0 26A77260282 Detroit Olympia Add-Alt Design Guide.pdf

Project Design Guide Olympia National Guard Armory, Detroit, Michigan

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Readiness Center Addition/Alteration - Detroit Olympia

Project Design Guide DMVA Project # 26A77260282

DTMB File No. 511/26386.KMM

A. General Bid Document Information B. Timeline C. Meetings / Site Meetings D. MILCON / NGB 415-5 standards (NGR 415-5) E. 10% Design Submission F. 30% NGB MILCON Design Submission G. Future 60%, 90%, 100% MILCON Submissions (pending written authorization) H. Reviews I. Site investigation Report (NGR 415-5) J. Future Type C (phase 600-700) services (pending written authorization) K. Submittal As-Builts Record Drawings L. Commissioning requirements K. DMVA soil erosion & sedimentation control L. Overview and Specific Requirements M. Telephone and Data Requirements N. Building Controls O. Attachment: “A” track required / proposed P. Attachment “B” – Required statement of Uniformity Q. Attachment “C” – Soil Bearing Capacity Declaration R. Attachment “D” – CADD Standards

Enclosures:

I. Conceptual floor plans and site plan II. HVAC Instrumentation and Controls specification III. Communications specification IV. DMVA-SESC Program Guidebook V. MILCON Submission Checklist

Furnished by owner to A and E; (after Award)

I. CAD building floor plans and site plan with conceptual floor plans II. Original building plans and past project plans will be provided III. Past Site Soil Investigations IV. Initial Design Authority (IDA) Packet V. Lead Survey VI. Design Standards

a. Design Guide, DG 415-1, Army National Guard Readiness Cemter Design Guide

b. Design Guide, DG 415-5, General Facilities Information

c. MIARNG Reg 190-11 & AR190-11 Physical security

d. Unified Criteria UFC4-010-01 DoD Minimum Antiterrorism Standards

e. National Guard Regulations (NGR) NGR 415-5

f. National Guard Pamphlets (NG Pam) NG Pam 415-5, NG Pam 415-12

g. Unified Facilities Criteria (UFC) UFC 1-200-01, UFC 1-200-02, UFC 3-110-03, UFC 3-600-01, UFC

4-010-01, UFC 4-010-06, UFC 4-020-01

h. Unified Facilities Guide Specifications (UFGS) UFGS 25 05 11

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i. Federal Specifications & Qualified Product Lists Federal Specification AA-D-600D, Federal Specification FF-L-2937, QPL-AA-D-600, QPL-FF-L-2937

j. ARNG / NGB Design Standards & Programs: ARNG CIDS MILCON Typical Designs, ARNG CIDS Typical Design, State ESS Criteria, NGB Environmental Approval Memo, NGB Real Estate Approval Memo, NGB G9 AT/ESS Security Engineering Review Memo

k. Program & Policy Documents Policy Guidance for Programming Army National Guard Military Construction Projects (28AUG24)

l. Cybersecurity Standards UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, State G6 Cybersecurity CIA Rating Requirements, Design Specification 25 05 11 (Cybersecurity-linked)

SECTION A

GENERAL PROJECT SCOPE AND BID DOCUMENT INFORMATION

a. This project is to design facility improvements and a 3-story expansion to the Detroit Olympia Readiness Center that supports individual and collective training, administration, communication, and logistics. The building currently serves 3 national guard units and the readiness center is being expanded to serve 4 units. The full scope of the project is discovered through a design charrette held at the readiness center (armory).

b. This section describes the general requirements of the armory modifications located at 3030 McGraw Ave, Detroit, MI. The purpose of the readiness center is to train soldiers during weekends, food preparation for weekend soldiers, classes for civilians and soldiers, storage of unit equipment, minor maintenance of unit equipment and administration during weekdays by full-time soldiers.

3-story 43600 +/- sf addition to the armory will include:

• unheated vehicle storage with a loading dock area, unheated storage as well as conditioned spaces for storage, new vault, offices, classrooms, training room, latrines, showers, accessory and incidental uses.

• The new addition will require a fire alarm system and fire suppression system.

Renovations to the existing building to include:

• New finishes in vestibules, corridors, lobby, front offices, classrooms, Kitchen area, Physical Training room, resource room, Library, and break room.

• New borrowed lites in corridors, new drill hall entry storefront, new office and break room doors with sidelites.

• Expand drill hall and front office corridors

• Kitchen renovation including new food service equipment

• Mechanical, electrical and plumbing upgrades as required to accommodate the building expansion.

• Lobby and Vestibule remodel

Site alterations to include:

• Generator and screenwall

• Force protection and security alterations including fencing and gates

• POV parking lot alteration

• Military parking lot expansion

• Site lighting

• Sidewalks

• Landscaping

• Storm sewer, storm water infiltration basins, underground detention

• Solar array

• Detached Facility Sign

Challenges the design professionals should be prepared to address include:

• The site is located at the former Detroit Red Wings Olympic Stadium. Additional soil boring analysis will be required under the design professionals’ contract beyond what is provided from the 1994 report. Site

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• Zoning requirements limit the building height to 35’-0”. A zoning variance will need to be requested for 42’-0” +/- based on A/E input for the final height or else the addition will need to be configured to work within this constraint.

