Addendum__2_RFI-2025-1021.pdf

REQUEST FOR INFORMATION (RFI) – ADDENDUM # 2

ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:

April 9, 2025 Celeste Trossbach

Email: cstrossb@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20393

SOLICITATION TITLE & NUMBER:

RFI-2025-1021

Fire Alarm and Security Monitoring Software

SOLICITATION OPENING DATE & TIME:

April 18, 2025, by 2:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Request for Information (RFI) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

The following questions have been received, and the answers to each question are below.

1. Question: Is the Volusia County School District planning to create a UL Central Station for Alarm Monitoring?

Answer: No, not a UL.

2. Question: What alarm receiver is the School district planning on using?

Answer: DMP SCS-1R

3. Question: Is your Meraki MV video system ONVIF Compliant?

Answer: No.

4. Question: Are your Meraki network switches capable of supporting an on-premise Solution with 4 servers and 5 workstation for dispatchers?

Answer: Possibly, but this solution would have to be tested in advance and a support model would have to be established in advance, most likely involving other departments not represented in this RFI.

5. Questions:

a. What is the desired functionality of Schlage door locks within the alarm monitoring system?

Answer: We are interested in the following integration/functionality possibilities:

Connect the Smart Lock to the Hub Link the Hub to the Alarm System: integrate it with the alarm monitoring system.

Activate Built-In Alarm Monitor and Control Remotely

b. What system within the Schlage product family do you deploy?

Answer: We have both electric (wired and battery-powered) and keyed lock systems deployed throughout the District. Currently the District is testing the "NDE" models.

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720 mailto:cstrossb@volusia.k12.fl.us

6. Question: What type of communication does the Schlage system provide to allow for Central Station Monitoring Systems? You requested on the go ability to process alarms?

Answer: Schlage does not currently provide us any communication piece, it is the current software (Microkey) that provides this communication.

7. Question 7: Does the school District have a current solution being used for Central Station Software?

Answer: Microkey

8. Questions:

a. What is the name of the provider of the current solution being used?

Answer: Refer to answer #7.

b. Will the database need to be converted as part of this project?

Answer: The current database will need to be migrated to the new system.

c. Are there any issues or shortcomings related to the current solution?

Answer: We are researching new solutions; there are pros and cons with our current solution, which we will discuss with vendors at a later time, if needed.

Are there any features or benefits related to the current solution beyond those that may be reflected in the requirements?

Answer: The purpose of this RFI is to determine other features and benefits that may exist, which we may want to further explore.

9. Question: Will the school district provide servers/PC workstations meeting minimum SIS Specifications?

Answer: Yes, within reason

10. Question:

How many Dispatchers will be on any given shift?

Answer: There is at least one dispatcher per shift.

How Many Administrative personnel will be on any given Shift?

Answer: We try to have at least one supervisor available.

11. Question: What is the intended use of the Software?

Answer: Fire Alarm and Security Monitoring Software in a large school district is designed to enhance the safety and security of students, staff, and property. This software integrates various security systems, including fire alarms, surveillance cameras, access control, and emergency communication tools, into a centralized platform. By doing so, it allows for real-time monitoring and quick response to incidents, ensuring that any potential threats or emergencies are promptly addressed. Additionally, the software can automate alerts and notifications to relevant personnel, streamline evacuation procedures, and provide detailed reports for post-incident analysis. Overall, its intended use is to create a safer and more secure environment, minimizing risks and improving the overall safety management within the school district.

12. Questions:

What manufacturer and model is planned upon?

Answer: No change as it relates to the current DMP system.

Are you planning on redundancy for the Alarm Receiver as this is a critical system of a Central Station?

Answer: We have two DMP SCS-1R

13. Question: The DMP XR 550 mentions no standard for communication to Central Station, what is intended to be provided/equipped at panel level and for programming the Central Station?

Answer: The standard for communication to Central Station is dependent upon the manufacturer.

14. Question: Our company is reviewing solutions for the RFI request. We understand that the intrusion panels are primarily DMP. Could you clarify the status of the Fire Alarm systems? Are they also DMP, or are there existing systems from other manufacturers? Additionally, will this bid include the installation of new Fire Alarm systems that must be compatible with the new software?

Answer: Currently DMP is only used for Monitoring. Our installed Fire Alarm systems include Notifier, EST, and Silent Knight. Fire Alarm system replacement Is not included with this. Systems are routinely upgraded when needed.

If you should have any questions regarding this addendum, please do not hesitate to contact me at cstrossb@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20393.

Sincerely, Celeste Trossbach Celeste Trossbach Buyer

Acknowledgment of Addendum # 2 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 2 – RFI-2025-1021 / Fire Alarm and Security Monitoring Software.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the RFI document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

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mailto:cstrossb@volusia.k12.fl.us