addendum-1-rfp-doc-2025-21.pdf
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- Solicitation number
- RFP DOC 2025-21
- Issued by
- Cheshire County, New Hampshire
About this file
This addendum to Request for Proposal NHDOC 2025-21, issued by the New Hampshire Department of Corrections, modifies key dates and provides clarifications regarding on-site clinical laboratory and phlebotomy services across multiple correctional facilities. The RFP seeks a vendor to provide comprehensive laboratory testing and phlebotomy services to the state's correctional system. The original proposal due date of July 11, 2025, at 2:00 PM has been extended to Friday, August 1, 2025, at 2:00 PM. The posting date for NHDOC's answers to vendor inquiries was moved from Friday, July 4, 2025, to Thursday, July 10, 2025. The contract will encompass approximately 5,460 total venipunctures annually across all facilities, with phlebotomy services scheduled Monday through Friday according to a specified weekly rotation covering multiple locations including the Secure Handling Unit, Clinical Care Unit, Special Processing Unit, Health Services Center, and Division of Rehabilitative Services facilities. The contract term runs from January 1, 2026, through December 31, 2027, with a potential one additional two-year extension contingent on satisfactory performance and continued funding.
Pricing for laboratory services must comply with the Centers for Medicare & Medicaid Services Laboratory Fee Schedule as of July 2024, with vendors prohibited from exceeding 110% of CMS allowable rates. The RFP utilizes CPT code 36415 for phlebotomy reimbursement assessment. Cost proposals will be evaluated using a comparative scoring methodology where the vendor's price score equals the lowest proposed price divided by the vendor's proposed price, multiplied by the points assigned. The state clarified that vendors may provide separate pricing files with additional information such as vendor test codes and descriptions, provided the format remains consistent with the original submission template. Electronic signatures and initials are acceptable for proposal submissions under New Hampshire Title XXVII, Chapter 294-E:5. The NHDOC currently utilizes TechCare by Naphcare as its Electronic Health Record system, and specimen pickup schedules vary by facility, with pickups occurring between 1:00 PM and 5:00 PM depending on location.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP DOC 2025-21.pdf | ||
| rfp-doc-2025-01-award.pdf | ||
| rfp-doc-2025-21.pdf | ||
| addendum-2-rfp-doc-2025-21.pdf |
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Text version
STA TE OF NEW HAMPSHIRE
DEPARTivlENT OF CORRECTIONS
64 SOUTH STREET
CONCORD, NEW HAMPSHIRE 03301
ADDENDUM #1 TO PROPOSAL INVITATION #/RFP NHDOC 2025-21
THIS DOCUMENT SHALL BE INITIALED BY THE CONTRACT SIGNATORY AND SUBMITTED WITH
THE VENDOR'S BID RESPONSE.
DATE OF RFP OPENING: July 11, 2025 Date of Addendum: July 10, 2025
TIME OF RFP OPENING: 2:00 PM
FOR: ON-SITE CLINICAL LABORATORY AND PHLEBOTOMY SERVICES
Currently Reads: NHDOC Posts Answers to Inquiries: Friday, July 4, 2025 Proposals Due: July 11, 2025 at 2:00PM
Change to Read: NHDOC Posts Answers to Inquiries: Thursday, July 10, 2025 Proposals Due: Friday, August 1, 2025 at 2:00PM
Question 1: Section A, item 1.6 (p. 6); Can NHDOC share what the estimated annual number of total venipunctures are under the contract, across all the locations combined?
Answer 1: Approximately 5,460 for all facilities.
Question 2: Section C, item 2.5 (p. 9); Is a vendor provided copy of the phlebotomy schedule sufficient for the coverage plan?
Answer 2: The current Phlebotomy schedule is:
Mondays: SHU/CCU/SPU/HSC, 0800-1200 (latest) Tuesdays: Division of Rehabilitative Services-Calumet/North End/Transition
Work Center (3 Tuesdays a month) start at 0645. GP/HSC, 0830-1200 (latest)
Wednesdays: R&D/HSC, 0800-1200 (latest) Thursdays: Division of Rehabilitative Services-Shea ( 1 Thursday a month) start at
0645 NHCFW, 0730-1030
Fridays: SHU/GP/HSC, 0800-1200 (latest)
Question 3: Section C, items 2.6-2.7 (p. 9); What Vendor does NHDOC use for their Electronic Health Record (EHR) system?
Answer 3: TechCare by Naphcare
Question 4: Section C, items 2.8-2.9 (p.9); In the event a prospective vendor's response incorporates a line item with a fee greater than 110% of Medicare allowable (perhaps due to cost of testing being greater 110 % of Medicare allowable) how will the proposal submitted by the respondent be vetted by the State Committee reviewing the proposal?
Answer 4: Cost proposals will be scored according to SECTION F: EVALUATION OF PROPOSALS, Line 7. Cost Proposal Review, Page 24 of72 in the RFP.
Vendor's Price Score = (Lowest Proposed Price/Vendor's Price) X Points Assigned
Question 5: Section C, item 3.1 (p. 1 0); What is your current pickup schedule for each NHDOC facility/retrieval site?
Answer 5:
NHSPM
Monday, Tuesday, Wednesday, and Friday- specimen pickup at 1700
NHSPW
Thursday - specimen pickup at 1700
NCF
Wednesday- specimen pickup at 1300
All specimens from Division of Rehabilitative Services are picked up with NHSPM or NHSPW specimens.
Question 6: Section C, item 7.1 (p.11); As the RFP references the need for phlebotomy support at multiple correctional facilities, can you please clarify which of the two CMS codes ( e.g. code 36415 or G04 71) the phlebotomy charges will be tethered to for reimbursement assessment ( e.g. 110% of Medicare allowable of 36415 or 110% of G04 71 )?
Answer 6: We utilize CPT code 36415.
Question 7: Section E, item 1.2.1 (p. 19); If vendor is submitting their proposal electronically via email, will NHDOC accept electronic signatures and initials on all documents?
Answer 7: Under TITLE XXVII, chapter 294-E:5, et al NHDOC is authorized to accept electronic signatures.
Question 8: Exhibit C- Estimated Budget/Method of Payment (p. 49-67); Can Vendors provide a separate pricing file to include additional information such as vendor test code, Vendor test description, Vendor CPT code, etc.?
Answer 8: Yes, but it must be kept in the same format.
Question 9: Exhibit C - Estimated Budget/Method of Payment (p. 49-67); Can NHDOC provide the current Vendor test codes for the Exhibit C test list, or additional information such as complete test description and panel components? The provided CPT codes do not match the Test Description for all tests.
Answer 9: See Addendum #2
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