• A/E firm will need to meet schedule milestone deadlines. This project will require National Guard Bureau Military Construction (MILCON) submissions and approvals.

Funding limit for the armory modifications construction is $45,334,000.00.

c. The A&E must include in addition to architectural, structural, mechanical, electrical, and civil design in their scope of services interior design, telecommunications design, food service equipment design, landscaping, HVAC Controls, access control, infrastructure for Electronic Security System, geotechnical services, soil borings, surveying, building commissioning, and construction testing.

d. The A-E is responsible for the accuracy and the completeness of a professionally prepared design package.

e. The Department of Military and Veterans Affairs-Construction and Facilities Management Office (DMVA-CFMO) is responsible for reviewing plans at each stage of submission for completeness, operational efficiency, environmental, safety, occupational health compliance, code compliance and force protection, and A-E errors and omissions.

f. Submittal data should include, when applicable, design analysis, calculations, drawings, specifications, cost estimate and other appropriate supporting data during the concept, preliminary, final and revised final phases of the project process. A complete submittal package must be received before the review process begins.

g. All parties need to focus their attention on the conceptual planning and design phase, where the ability to influence the ultimate functionality, user satisfaction, and cost of the final product is the greatest. A&E will meet on site with, DMVA-CFMO, Department of Technology, Management, and Budget (DTMB), and on-site users to perform a design Charette (scoping/planning). By the end of the preliminary design phase you must have fully defined the project’s scope, criteria, and cost estimates.

h. Document submissions and contract specifications shall address energy conservation.

(1) Design and construction standards for the Building Envelope (heating, ventilation, and air conditioning;

lighting; and service water heating) are contained in ASHRAE Standard 90.1-latest edition. The guidelines of this standard or similar State code shall be followed and minimum requirements met unless there is a reasoned and intentioned need to not meet the standard. More specific standards shall be applied as appropriate to improve energy efficiency where they are deemed cost-effective.

(2) Building to be LEED Silver Certifiable

i. The requirement of the A&E is to develop 100% plans and specifications within the guidelines of this document, guidance from review comments, industry standards, State, Federal and military codes, regulations and design guides.

j. A&E will design up to 2% over the Construction Budget amount and in such a manner as to ensure maximizing the use of the Construction Budget by utilizing alternates.

k. One primary and one alternate point of contact will be identified prior to signing the contract for the Design and Construction Phases. Either the primary, or alternate will be the AE project manager for the design contract initiation through design contract completion, and will be the AE project manager for the construction contract initiation through the construction contract completion. Contract adminstration will be administered by the Project Director as assigned by the Michigan Dept of Technology Management and Budget.

l. All drawings and the cover page of bound documents shall have items 1–9 below. All correspondence shall have items 1–3.

1. Project name

2. DMVA project number

3. File and Index number

4. DMVA logo block

5. DTMB logo block

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6. Submittal date

7. State of Michigan Seal

8. Submittal phase (identify by percent or as interim)

9. Drawing sheets for submissions are included in CAD package

The DMVA will furnish the standard electronic drawing sheet to be used on this project

m. The specifications will be in the CSI format

n. The building will need to be designed in compliance with U.S. military standards including the following:

1. Design Guide, DG 415-1, Army National Guard Readiness Cemter Design Guide

2. Design Guide, DG 415-5, General Facilities Information

3. NG PAM 415-12, Army National Guard Facilities Allowances

4. MiARNG Reg 190-11 & AR190-11 Physical security

5. Unified Criteria UFC4-010-01 DoD Minimum Antiterrorism Standards

6. Army Regulations (AR) AR 190-11, AR 190-1

7. National Guard Regulations (NGR) NGR 415-5

8. National Guard Pamphlets (NG Pam) NG Pam 11-4, NG Pam 415-1, NG Pam 415-3, NG Pam 415-4, NG Pam

415-5, NG Pam 415-12

9. Unified Facilities Criteria (UFC) UFC 1-200-01, UFC 1-200-02, UFC 3-110-01, UFC 3-600-01, UFC

4-010-01, UFC 4-010-06, UFC 4-020-01

10. Unified Facilities Guide Specifications (UFGS) UFGS 25 05 11

11. Federal Specifications & Qualified Product Lists Federal Specification AA-D-600D, Federal Specification

AA-V-2937, Federal Specification FF-L-2937, QPL-AA-D-600, QPL-FF-L-2937

12. DoD / Joint / Intelligence Community Standards DoD Lock Program Specifications, ICS 705 (SCIF requirements), DDESB (Explosives Safety Board Standards)

13. ARNG / NGB Design Standards & Programs ARNG CIDS MILCON Typical Designs, ARNG CIDS Typical

Design, NGB Environmental Approval Memo, NGB Real Estate Approval Memo, State ESS Criteria, NGB G9 AT/ESS Security Engineering Review Memo

14. Other Federal / Military Technical Standards NSWC 3046-93.2 (Portable armories)

15. Program & Policy Documents Policy Guidance for Programming Army National Guard Military Construction

Projects (28AUG24)

16. Cybersecurity Standards UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, State G6

Cybersecurity CIA Rating Requirements, Design Specification 25 05 11 (Cybersecurity-linked)

o. The AE must pay special attention to the following areas:

1. Ventilation for Acceptable Indoor Quality ANSI/ASHRE 62-2019

2. Energy Standard for Building Except Low-Rise Residential Buildings ANSI/ASHRAE 90.1-2019

3. ASHRAE A-46.25, Table 34 (use Gymnasium for Drill Halls and Work Bays)

4. Utilizing energy efficient equipment with an approximate payback of 15 years (examples are T8 lights, occupancy sensors, and heat exchangers in individual areas).

