DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 2

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

7/28/2026

PROJECT NAME

Olympia Readiness Center Addition

FILE NUMBER

511/26386.KMM

PROJECT DIRECTOR

Kurt Maiberger

PROPOSAL DUE DATE:

8/6/2026

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Please note the following RFI answers:

Q1) Will existing CAD of all disciplines or just plan and site plan be made available to the awarded professional?

A1) PDF and CAD files from past projects will be made available to the design professional for use along with a site visit at the start of design to aid in determining existing conditions.

Q2) Will DMVA be able to provide an existing water head pressure and flow test or do we need to include a contractor to obtain this information?

A2) The PSC should include a contractor to obtain this information.

Q3) Will a hazardous material report need to be created or is the Lead Survey sufficient for this building?

A3) Lead and asbestos surveys have been completed and will be provided. Lead was detected during survey.

Asbestos was not detected during survey.

Q4) What level of landscaping design will be required – grass only or some trees and bushes?

A4) Within a clear zone of 33’ around the building there will be grass, sidewalks, and along the building a stone maintenance stirp with landscape edging. Landscape retaining wall blocks for automobile force protection will be required as shown on the site plan. The remaining green spaces outside the 33’ clear zone will be primarily grass. However, a few landscape beds with native, low maintenance trees, shrubs, and plants will need to be incorporated into the design and will be developed at the design charette.

Q5) Will a separate mass notification system be required or can the fire alarm speakers be used for this function?

A5) A combination mass notification fire alarm system is acceptable.

Q6) The description indicated new finishes in the PT room and break room but the plan does not indicate this. Which is correct?

A6) PT room and break room will not require new finishes.

Q7) Where are the resource room and library on the plan that are getting new finishes?

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A7) A portion of the existing library has an existing server rack. This portion of the space will need to be made in to a new IT room as shown on the plan. The rest of the library will not need new finishes. The resource room shown on the existing plan is being eliminated and incorporated into the Chair and Table Storage room, which will receive new finishes.

Q8) If we use a food service vendor for the design, would they be allowed to bid on the project?

A8) You would have to include their cost on your proposal as a reimbursable expense. They would be allowed provide a bid for the overall project if they were present and signed the sheet at the mandatory Prebid meeting.

Q9) Can the structural framing plans in PDF format be provided to determine which walls that are being removed are load bearing so we can determine the extent of structural design for this portion of the design?

A9) Yes, structural framing plans from previous projects will be provided post award.

Q10) Will as-built drawings of the existing facility be provided prior to submitting a proposal to better understand existing construction?

A10) No, PDF and CAD files from past projects will be made available to the design professional for use along with a site visit at the start of design to aid in determining existing conditions.

Q11) Will the Phase 1 ESA or any preliminary environmental reports be provided as mentioned during the walkthrough?

A11) Yes, it is included as a separate document. Also, the leaking underground storage tank closure report are attached as included as a separate document.

Q12) If a contractor is subcontracted to provide construction estimating support, would that exclude them from bidding on the project in the future?

A12) No.

Q13) Is FF&E part of the ~$45M budget?

A13) No.

Q14) Will the AE be required to select furniture or will selections be provided by the owner?

A14) Owner will provide furniture catalog of typical furniture types available with selections. AE will be responsible for laying out furniture. Furniture will be provided by others. Also, will need to provide a notional furniture layout.

Q15) To facilitate a site survey, is there title information available for the property?

A15) A survey will be available before the award of the contract.

Q16) Does DTMB require the prime bidder to be an Architect or can you allow the Engineering firm to be prime bidder?

A16) Either one.

Q17) Will you allow an Architect who did not attend the mandatory walkthrough be the prime bidder if they are teamed with an Engineering firm that attended the walkthrough?

A17) No.

Q18) Hazardous materials survey provided by DTMB/DMVA?

A18) Yes.

Q19) Boundary and topographical survey provided by DTMB/DMVA?

A19) Owner will provided at post award.

Q20) Low Voltage included in PSC’s scope of work?

A20) Yes.

Q21) It was stated during the walk through that Olympia Readiness Center is paying a $3000 monthly fine related to storm water management. Can you elaborate on what specifically is triggering this fine?

