Addendum_2.pdf
PDF 199 KB Posted
- Attached to
- Brevard County Group Dental Plan State and local contract opportunity
- Solicitation number
- RFP-1-25-18
- Issued by
- Brevard County, Florida
About this file
Addendum 2 is a document issued by Brevard County Purchasing Services for the Brevard County Group Dental Plan (Bid P-1-25-18), dated May 16, 2025. The addendum provides clarifications to questions from prospective bidders regarding the Request for Proposal (RFP) for a group dental plan. Key procedural guidance includes requirements for document submission, such as using the provided Certificate of Corporate Officer form, submitting manual signatures and notary signatures on all signature pages, and providing references for five current and one terminated public client. The proposal opening date remains unchanged, set for Wednesday, June 4, 2025, at 4:00 pm, with all other terms and conditions remaining unaltered.
The addendum addresses several vendor questions, including confirmation that electronic signatures can be used for the Letter of Introduction (must be signed by an authorized officer), and clarification on reference submissions. The county has indicated that the current dental plan contract is expiring, and the selection of a new carrier will be based on how the Selection Committee scores proposals according to the Evaluation Criteria. The document does not provide specific pricing details but emphasizes that vendors must follow the exact specifications outlined in the original proposal package. The addendum is signed by Sherry Collett, Procurement Supervisor, and serves to provide additional guidance and consistency in the bidding process for the group dental plan contract.
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Text version
Purchasing Services 2725 Judge Fran Jamieson Way
Building C, Room 303 Viera, Florida 32940
Brevard County Group Dental Plan
P-1-25-18 May 16, 2025 Addendum 2
TO ALL PROSPECTIVE BIDDERS
This is Addendum 2 and shall be considered as part of the original proposal package for the above-mentioned bid. Please acknowledge receipt of Addendum 2 in the space provided on the Price Sheet.
CLARIFICATION TO QUESTIONS ASKED RECEIVED:
1. Question: Can you please confirm if Vendors can provide their standard Certificate of Corporate Officer signed and Sealed by our Corporate Secretary or do Vendors need to utilize the form provided in the RFP.
Response: Please complete the form provided in the proposal package.
2. Question: Do you have any insight regarding this RFP?
Response: The current contract is expiring.
3. Question: Is there any indication where the county will stay with Cigna or move to another carrier?
Response: It will be up to the Selection Committee on how they score the proposals outlined in the Evaluation Criteria in the proposal package.
4. Question: Can you please confirm if Vendors can use an electronic signature for the Letter of introduction.
Response: Electronic signature can be used for the Letter of Introduction.
As stated in Tab 1. Letter of Introduction, that the letter must be signed by an officer authorized to contractually obligate the submitting Contractor.
5. Question: Will you accept electronic manual signatures and notary signatures on all signature pages?
Response: No, must be a manual signatures and notary signatures on all signature pages.
Brevard County Group Dental Plan P-1-25-18
May 16, 2025 Addendum 2 – Page 2
6. Question: In reviewing the Reference ask on page 22 of the RFP it states that Vendors are to
Provide a list of five (5) public clients that are current and one (1) terminated client. However, the Reference Form only allows for the 5 current clients. Should Vendors add in a Ref #6 listing to show the Terminated or provide on a supplemental page?
Response: Please omit the Reference Form on page 24 of the proposal package.
Tab 5. References - Provide a list of five (5) public clients that are current and one (1) terminated client. Information for each reference shall include:
1. Name of Organization and Number of Employees
2. Years Providing Services
3. Contact Name (current contact who has knowledge of the proposer’s contract performance)
4. Contact Telephone Number and Email Address.
Please note that the proposal opening date and time remains Wednesday, June 4, 2025 @ 4:00 pm.
All other terms and conditions remain unchanged.
Sincerely, Sherry Collett Procurement Supervisor
END OF ADDENDUM 2
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