5. Unified Facility Criteria (UFC) 4-010-01

6. DG 415-5 Appendices 1-8

7. ARNG Life Cycle Analysis (LCCA) Summary

SECTION B

TIME LINE

The primary objective of this contract is preparation of a complete MILCON design package meeting National Guard Bureau requirements for the 30% design submission no later than December 1st, 2026. All activities, reviews, site investigations, cost estimates, narratives, Tabs A-D, and supporting documentation shall be scheduled to support this milestone.

The intent is to execute the construction contract in Fiscal Year ’28 as a military construction (MILCON) project which will require both state and federal national guard bureau submittal reviews. The following design review submittals will

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July 2026 Site walkthrough

August 2026 Proposal submission

September 2026 Award of design contract, 10% Design Charette and 10% Design Review Submission

October 2026 Site Plan Submission

November 2026 30% Conceptual Design Review Charette

December 1st, 2026 30% Conceptual Design Review Submission

March 1st, 2027 Anticipated Federal Review Complete and On-Site Design Charette

May 1st, 2027 60% Preliminary Review Submission

July 1st, 2027 Anticipated Federal Review Complete

October 1st, 2027 90% Final Design Review Submission

January 2nd, 2028 Anticipated Federal Review Complete

February 25th, 2028 100% Revised Final Submission

September 2028 Contract Award

October 2028 Construction Begins

October 2030 Construction Complete

SECTION C

MEETINGS/SITE VISITS

A. Design Meetings:

a. AE will meet with the end users as required to understand their purpose and facility intent. In addition, the AE will develop the equipment and furniture layouts. The intent for the layouts is to design the facility to accept government-furnished equipment and furnishings. It is not the intent for the AE to fully develop owner equipment and owner furniture bid documents (example of design effort – treadmill requires single phase, 120v, xy connection, and occupy 2’X3’ space). Kitchen equipment and metal lockers are to be contractor furnished and installed and will require full development.

b. AE will schedule meetings with the Owner (within the parameters outlined in Section B) to develop the bid documents’ final intent and intermediate milestones for each phase. It should be the AE’s understanding that each phase will be the foundation for follow-on submittals.

c. The AE shall meet with the Owner when the intent, milestones and/or progress are not being accomplished at no additional charge to the Owner and not counting towards AE contractually programmed meeting hours.

d. The AE shall have the appropriate design disciplines at meetings to ensure the AE Design Team has a full understanding of guidance and intent, and the Owner understands the AE’s design process and concept.

e. AE will take meeting minutes at each design meeting which includes a user requirements matrix, space validation, DD1391 reconciliation, and an open issue log. AE to furnish copies to the Owner within 3 days after the meeting.

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B. Construction Meetings/Site Visits:

a. A meeting agenda shall address the following items:

Safety issues; work versus project schedule; items causing delays, including administrative, technical (plans and specification), construction work force, weather and Owner comments/concerns; actions to correct schedule delays; detailed listing of current work; detailed listing of work to be completed in the next two weeks; Submittal Log review; RFI Log review; major commissioning requirements; outstanding issues, responsible person, action & date; new items, responsible person, action & date; other significant events;

Change Order/Bulletin Log review; time & place of the next scheduled meeting; time & place of the special meeting (s); as-built review; site review notes. A pay request will be reviewed once a month at the end of the meeting.

b. AE shall maintain and provide a Submittal Log to the Owner and General Contractor. The Submittal Log shall show the date of the submittal, date of approval/approval with exception/disapproval, date returned to Contractor, date of re-submittal and date re-submittal was returned. Submittals that impact the Contractor’s critical path will be noted. Turn-around time for submittals will be established prior to award of the construction contract.

c. AE shall maintain and provide an RFI Log to the Owner and General Contractor. Date response furnished or date a response will be furnished. RFI’s that impact the Contractor’s critical path will be noted.

d. AE shall maintain and provide a Change Order/Bulletin Log to the Owner and General Contractor. It shall show the general description, amount and date the Contractor quoted, approved/disapproved and who/what/when actions are required.

e. AE will take notes and furnish copies to the Owner and General Contractor within 3 days after the meeting.

f. AE to submit electronic construction field reports for each site visit and submit within 3 days to general contractor, DTMB, and DMVA. The following items will be documented during all site visits: time, date, weather, identify names and position of persons with whom they communicated, decisions reached with the background information, significant events, trades onsite, construction occurring, items impacting work progression, verbal RFI’s, and safety issues. Include photographs of major progress items and issues observed.

g. AE should anticipate special meetings to resolve onsite problems, complex construction task, and multiple trade construction tasks that may cause difficulties in the execution of the construction process.

h. Special meetings to resolve conflicts that are bid document created will be at no additional charge to the Owner and will not count towards AE programmed meeting hours.