A21) Misspoke, actual bill is $4,441 a month. It is based on a City of Detroit calculation of our non-pervious surface.

Q22) Does the adjacent vehicular structure share any systems with the main building?

A22) Yes, Electric is shared. Gas, Water, and Stormwater are separate.

Q23) Is there a preferred renewable energy capacity for the solar array?

A23) 100 Kw capacity, (estimated 30% of the site load).

Q24) What is the required clear height at the proposed indoor vehicle parking?

A24) Maximum height of vehicle will be 140 inches.

Q25) Does the proposed indoor vehicle parking / loading dock require any additional maintenance components such as water, compressed air, etc.?

A25) A service hose bib for water. (Garden hose hook up). No compressed air.

Q26) Is the PSC responsible for providing a kitchen design consultant?

A26) Yes.

Q27) Is the PSC responsible for furniture?

A27) Owner will provide furniture catalog of typical furniture types available with selections. AE will be responsible for laying out furniture. Furniture will be provided by others. Also, a notional furniture layout design is expected.

Q28) To what extent if any are the existing MEP control systems being modified?

A28) All renovation spaces changing in size will have an impact on HVAC controls. For any new mechanical equipment installed in mechanical spaces within the existing building, new HVAC controls will be required.

All spaces noted to receive new lighting will require new lighting controls.

Q29) Understanding that project schedule is critical and aggressive, is there an opportunity for a 2-week extension to the proposal submittal date?

A29) No.

Q30) Is there a DD1391 or cost estimate available to share indicating the programmed amount?

A30) Yes, it is attached separately.

Q31) Are cad drawings, indicating as-built conditions, available (at award) for all disciplines, including:

Structural, mechancial, plumbing, electrical/telecomlow voltage, fire protection?

A31) Yes, most have CAD drawings but some are PDF’s.

Q32) Will the PSC's be responsible for packaging and submitting to NGB, or is that the responsibility of others?

A32) PSC will be responsible for compiling package. DMVA will submit to NGB.

Q33) I believe it was mentioned that SHPO would need to be engaged relating to site disturbance. Please confirm, and also confirm if there are any known SHPO impacts/considerations for any part of the existing facility outside of the placard that was mentioned at the pre-proposal meeting.

A33) Confirm that SHPO will likely need to be engaged related to subsurface disturbances. All SHPO communications and interactions will be lead by the CFMO- Environmental office. Contractor will work closely with this office to communicate the nature of the subsurface disturbance that is necessary, and our office will determine level of SHPO involvement. There are no known SHPO considerations at this time, other than subsurface disturbance and building height restrictions.

Q34) Depending upon the design and construction process and any unforseens (which are highly likely in renovation projects), a fee modification may be requested or required. What is DTMB's typical process and would a fee modification be considered in the future if circumstances dictate?

A34) A fee modification would be considered in the future. A contract modification proposal would be requested, reviewed, and approved/denied. Then it would have to be approved by the Director or State

Administration Board depending on amount. Timing usually takes 3 to 6 weeks depending on amount.

Q35) Will there be a short-list or negotiation process?

A35) No.

Q36) It was mentioned at the pre-proposal meeting that a recent/previous environmental study/survey and SHPO assessment was conducted for the site. Can those be shared as an addendum?

A36) Yes, it is included as a separate document.

Q37) Is there a recent survey or potentially GIS data that exists indicating utility infrastructure in the area? If so, can that be shared?

A37) No.

Q38) Does the $45,334,000 Budget include contingency?

A38) Yes, DD1391 will identify the pricing.

Q39) Will the selected PSC be provided with the original CAD/Revit files, as-built drawings, prior renovation documents, and record documents for the existing Olympia Readiness Center, or should the PSC assume that field verification and recreation of missing information will be required?

A39) Yes, all past project CAD and PDF’s information will be handed over. Provide a site visit to review existing site conditions.

Q40) The Design Guide indicates Government Furnished Equipment (GFE) and Government Furnished Furniture (GFF), but contractor-furnished kitchen equipment and lockers. Is there an Owner equipment inventory available to support planning and utility coordination?

A40) Prior to design kickoff GFE/GFF will be provided for design considerations.

Q41) Will utility locates and existing utility mapping be provided, or should the PSC assume additional subsurface utility engineering (SUE) is required?

