Addendum 2.pdf

Addendum 2 is a modification document issued by the Indiana Department of Administration on behalf of the Indiana Department of Education for Request for Proposal/Partnership 26-85265 concerning USDA Foods Warehousing and Distribution Services. The primary change documented in this addendum extends the proposal submission deadline from November 17, 2024, to December 1, 2025, at 3:00 PM ET. The solicitation seeks up to three vendors to manage receipt, storage, and distribution of USDA-allocated food products to public and private schools across five regions in Indiana. The contract will cover the school year 2025-2026 with potential renewal for an additional one-year term. A pre-proposal conference was scheduled for October 24, 2025, at 10:00 AM ET. The estimated total case delivery volume is 353,689 cases across 348 educational institutions. Contractors must demonstrate at least three consecutive years of experience in public storage warehousing or food distribution and maintain comprehensive warehouse facilities capable of storing dry, cooler, and frozen food items with strict temperature maintenance protocols.

The state intends to pay contractors monthly for handling, storage, and delivery of commodities based on invoices submitted by the contractor, with costs normalized during evaluation so that the lowest cost proposal receives 30 points. The procurement includes specific requirements for Minority and Women-owned Business Enterprise (MWBE) participation, with contract goals of 8% for Minority Business Enterprises and 11% for Women Business Enterprises. Vendors must comply with Indiana's Veteran-Owned Small Business (IVOSB) subcontractor commitment program and be registered with the Indiana Secretary of State. Respondents must provide financial statements, client references, detailed organizational structure information, and comply with the Indiana Office of Technology's Information Security Framework, including data protection, encryption, and incident reporting requirements. Proposals will be evaluated across multiple criteria including management quality and operational capabilities, with a total possible scoring range of 90-103 points.