SECTION D

MILCON SUBMISSIONS AND NGB 415-5 STANDARDS

The 10% submittal will be for state review. The 30% submission will be for State and MILCON National Guard Bureau review. Pending written authorization future submittals will take place for 60, 90, and 100%. As indicated below, the submittals will include the following items from TABS A, B, C, D; Drawings; Specifications; and an Estimate as indicated in the MILCON submission checklist. Each submittal will furnish:

10% Submittal-2 paper copies of all documents and an electronic set to DMVA- CFMO 30% Submittal-2 paper copies of all documents and an electronic set to DMVA-CFMO for MILCON submission 60% Submittal-2 paper copies of all documents and an electronic set to DMVA-CFMO for MILCON submission 90% Submittal-2 paper copies of all documents and an electronic set to DMVA-CMFO for MILCON submission 100% Submittal-2 Paper Copies of all documents and an electronic set to DMVA-CFMO for MILCON submission and bidding Bid Documents-2 complete paper sets and an electronic set to DMVA-CFMO.

The electronic copy will be in the same format as the As-Built Record Drawings.

At no additional cost to the Owner and at the appropriate design time, the AE will prepare documents for and meet with State of Michigan Licensing and Regulatory Affairs, Bureau of Construction Codes as required for code compliance review. The AE shall prepare responses to code compliance comments and correct Bid Documents as required.

TAB A:

Tab A provides a description of the proposed facilities. It contains both a general overview of the work to be performed at each facility and a detailed engineering and equipment description of each room in each facility.

a. Project Title – Readiness Center Addition and Alterations - DMVA Project Number 26A77260282

b. Project Scope –see above for overview, total scope by design Charette

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c. Life Cycle Cost Analysis – Primary focus is on HVAC systems and sustainable energy initiatives (i.e. solar array), energy savings, and sustainability. Assessment of the direct, indirect, recurring, nonrecurring, and other related costs incurred or estimated to be incurred in the design, development, production, operation, maintenance, support, and final disposition of a major system over its anticipated useful life span. LCCA considers all costs (capital, operating, and decommissioning expenses for the duration of a project) for various alternative approaches, including inflation and discount rates.

d. Project Cost Estimate An estimate of construction cost is to be prepared on the basis of the proposed design of the project. The A-E’s cost estimate shall be itemized by specification section/division. The costs of various building features and outside supporting facilities are to be listed separately for verification of the accuracy of the programming cost estimate and design control cost of the total project (the estimate should be by discipline). If the preliminary cost estimate exceeds the design control cost by more than 5 percent, the items contribution to the additional costs or the reasons for the increase are to be identified for special review and resolution of any potential funding problem. All items in the project that exceed the general construction standards authorized for Federal support, as outlined in NGR 415- 10, will be identified and listed as bid alternates to supported with other than Federal funds. The AE shall present proposals to the Owner to reduce the budget while staying within the project requirements. The AE will design to the Construction Budget and the designed items will be such that they can be bid as alternates.

e. Architectural Narrative / Interior Space Associations - including Room Number, Title, Function, And Special Requirements. Write a separate paragraph to describe each room in the facility. Include room number and title for ease of coordination with the definitive floor plan. Room titles shall reflect the room’s function. Special ceiling and floor heights; fenestration; door sizes; wall and roof treatments; sound attenuation and security requirements

f. Number of Occupants- 31 daily, 468 weekends.

g. Hours of Operation – 7:45 a.m.-4:30 p.m. M-F.

h. Architectural Treatments (Interior)

i. Structural Narrative - Include description of structural system, Special floor loadings, wall thickness

j. Mechanical Narrative - List requirements for heating, ventilating, air conditioning, design temperature and humidity; compressed air; neutralizers, process tanks, dust collectors, hazardous wastes.

k. Electrical Narrative - Include special receptacles or power sources, 28vDC, 240 v, Special lighting; grounding;

lighting protection; security alarms, standby power.

l. Audio Visual and Telecommunications Narrative – Include Voice, Data, image communication, intercom, etc.

m. Plumbing Narrative – include description of lavatories, urinals, sinks; showers, water closets; hoods/fans; eye wash/showers; floor drains; oil interceptors

n. Fire Protection Narrative Fire alarm systems; manual and/or automatic detection; suppression; automatic closing doors; and fire safety plan.

o. 20 Year Roof Warranty that includes UFC Requirements (specifications)

p. Water Head Pressure and Flow Test Results

q. Floor Plans - Architectural (Include dimensions, FF&E, 1390/91 functional space room names, net

Square-footages)

r. Structural Plans

s. Floor Plans with Building Systems and Interior Utility Plans

t. Architectural Sections with Structural & Elevations

u. Specifications (Develop outline with enough information to convey intent. Include in Complete SOW, ABIs and allowances )

v. DESIGN REFERENCES WITH DATES (Pams, Regs, Ufcs, Codes, Publications, Etc.)

w. Design Data, Analysis And Calculations

x. LEED Statement – The addition will be designed to meet LEED Silver certification. DMVA will not be applying for LEED certification. The LEED statement included in the submission will outline the sustainability measures incorporated into the project.

y. LEED Check List – typical LEED checklist listing the possible point categories and points obtained through the design to demonstrate that the addition would be certifiable to LEED Silver

z. Architect / Engineer stamped drawings & specifications

TAB B:

Tab B provides a description of the project site. It contains information on all exterior work items needed to provide a complete and usable facility.

a. Civil narrative (site analysis)

b. Architectural treatments (exterior)

c. Boundary/topo survey

d. Geotech report

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e. Declaration of soil bearing capacity (see attachment)

f. Declaration of uniformity of area soils condition (<2,000psf soil bearing) (see attachment)

g. Hazmat material issues / abatement (update as required)

h. Utilities existing and proposed: locations, capacities and lengths of new utilities

i. Vicinity sketch / location map

j. Site plan with primary and supporting facilities labeled (include facility quantities - sf, lf,etc.)