A41) Yes, subsurface utility engineering is required.

Q42) Will the approved DD1391 package be made available to the selected PSC at project kickoff for reconciliation purposes?

A42) Yes.

Q43) Has any hazardous materials survey been completed for the existing building (asbestos, lead paint, PCBs, etc.), or should the PSC include additional investigation?

A43) Yes, there are lead and asbestos surveys completed.

Q44) Is there an existing soils report related to any contaminated soils?

A44) Yes, it is included as a separate document.

Q45) Is there an existing HAZMAT assessment (i.e. lead-based paint, asbestos, etc.)?

A45) Yes, there are lead and asbestos surveys completed.

Q46) Is there an existing Phase 1 Environmental Site Assessment (if so is there also a Phase 2)?

A46) Phase I report only is included as a separate document. No Phase II, other than LUST closure report (see A44 above)

Q47) Is there an existing site boundary and/or topographical survey? If not, do we need to include this with our fee or is DTMB/DMVA providing?

A47) Please provide this with your fee.

Q48) Currently, Olympia Readiness Center is paying a $3000 monthly fine related to storm water management. We assume this is a result of the storm water being drained to the sewer. Is this correct?

A48) See response to Q21.

Q49) What is the benefit of providing storm water management on site in lieu of tying into the existing City of

Detroit storm water system?

A49) Design professional should determine the best solution.

Q50) Is a manned post required at the gate?

A50) No.

Q51) Are there any modifications required to the adjacent vehicular structure?

A51) Replacement of the rear overhead door, replacing existing tube heaters in the maintenance bays, replacing the existing electrical panel for the building, replacement of the RTU, replacing the existing water heater and renovating 2 unisex toilet/shower rooms each approximately 75 sf.

Q52) Does the adjacent vehicular structure share any systems with the main building?

A52) Yes, Electric is shared. Gas, Water, and Stormwater are separate.

Q53) Is a gate required between personal vehicles and military vehicles?

A53) A gate is not required between the south private vehicle parking lot and the military vehicle parking lot.

A gate is required between the northwest POV (privately owned vehicle) lot and the military vehicle parking lot.

Q54) What is preferred renewable energy capacity of the solar array?

A54) 100 Kw capacity, (estimated 30% of the site load).

Q55) Any heavy MEP or structural engineering systems, i.e. crane, hoist/lifts, etc.?

A55) No.

Q56) Will there be any equipment pits?

A56) No.

Q57) What is the preferred corridor width for the addition and areas of renovation?

A57) Between 6 and 8 feet.

Q58) What is the preferred level of finish for the addition and areas of renovation?

A58) All of the finishes are listed in the design guide and drawings.

Q59) For interior design, will we be provided with standards we are to follow for selection of furniture and fixtures or are we to choose the items for NG review?

A59) Will provide the furniture standards.

Q60) Any acoustics required for loud conditions?

A60) Between the un-heated vehicle storage and the floor above.

Q61) Will any of the spaces require Low or High Temperatures?

A61) No.

Q62) Has the 1391 been developed or will it be developed, and will it be shared with the PSC?

A62) See answer to Q30.

Q63) Existing drawings available to awarded PSC?

A63) Yes.

Q64) Assume this is state owned so LARA review is required?

A64) Yes.

Q65) Are any other local reviews required?

A65) City of Detroit storm water review and zoning variance, ROW permitting.

Q66) Is site plan review required by local AHJ if this is state owned property?

A66) No.

Q67) Is storm water management/review by local AHJ?

A67) Yes.

Q68) DMVA environmental only?

A68) See previous answers for relevant information, Q69) Local road commission review?

A69) Yes, a ROW permit will be require if we change any apron or add entrance/exit.

Q70) Are any security or alarm systems required, and if so, does PSC need to include design of those systems? Or should PSC include boxes and raceways and LV system design is by DTMB/DMVA?

A70) Include boxes and raceways for vaults and security.

Q71) Low Voltage/Security/Access Control/Special System: Fully designed by PSC or boxes/raceways only?

Please clarify the extent of data and network system design to be included by PSC.

A71) Building controls are designed by the PSC. Security and alarm system to provide infrastructure only.

Data and network system to be designed by the PSC per DMVA’s standard.

