would like to be able to verify that a school speed zone detection system is operating at a given time. Second, in the event of a serious emergency at a school with a school speed zone detection system, the City would like to access the video to assist in the response to that serious emergency. These feeds would not be remotely monitored and would only be accessed after the serious emergency is reported.

8. RFP 3.2.i.i.7 requests the ability to download and view all RAW images. However, Florida law states, "Any recorded video or photograph obtained through the use of a speed detection system must be destroyed within 90 days after the final disposition of the recorded event." To be compliant with the law and protect PII, we recommend the City either a) remove this requirement b) provide vendors with a plan to delete the RAW data after disposition of violations. Can you let us know how you will proceed with this requirement?

Answer: Please see RFP 3.2.m.iv, which contains provision of Florida law that you referenced. However, the City’s expectation is that before final disposition of the recorded video and photographs and until such files are destroyed that only the City (and not third parties or individuals issued NOVs or UTCs) would be able to download and view all RAW images. Once the City has made a copy of such documents it is the City’s obligation to dispose of or retain such files in accordance with Florida law.

9. RFP 3.2.i.i.8 asks for the ability to "Save an event by event type (crash, near hit, etc.)."

Can you give an example of how and when this would be used? Is the expectation that speeding violations captured would have this indication added to them? Who would be responsible for that classification?

Answer: The City is responsible for classifying events in this manner. For example, if a traffic enforcement officer observed that a captured event involved a traffic crash, then the traffic enforcement officer could tag or note the traffic crash within the software and could later search for captured events that had been tagged or noted to include a traffic crash.

10. RFP 3.2.i.i.10 requests the ability to "Store, access, and view the archived or closed documents." However, Florida law states, "Any recorded video or photograph obtained through the use of a speed detection system must be destroyed within 90 days after the final disposition of the recorded event." Can you review the requirement in respect to this law and let us know what your expectation is for this requirement?

Answer: Please see RFP 3.2.m.iv, which contains the provision of Florida law that you referenced. However, the City’s expectation is that all other documents that are related to NOVs or UTC that are not recorded video or photographs be stored, accessible, and viewable for five (5) years from the date of final disposition. Please see RFP 3.2.m.v. for more information. Examples of non-recorded video or photographs include but are not limited to UTCs, NOVs, hearing requests, affidavits of non-responsibility and the notes referenced in question 11 below.

11. RFP 3.2.i.i.11 asks for the ability to "Enter notes or written reports into the case." Can you please give an example of the type of written report that would be entered?

Answer: The specified vendor’s employees and the City should be able to input notes concerning contacts between individuals who received an NOV or UTC in each file associated with an NOV or UTC. For instance, if the City seeks to provide an individual an extension to pay an NOV, then the City should be able to notate that within in a case file. To provide another example, if the vendor’s employees have contact with someone who received an NOV who claims that the NOV was issued at an impermissible time according to Florida State Statues, then the vendor’s employees should be able to notate that contact and complaint within a case file associated with that NOV.

12. RFP 3.2.i.i.12 asks for the ability to "Access uploaded documents attached to a case."

What are some examples of those documents?

Answer: These documents include any affidavit of non-responsibility, hearing request form, or other correspondence related to an NOV or UTC issued by a school speed detection camera received by the selected vendor. The City seeks to be able to easily view these documents via the selected vendor’s software.

13. RFP 3.2.l.v caps the credit/debit card service fee at $3. However, credit card companies charge as much as $.75 per transaction plus 3.5% (on a $100 ticket, that's $4.25). Will Kissimmee consider raising the fee to $4.50 to cover the cost incurred, please?

Answer: The City will increase the credit/debit card service fee to reflect the actual cost to the vendor, if the vendor can appropriately document to the City that actual cost in the opinion of the City. The selected vendor should do so by providing documentation to establish the average credit/card debit card service fee to modify RFP 3.2.l.v. The City does not support the selected vendor profiting from excessive credit/debit card service fees.

14. Request for Proposal II., page 1 states: "All proposals must be submitted in a SEALED envelope and plainly marked with the proposal number on the exterior of the proposal envelope, one (1) original, one (1) copy, and one (1) electronic copy on CD." Please clarify whether the City needs the electronic copy on a CD or if a USB drive will suffice.

Answer: An electronic copy can be on a CD or USB

15. 3.4 Submittal Format, F. Specific Submittal Format Sections, 8. Attachments and Required Documentation, H. Bid Bond, page 22: Given that this RFP is not for a construction project, will the City consider eliminating the requirement for a Bid Bond (we are unaware of any other Florida photo enforcement RFP requiring one)?

Answer: See answer to question 3

16. 3.2 Scope of Services, L. Customer Service to Vehicle Owners, v. page 15: The listed convenience fee for credit/debit card ($3 per transaction) is substantially lower than allowed elsewhere, which is typically up to 5% or $5 per transaction. Will the City reconsider the allowed convenience fee per transaction?

Answer: see answer to question 13

ACKNOWLEDGMENT OF ADDENDA:

1. The proposer shall acknowledge receipt of this addendum by completing the applicable section in the RFP. The Proposer shall submit said Form with the proposal.

2. All other terms and conditions of the RFP remain unchanged.

Brandon Durango Procurement Manager

ACKNOWLEDGMENT OF ADDENDA NO.(S) _________ (IF APPLICABLE)

(Signature)

COMPANY NAME _______________________________________

COMPANY ADDRESS _______________________________________

BY: _________________________ DATE:________________________

(signature)

_____________________________ EMAIL:_______________________

(typed name/title of signer)