TAB C:

Lists the design criteria used by the A-E to develop the project.

a. Primary Facility Space Analysis Comparison of Programmed from 1390/1391 vs Designed.

b. Supporting Facility Space Analysis Comparison of Programmed from 1390/1391 vs Designed.

c. Compliance with Arms Vault Construction and ESS Infrastructure

d. Landscape and ATFP Site Plan

e. Cybersecurity of Facility related control systems

i. Completed Design specifications

Provided by DMVA-CFMO for inclusion in submittal packages

TAB D:

Documents the CFMO’s coordination with other State staff and the NGB facility proponent on the conceptual plan.

Provided by DMVA-CFMO for inclusion in submittal packages

Standards include:

Design Standards

a. Design Guide, DG 415-1, Army National Guard Readiness Cemter Design Guide

b. Design Guide, DG 415-5, General Facilities Information

c. MIARNG Reg 190-11 & AR190-11 Physical security

d. Unified Criteria UFC4-010-01 DoD Minimum Antiterrorism Standards

e. National Guard Regulations (NGR) NGR 415-5

f. National Guard Pamphlets (NG Pam) NG Pam 415-5, NG Pam 415-12

g. Unified Facilities Criteria (UFC) UFC 1-200-01, UFC 1-200-02, UFC 3-110-03, UFC 3-600-01, UFC

4-010-01, UFC 4-010-06, UFC 4-020-01

h. Unified Facilities Guide Specifications (UFGS) UFGS 25 05 11

i. Federal Specifications & Qualified Product Lists Federal Specification AA-D-600D, Federal

Specification FF-L-2937, QPL-AA-D-600, QPL-FF-L-2937

j. ARNG / NGB Design Standards & Programs: ARNG CIDS MILCON Typical Designs, ARNG CIDS

Typical Design, State ESS Criteria, NGB Environmental Approval Memo, NGB Real Estate Approval Memo, NGB G9 AT/ESS Security Engineering Review Memo

k. Program & Policy Documents Policy Guidance for Programming Army National Guard Military Construction Projects (28AUG24)

l. Cybersecurity Standards UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, State G6 Cybersecurity CIA Rating Requirements, Design Specification 25 05 11 (Cybersecurity-linked)

SECTION E

DOCUMENTS (10%) This will consist of floor plans, site plans, and estimate

a. This phase has already been started and information will be provided to the A & E firm upon award along with the

IDA packet outlining the programmatic requirements of the project. This phase is critical, because all parties need to agree on the requirements of the criteria and the technical application of designs with respect to energy efficiency, sustainability, and force protection. This phase will consist of an initial design charette building on the preliminary plans and will lead to the 10% document submission to DMVA for review including updated floor plans, site plans, and an estimate.

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SECTION F

CONCEPTUAL DOCUMENTS (30%)

This will consist of Preliminary Documents that will have tabs A-D complete, site survey complete, geotech complete, DD1390/1391 validation, cost estimate, floor plans, site plan, utility narrative, structural narrative, mechanical narrative, electrical narrative, AT/FP compliance narrative, sustainability narrative, and supporting calculations. This submittal shall include documents that communicate in narrative and drawing format previous review comments.

60% Submittal-2 paper copies of all documents and an electronic set to DMVA-CFMO for MILCON submission

DMVA approval and guidance should be obtained prior to incurring any expenses for the preparation of Conceptual Documents (30%).

The design will establish all basic features, materials, construction methods, facility systems, and related costs of the facility. This is a requirement for all MILCON projects.

The purpose of the conceptual design is to ensure early coordination at both the Federal and State levels and to clarify project requirements, criteria, and utility services. Any changes required due to exceeding criteria, scope or costs identified at this level of design are still the responsibility of the AE to correct without additional compensation.

The concept design documents should be brief and schematic in nature with enough data to describe the project covering each engineering discipline in a narrative form on 8 ½”x 11” paper. The submitted project design must be supported by the previously approved DD Forms 1390/1391.

The submitted data should be the design narrative, design references with dates, site location, utilities, environmental data (including the environmental baseline study), geotechnical properties, architectural floor plan, and structural, mechanical, fire protection, and electrical requirements. The concept design submittal must be supported with a cost estimate and life cycle cost analysis.

The recommended format for the submittal consists of a cover sheet and four tabs. DMVA CFMO shall prepare

Tabs C and D and provide them to the A-E for inclusion in the final package.

(1) Tab A provides a description of the proposed facilities. It contains both a general overview of the work to be performed at each facility and a detailed engineering and equipment description of each room in each facility.