Q72) Regarding design for phone and data networks. May we assume the design will include the fiber and terminations, racks, patch panels, network cabling, jacks and faceplates and the design will not include network switches?

A72) Yes.

Q73) Are any snowmelt systems desired for sidewalks or other outdoor surfaces?

A73) No.

Q74) Please clarify what is required for landscape drawings. For Landscape irrigation, will the design be modifying an existing system or selecting a new system? If selecting a new system, is there a base preferred manufacturer we will be provided or do we need to select a system?

A74) See Q4 for extent of landscape requirements.

Q75) Are fire flow/pressure test available? If not, we would recommend providing for as a reimbursable in the proposal.

A75) The PSC should include a contractor to obtain this information.

Q76) Where do the water, gas, sanitary sewer, storm sewer utilities originate from? For survey purposes/extents should these need to be upsized we will need to know.

A76) Survey will show locations. Design activities will determine what sizes will be required.

Q77) Typically the material testing for construction is a contract modification that occurs after the design is complete. Verify material testing is to be included with the proposal instead of later in the design.

A77) This should be included in your proposal.

Q78) Is an existing site utilities plan available to be shared with proposers?

A78) No.

Q79) Kitchen Area - How many people will the kitchen space need to feed / serve?

A79) See DD1391.

Q80) Are hazardous materials surveys available?

A80) Yes.

Q81) What level of construction-phase staffing is expected under Phase 700? For example, area full time staff required on-site the duration of construction? half time staff?

A81) PSC should visit the site once a week and anytime there is an issue that needs on site review.

Q82) Will the current CAD/Revit files, DD Forms 1390/1391, functional worksheets, IDA package, room program, design narratives, and current construction cost estimate be made available to proposers before submission or immediately upon award?

A82) DD1391 and functional worksheet, IDA package are attached separately. All other items will be available upon award.

Q83) Will DMVA establish specific program priorities, spaces that may be reduced or deferred, and required additive bid items, or should the PSC facilitate that prioritization during the charrette?

A83) PSC should prioritize during the charrette.

Q84) Should the estimate be based on the anticipated October 2028 construction start, and what construction contingency, design contingency, and escalation percentages should be assumed?

A84) Yes, standard cost escalation percentages should be assumed. The construction contingency is listed in the DD1391. There is no design contingency required.

Q85) Please provide the exact limits and record documents for the toilet rooms, shower rooms, supply rooms, parking areas, and other work completed in 2025. Should these areas be considered completely outside the renovation scope, or may limited modifications be required for corridor widening, utility connections, life safety, accessibility, security, or systems integration? Can we get copies of the renovation drawings before the bid is due?

A85) The 10% drawings do not show any renovations in those areas.

Q86) Please provide the updated Phase I Environmental Site Assessment, documentation regarding closure of the former underground storage tank, and any previous Phase II, soil, groundwater, remediation, archaeological, or demolition reports. Is the PSC required to provide additional environmental testing, contaminated-soil characterization, disposal profiling, groundwater testing, remediation design, archaeological monitoring, or environmental construction oversight beyond the conventional geotechnical investigation?

A86) See A44 and A46 above. No additional testing is required for site characterization. All soils that are to be taken off site will need to be properly characterized for disposal at a licensed facility. PSC is required to coordinate with CFMO Environmental office to determine impacts of the design on relevant regulatory programs. Archeological monitoring during site excavation is expected to be necessary.

Q87) Given the anticipated residential basements, former Olympia Arena foundations, buried debris, and unsuitable soils, are there minimum requirements for the number, depth, and type of borings, test pits, pavement cores, geophysical investigation, or groundwater observations? Should proposers carry a defined geotechnical allowance, or determine the investigation program based on professional judgment? Is removal of buried foundations and debris to be treated as a construction allowance or contingency in the cost estimate?

A87) Determine the investigation program based on professional judgment. No site characterization is required unless in an area that is part of the addition or site items. All debris should be removed as a solid waste item. This should be considered as an item of the construction cost estimate.

Q88) Is the PSC required to prepare a formal feasibility or life-cycle cost analysis comparing on-site retention, infiltration, underground detention, stormwater-credit measures, and continued payment of City of Detroit drainage charges? Will DMVA provide current utility bills, drainage-area calculations, existing sewer data, and prior City correspondence? Should the PSC include meetings, applications, and negotiations with the City to obtain drainage-charge reductions or credits?