(a) Project Title. Use the same title used on the approved DD Forms 1390/1391. Provide a brief overview of the functions to be performed once the project is completed.

(b) Scope. Expand on the scope in the approved DD Forms 1390/1391.

(c) Maximum Construction Cost and Project Cost Estimate. This should be the figure in the approved DD Forms 1390/1391, unless the State elects to submit revised forms.

(d) Floor plans. Attach simple floor plans with room numbers, room titles, dimensions, and approximate room areas. The spatial relationships between functions is the most important aspect of this floor plan, and it should reflect the input of all facility users. If known include on the same plan or on an additional plan a layout of furniture, equipment, and utilities.

(e) Number of Occupants. Provide the total for weekdays and days of training assemblies.

(f) Hours of Operation. Provide weekday, weekend, and night hours.

(g) Room Number, Title, Function, And Special Requirements. Write a separate paragraph to describe each room in the facility. Include room number and title for ease of coordination with the definitive floor plan Room titles shall reflect the room’s function.

(h) Water head pressure and flow test results.

(i) LEED Statement

(2) Tab B provides a description of the project site. It contains information on all exterior work items needed to provide a complete and usable facility including drawings and narratives.

(a) Vicinity Sketch. A sketch related to the north point and to scale showing the location of an MCNG project in relation to adjacent towns, cities, environmentally sensitive areas, main thoroughfares, highways, and the public street network. If the site is subject to zoning regulations, then the map will specify the classifications for the site and adjacent areas.

(b) Location Map. Prepared related to the north point at a larger scale than the vicinity sketch, it provides information on existing conditions adjacent to the property on which an MCNG project is located. The map identifies all existing major structures in the neighborhood, including names of roads, streets, streams, etc.

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(c) Site Plan. Describe the immediate area of the project site to show the nature and approximate extent of exterior work items. Attach a simple site plan showing labeled buildings, building outline, driveways and other roadways, parking, paved storage areas, fencing, items to be demolished, and existing rough ground contours.

(d) Utility Plan. Describe what is known about each of the existing utilities needed to service the facility.

Attach a simple utility plan showing the facility site plan and the location of all existing and proposed new utilities including water, sanitary sewer, storm sewer, natural gas lines, electricity lines, and fire hydrants.

(e) Architectural Treatment. Describe the architectural treatment and types of construction of surrounding existing facilities. Where compatibility to an existing architectural treatment is desired, recommend compatibility to that style to be used in design of the facility.

(f) Environmental Requirements. Address environmental considerations that may impact on the design of the facility not previously addressed in this tab. Examples include hazardous materials/abatement, water quality, additional volume capability required within the water system, solid waste disposal criteria (Federal, State, and local), sewage disposal method and system capacity, project siting relative to flood plains and wetlands, and design for outside noise level reduction.

(g) Declaration of Soil bearing capacity (see attachment)

(h) Declaration of uniformity of soils condition (see attachment)

(i) Boundary Top Survey

(j) Geotechnical Report

(3) Tab C lists the design criteria used by the A-E to develop the project.

(4) Tab D documents the CFMO’s coordination with other State staff and the NGB facility proponent on the conceptual plan.

SECTION G

FUTURE 60, 90, and 100% MILCON SUBMISSIONS AND NGB 415-5 STANDARDS (THESE SUBMISSIONS

MAY BE INCOPORATED INTO THE PROJECT WITH WRITTEN AUTHORIZATION)

60, 90 and 100% submissions will be for State and MILCON National Guard Bureau review submissions and bidding.

As indicated below, the submittals will include the following items from TABS A, B, C, D; Drawings; Specifications;

and an Estimate as indicated in the MILCON submission checklist. Each submittal will furnish:

60% Submittal-2 paper copies of all documents and an electronic set to DMVA-CFMO for MILCON submission 90% Submittal-2 paper copies of all documents and an electronic set to DMVA-CMFO for MILCON submission 100% Submittal-2 Paper Copies of all documents and an electronic set to DMVA-CFMO for MILCON submission and bidding Bid Documents-2 complete paper sets and an electronic set to DMVA-CFMO.

The electronic copy will be in the same format as the As-Built Record Drawings.

At no additional cost to the Owner and at the appropriate design time, the AE will prepare documents for and meet with State of Michigan Licensing and Regulatory Affairs, Bureau of Construction Codes as required for code compliance review. The AE shall prepare responses to code compliance comments and correct Bid Documents as required.

PRELIMINARY DESIGN REVIEW DOCUMENTS (60%)

This will consist of Preliminary Documents that will have Bid Documents (plans and specifications), Estimate, TAB A, B, C & D and two identical color charts including exterior and interior colors (a colored exterior building profile will be included). This submittal shall include documents that communicate in a narrative or drawing format responses to Conceptual review comments by DMVA/NGB.

DMVA approval of the Preliminary Documents (30%) and guidance should be obtained prior to incurring any expenses for the preparation of Pre-Final Documents (60%).