A88) Yes. DMVA will provide current utility bills, any correspondence to the awarded PSC. Yes, the PSC should include meetings, applications, and negotiations with the City to obtain drainage-charge reductions or credits.

Q89) Please confirm whether the PSC is responsible for leading the City of Detroit height-variance process for the proposed approximately 42-foot building. Should the proposal include preparation of applications, exhibits, presentations, public-hearing attendance, and responses to review comments? If the variance is denied, should the PSC assume that redesign to a two-story configuration is included in the base fee, or would that be considered additional service?

A89) Yes and yes with no additional service. Height variance may also result in cultural impacts with the SHPO. Any height variance will also need to be coordinated with the CFMO Environmental office to determine level of SHPO engagement.

Q90) Is the PSC responsible only for infrastructure and rough-in, or also for camera locations, equipment selection, system design, monitoring stations, network coordination, specifications, bidding, and commissioning?

A90) Building controls are designed by the PSC. Security and alarm system to provide infrastructure only.

Data and network system to be designed by the PSC per DMVA’s standard.

Q91) Please identify the required ballistic ratings, test standards, threat levels, and applicable criteria for exterior glazing, doors, walls, and protective inner layers. Will DMVA provide the current threat assessment, ATFP review, required standoff criteria, and security-engineering memoranda? Is a dedicated security or blast consultant required, or may these requirements be designed and coordinated by the architectural, structural, and electrical team?

A91) These requirements be designed and coordinated by the architectural, structural, and electrical team.

DMVA will provide military force protection standards post award.

Q92) Please provide available record drawings, point lists, equipment schedules, software information, approved manufacturers, and system integrator contacts for the existing access-control, security, and LonWorks building-control systems. Should the PSC include programming, graphics, front-end modifications, licensing, integration testing, and commissioning of the existing LonWorks system, or will portions of that work be provided under a separate Owner contract?

A92) Record drawings which include point lists and equipment schedules will be provided post-award. Refer to the HVAC Instrumentation and Control spec for current approved manufacturers, software information, and system integrators for building controls. The PSC will need to include HVAC controls requirements for programming, graphics, front-end modifications, licensing, and integration testing in the drawings and specifications for programming and installation work to be performed under the construction contract. The PSC will need to provide commissioning for HVAC controls. The PSC will provide infrastructure for access controls and security with standards provided by DMVA post-contract award. Access controls and security wiring to be performed under a separate contract with commissioning for access controls and security by

DMVA.

Q93) Should the proposal include complete fees for all design and construction phases now, even though the Design Guide identifies later phases as pending written authorization? How should prolonged NGB review periods, remobilization, and annual billing-rate escalation be addressed in the fee?

A93) Yes.

Q94) The Project Statement instructs proposers to assume 14 calendar days for each Owner review, while the Design Guide states that Owner reviews will take five working days. Which duration should control the proposal schedule? Should the schedule also show a full 90-day NGB review period after each federal submission, or should the milestone dates shown in the RFP be used regardless of actual review duration?

A94) Provide 7 working days for owner review. The milestone dates shown in the RFP should be used regardless of actual review duration.

Q95) Please confirm whether the PSC fee must include a separate independent commissioning provider for all predesign, design, construction, occupancy, renewable-energy, controls, and building-envelope commissioning services. Please also confirm whether third-party construction testing and code-required special inspections are to be carried by the PSC as reimbursable expenses, included as consultant fees, or contracted directly by DMVA. Is there a required allowance amount or testing scope that all proposers should use?

A95) Yes. Use your judgement for the amount for testing scope.

Q96) For fee consistency, should proposers assume that all twice-monthly construction meetings over the anticipated October 2028 through October 2030 construction period will be in person? May the required meeting and field observation be combined into one visit? How many additional special meetings, inspections, commissioning visits, pre-punch visits, punch-list visits, and final inspections should be included in the base proposal?

A96) Yes meetings to be in person. Yes, they can be combined. Also, weekly site visits are required.

The proposal due date remains unchanged.

APPROVED BY:

PROJECT DIRECTOR Kurt Maiberger DATE: 7/28/2026