BID DOCUMENTS

Includes plans and specifications.

a. The purpose of this submission is to ensure that the A&E is developing the project within DMVA criteria and the project approved scope and budget. These documents should expand and amplify the conceptual submittal and incorporate guidance from DMVA and regulations. The intent for these documents is they will be the foundation to build, expand and amplify follow-on submittals. Follow-on submittals will rely on direction and assumptions of this submittal, and lead to 100% Design Documents, which meets DMVA’s intent and are clear, concise and coordinated. Beyond the minimum requirements, the AE shall use his professional judgment in determining

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b. The submission shall contain:

(1) Plans

(2) Specifications

(3) Supporting design data by each architectural/engineering discipline.

(4) Preliminary cost estimate and life cycle cost analysis

a. Plans: These should be submitted with sufficient data that adequately depict the basic design features being proposed for the project.

(1) Cover – At a minimum the following items will be included on this sheet: project name; standard abbreviations & symbols and architectural materials legends; vicinity and location maps; submittal phase and date; and sheet index. The sheet index shall list all sheets to be in the 100% design. The sheet index will have sheets submitted for this submittal in bold text and sheets for future submittals will be in normal text.

(2) Plans to Include the following at a minimum:

(i) A drawing including overall dimensions, room dimensions and functional use of each room. Include individual room names, room numbers, programmed and proposed square footages. In multiple-unit armories, the units’ assigned should further identify storage and administrative space.

(ii) Fenestration (i.e., windows, skylights, clerestories, and other glazed apertures in the facility).

(ii) Building gross area.

(iii) Room finish schedule. The plans shall show substitutes for finishes authorized in the appropriate design guide as alternates.

(iv) Design data and calculation used for the determination of the overall heat transmission coefficient (U) for the exterior wall and roof construction proposed for the facility. If wall construction type varies, then calculation of individual U values will be required.

(v) Structural shall design all supports for roof penetrations and mechanical equipment.

(3) Elevations to show the following:

(i) Elevations to show architectural relationships from at least two points of view and typical wall sections as follows:

(a) Mass relationship wall heights, architectural design treatment, and use of material from at least two points of view that provide the most information on the proposed design.

(c) Typical wall section to show foundations, floor systems, wall construction, window and eaves treatment, ceiling system structural support, and roofing system (including height of clearances from floor to ceiling and or roof structure and any difference in height of floor levels).

(d) Spot elevations at wall sections showing finish floor elevations and outside elevations.

(e) Intersections of any of the following: mechanical, electrical, architectural, civil, or structural.

(f) Roof system, roof structural member penetrations.

(ii) Structural: Special floor loading, vaults, hoist, lifts, wall thickness

(iii) Plumbing: Lavatories, urinal, showers, water closets, eye wash/showers, floor drains, oil interceptors, neutralizers, etc.

(iv) Fire Protection: Fire alarms, manual/automatic indicators, automatic door closing, etc,

(v) Civil: Site Plan showing with Primary and supporting facilities labeled including facility quantities (SF, LF, etc.), Utility Plans indicating existing and proposed: locations, capacities, and lengths of new utilities

(vi) Special features

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(4) Building utility plans that include room numbers and functional use to show by single line schematic diagram:

(a) Heating and ventilation systems with type of energy source, the number, location, and estimate capacity of heating equipment, and the indoor/outdoor design temperature to be used. A single line drawing and initial schedule showing location and types and required power.

(b) A control schedule listing points that will be monitored will be furnished.

(c) Air conditioning or evaporative cooling systems, if authorized, and the indoor/outdoor design temperatures to be used. A single line drawing and initial schedule showing location and types and required.

(d) Electrical illumination systems showing the number and types (schedule) of lighting fixtures proposed, the required lighting intensity, and a reflective ceiling plan showing their positions.

Include the lighting intensity in foot-candles for each area and the locations of electrical, data, telephone and intercom outlets and fixtures.

(e) Plumbing (sewer, storm, water) fixture schedule and location to be used on the plans. A single line drawing and initial schedule showing location and types.

(5) Building utility plans, which include room numbers and functional use to show by single-line schematic diagram:

(a) Heating and ventilating systems with type of energy source; the number, location, and estimated capacity of heating equipment.

(b) Air-conditioning or evaporative cooling systems, if authorized; the number, location, and estimated capacity of cooling equipment.

(c) Electrical illumination systems, showing the number and type (schedule) of lighting fixtures proposed, and the locations of electrical and telephone/data port outlets.

(d) Special features.

b. Specifications: These should be submitted with sufficient data to adequately depict the basic design and standard for features being proposed for the project.

(1) A specification brief is to be prepared outlining the technical sections that are to be included in the Final specifications. Each section should include a brief description of each system or piece of equipment to be used. Any substitutions of items or finishes authorized of items for Federal support will be listed as proposed alternates in the brief. The use of proprietary equipment or materials that would limit the number of bidders or require payment for permits, royalties, etc., are generally not authorized Federal funding support. Any Proposed use item must be specifically identified in the preliminary specifications with reasons and justifications presented in sufficient detail to support the items unique project requirements.

(2) Submittals that are requested within the specification shall be made available by the AE to the Owner upon request throughout the design stages at no additional charge.

(3) The use of proprietary equipment or materials that would limit the number of bidders or require payment for permits, royalties, etc., are generally not authorized Federal funding support. The AE shall specifically identify in the preliminary specifications any proposed use of a proprietary or sole-source item. The AE shall present in sufficient detail reasons and justification to demonstrate that the item uniquely satisfies a project requirement.

c. Supporting design data. The AE shall submit this data for the following disciplines in a clear, readily understandable manner, sufficiently detailed to ensure that all reviewing DMVA staff interpret the project scope as the State intended and the A-E executed.

(1) Civil

(a) Site description, narrative, and analysis, to include geo-technical properties, building layout, and other infrastructure (e.g., roads, access ways, and fences).

(b) Design references, including codes, design guides, and publications.

(c) Site utility systems, including water, sewer, electrical power and telecommunications.

(d) Site survey report.

[e] Hazardous material issues / abatement

(2) Architectural

(a) Architectural design narrative.

(b) Building space layout and functional analysis.

(c) Architectural space calculations.

(d) Life safety code analysis.

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(e) Anti-terrorism/force protection risk and threat analysis.

(f) Architectural Treatment Exterior

(3) Structural

(a) Structural design narrative.

(b) Design references, to include codes and publications.

(c) Preliminary load analysis and calculations.

(4) Mechanical

(a) Mechanical design analysis and narrative.

(b) Design references, to include codes, design guides and publications.

(c) Design data and calculations used for the determination of the overall heat transmission coefficients

(“U”) for the type of exterior wall and roof construction proposed for the facility. (However, this may be included in the architectural division.)

(d) Cooling/heating load calculations.

(e) Heating, ventilation, and air-conditioning system load calculations and a simple, abbreviated life cycle cost analysis (LCCA).

(f) Building ventilation/exhaust requirements, to include indoor air quality calculations.

(g) Fixture units for plumbing systems (hot and cold water and sewer).

(h) Fuel load.

(k) Fire water demand.

(l) Equipment manufacturers’ data.

(m) Costs/Benefits (Life cycle costing) of staying on central power plant vs. creating on site heat generation

(5) Electrical

(a) Electrical system design analysis and narrative.

(b) Design references, to include codes, design guides and publications.

(c) Building lightning protection risk analysis.

(d) Preliminary load calculations/code analysis.

(e) Emergency power generator sizing.

(f) Building illumination calculations.

(g) Building preparation conduits and cable trays.

(h) Coordination with State Director of Information Management (DOIM).

(i) Equipment manufacturers’ data.

(j) Voltage level/phase count availability statement from the electrical utility and proximity to site

(l) Audiovisual and Telecom. Narrative

(6) LEED

(a) LEED Statement

(b) LEED Checklist

h. Prior to or simultaneously with the Preliminary Design submission, the AE shall provide Site Survey Report. This report shall be for the actual location of the project, not for adjacent or similar locations, and include laboratory results that classify, grade, characterize, and determine the strength of the surface land subsoils for supporting building and pavement construction.

(1) The DMVA uses this report to review the suitability of the site for Federal funding support.

(2) The report shall describe the existing conditions and discuss the site investigation. It shall pay special attention given to any features of the site that may either affect its suitability for construction or have a significant impact on project costs.

(3) The report shall include laboratory results that classify, grade, characterize, and determine the strength of the surface land subsoil for supporting building and pavement construction. The soils engineer preparing the site survey report shall sign a Declaration of Soil Bearing Capacity

(4) At minimum the report shall contain:

(a) A description of existing ground surface conditions. It shall address how much and what in the site are wooded, clearings, streams, marshes, rock ledges or outcroppings, and the approximate percent of ground slope.

(b) A layout plan of a sufficient number of soil borings to adequately determine the general subsoil conditions existing at the site in the areas of proposed construction. The plans should indicate the location of the borings in reference to the site boundaries and the ground surface elevation at the borings together with a log of the soil type and ground water levels encountered.

(c) Laboratory test results as necessary, to determine classification, grading, characteristics, and strength of the surface and subsoils as regards support for building and pavement construction.

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(d) A Declaration of Soil Bearing Capacity.

(e) A discussion and summary of the site investigation with special attention given to any features of the site that may either affect its suitability for construction or have a significant impact on project costs.

d. Preliminary Cost Estimate: The AE shall submit an estimate of construction cost based on the proposed design of the project.

(a) The submittal shall break costs down by architectural and engineering discipline and shall separately cost the various building features and outside supporting facilities.

(b) If the preliminary cost estimate for the project exceeds the cost in the approved DD Forms 1390/1391 by more than 5%, the AE shall list the items contributing to the additional cost and shall identify any other factors for the increase.

(c) The AE shall identify any items in the project that exceed the general construction standards authorized Federal support or list them as bid alternates to be supported with other than Federal funds.

(d) Increased scope or costs may be grounds for NGB-ARI to direct a reexamination of the project scope and direction. If agreed upon with DMVA-CFMO, DMVA may submit a revised DD form 1390/1391.

FINAL DESIGN REVIEW DOCUMENTS (90%)

This will consist of Final Documents that will have Bid Documents (plans and specifications), Estimate, TAB A, B, C & D, Bidding & General Specifications, and 2 color charts for the exterior and interior. This submittal shall include documents that communicate in a narrative or drawing format responses to Preliminary Review comments by

DMVA/NGB.

DMVA’s approval and guidance of Pre-Final Documents (60%) should be obtained prior to incurring any expenses for the preparation of Final Design Review Documents (90%).

These documents should…