Addendum_1__RFB2028081001_CEP_Const_260825_8.27.26.pdf

ADDENDUM 1/PAGE 1 OF 10

ADDENDUM 1

FOR

REQUEST FOR BIDS

For

TERMINAL MEP/HVAC RENOVATIONS

CENTRAL ENERGY PLANT CONSTRUCTION

At

MELBOURNE ORLANDO INTERNATIONAL AIRPORT

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August 27, 2026

This addendum is issued as part of the Bidding Documents for the above-described project. The changes incorporated in this addendum shall be considered as a part of the documents and shall supersede, amend, add to, clarify, or subtract from those conditions shown in the original documents. The Bidder shall take care to coordinate modifications herein with all trades and disciplines related to the work. The Bidder shall acknowledge receipt of this addendum in their Bid Package by addendum number and date. Failure to do so may subject Bidder to disqualification.

SENT VIA EMAIL – 15 PAGES TOTAL (including attachments)

________________________________________(NAME OF YOUR COMPANY)

NOTE:

PLEASE SIGN_______________________________AND RETURN THIS FIRST SHEET ONLY VIA

E-MAIL OR FAX to SANDRA ACEVEDO, sacevedo@mlbair.com or (321) 723-1194 Fax

THIS VERIFIES THAT YOU HAVE RECEIVED THE ADDENDUM.

GENERAL

1. THE BID DUE DATE REMAINS THURSDAY, September 17, 2026, at 2:00 PM (EDT).

SPECIFICATIONS

1. See attached Pre-Bid Agenda (2 pages) dated 8/19/26. See revised 3c). The budget for this project is $4,200,000; however, the engineer’s estimate is $5,000,000. Bidders should bid on the full scope of work, and the Airport reserves the right to award in all, partial or none, based on funding availability, including the option to schedule projects in future contingent on budget availability.

2. See attached Pre-Bid Sign-In sheets (Total of 3) from 8/19/26.

DRAWINGS

1. N/A.

mailto:sacevedo@mlbair.com

REQUEST FOR BID for TERMINAL MEP/HVAC RENOVATIONS – CENTRAL ENERGY PLANT CONSTRUCTION at the MELBOURNE ORLANDO INTERNATIONAL AIRPORT

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QUESTIONS AND RESPONSES:

1. CIF-001: On page M-9, it states ALC or Trane as the approved manufacturers for the BAS Controls System. Is Johnson Controls allowed to bid on this project as an approved manufacturer for the BAS Controls System?

RESPONSE: No.

2. CIF-002: Please confirm what kind of work, if any, is expected to be performed as 2nd and 3rd tier shift. Thank you.

RESPONSE: Airport operations must be maintained at all times. Ticket counters currently start operating around 4:00 AM daily. Last flight arrival is normally scheduled for around midnight if the flight is on time. Most work can be performed during normal working hours. It will be up to the prime contractor to determine 2nd and 3rd tier shifts. Since most systems will continue to be operational during construction, switch over to either temporary or permanent systems must be done during non-operational hours.

3. CIF-003: Will a temporary generator be needed?

RESPONSE: No. The current generators on site will be sufficient to operate the airport during emergency situations. It will be up to the Prime Contractor if a generator is needed for construction, temporary trailers or specialty trades.

4. CIF-004: Please confirm if the two existing chillers scheduled for demolition are to be relocated and reused as temporary chiller units.

RESPONSE: Of the two chillers within the current chiller yard, only one is operational and will be relocated for temporary use. The pumps within the chiller yard for the operational chiller will also need to be relocated for temporary use. The existing portable chiller will remain, which includes internal pumps to operate. This chiller may need to be relocated based on the Prime Contractor’s site utilization.

5. CIF-005: Please confirm whether connections are to be provided for a potential third temporary chiller unit.

RESPONSE: One of the existing chillers within the current chiller yard will be relocated for temporary use. The other existing chiller is NOT operational and can be demolished. The current temporary chiller will continue in operation. Therefore, only two (2) chillers will be required for “temporary” use during the construction period. For the permanent new chillers, two (2) will be provided at this time with provisions for a third chiller to be added in the future.

6. CIF-006: Please confirm whether chiller lines are to be provided for future equipment.

RESPONSE: Chiller lines for the future chiller are not included as part of this project. Only the valves required to add the future chiller lines are included in this project.

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ADDENDUM 1/PAGE 3 OF 10

ADDITIONAL INFORMATION

Please note that bid submission processes, terms and conditions are hereby added to the full Invitation to Bid documents as attached in Addendum 1.

1. EXAMINATION BY BIDDERS

All Bidders must examine the specifications, schedules, special instructions, and these general requirements prior to submitting a bid. Failure to examine this ITB in its entirety is at the Bidder’s own risk.

2. EXCEPTIONS

Any deviations to these instructions or specifications must be requested during the Question and Answers period for consideration. Approved deviations or alternatives will be published via addenda. Failure to note said exemptions shall be interpreted to convey that Bidder shall propose to perform in the manner described and/or specified. The Authority reserves the right to accept or reject any expectations based on the best interest of the Authority.

3. DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

Bidder must certify that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from transactions with any federal department or agency. Bidders are subject to the provisions of Section 287.133, Florida Statutes, whereby the State maintains a convicted vendor listing that excludes those suppliers from bid and proposal submittal for a period of thirty-six (36) months as required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR, for prospective participants in covered transactions, as defined in the applicable CFR§215.13.

4. FIRM PRICES

Unit prices for all items bid must be firm on bid opening date and continue to remain firm for the duration of the contract term. Respondents must make allowances for any and all peripheral costs associated with the performance of the Contract; these allowances must be reflected in the unit prices bid. Bids having statements subject to unlimited price increase and/or addressing unknown charges above and beyond the unit prices bid to the Melbourne Airport Authority will not be considered and shall be deemed non-responsive. Bids submitted on the basis of prices in effect at time of shipment, or with the potential of added costs based on market fluctuations and/or trends shall not be considered and shall be deemed non-responsive.

5. BID BONDS

When a bid bond is required, each bid shall be accompanied by a surety company certified Bid Bond or Cashier’s Check made payable to:

Melbourne Airport Authority One Air Terminal Parkway, Suite 220 Melbourne, Florida 32901 USA

ITB # 2026-0810

Depending on the requirements, the amount of surety shall not be less than the percentage or amount as outlined for the requirement per the ITB requirements (if applicable). Said

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amount is to be forfeited to the Authority should the Bidder, to whom the contract is awarded, fail to enter into the contract in accordance with the ITB.

The Authority will return all bonds or deposits to unsuccessful Bidders after the contract has been awarded.

6. PERFORMANCE BONDS (NOT REQUIRED)

If required by the specifications, the successful Bidder must post a performance bond in the amount required prior to award of contract. The bid bond or deposit may be returned to the successful Bidder upon the posting of the performance bond.

When a Performance Bond is required, the awarded Bidder shall agree to furnish the Authority with a Performance Bond in the amount equal to one hundred percent (100%) of the total amount of the award for the initial period.

The Performance Bond shall be made payable to the Authority, executed by one or more surety companies authorized to do business in the State of Florida.

The Performance Bond shall be conditioned upon the awarded Bidder’s full performance of the service, in accordance with the plans, specifications, terms and conditions of the award by the Authority’s Board.

In the event the contract is renewed, a new Performance Bond, if applicable, shall be requested for one hundred percent (100%) of the total amount of the ITB for the renewal period.

7. WARRANTY

Bidder warranties that services rendered under this contract shall be performed with the degree of skill, care and judgement customarily accepted sound quality practices and procedures.

If service fails to meet the aforementioned criteria and/or is deemed to be inadequate in the judgement of the Authority, awarded Bidder shall re-perform the service or portion of the service that is unsatisfactory.

Awarded Bidder shall be liable for all costs and expenses incurred in the performance or corrective work and services, including travel, per diem, etc.

8. EXEMPTION FROM TAXES

The purchase of equipment, materials, and/or services by the Authority is exempt from the payment of excise, transportation, and sales tax imposed by the federal, state and/or other city governments. Such taxes must not be included in the bid prices. Upon request, applicable federal excise exemption certificates will be furnished. In the case of leases, where tangible taxes are required, the Authority will pay those taxes.

9. ATTORNEY’S FEES

The parties agree that in the event of a dispute, each party will bear its own costs of litigation and attorney’s fees.

10. REQUIRED INSURANCE COVERAGE

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The awarded Bidder shall, at the awarded Bidder’s sole expense, procure, maintain and keep in force for the duration of the contract insurance conforming to the requirements in this ITB. If delivering on site, the awarded Bidder shall furnish the Authority with a Certificate of Insurance (COI) for the following (note the limits are general minimums some coverage may require higher limits for industry standards):

COMPREHENSIVE GENERAL LIABILITY: Two Million Dollars ($2,000,000) combined single limit per occurrence including, but not limited to, broad form property damage, personal injury, contractual, independent contractors, underground explosion and collapse hazard, and premises/operations.

The policy must provide coverage for bodily injury, property damage, liability arising from premises and operations, independent contractors, products-completed operations, liability assumed under an insured contract (including tort liability of another assumed in an agreement) and hangar keeper’s liability. The Bidder shall require its vendors, vendees and subcontractors, to maintain a similar commercial general liability insurance policy with the same coverages for bodily injury and property damage, and that names the Authority as an additional insured.

AUTO LIABILITY: Two Million Dollars ($2,000,000) combined single limit per accident for any auto, hired autos, and non-owned autos for bodily injury and property damage.

WORKERS’ COMPENSATION AND EMPLOYEE LIABILITY: As required by the statutes of the State of Florida.

Employer’s Liability

- $ 1,000,000 bodily injury by accident for each person

- $ 1,000,000 bodily injury by disease for each person

- $ 1,000,000 bodily injury by disease, policy limit

FIRE INSURANCE: The Bidder shall obtain and maintain at all times during the Term of the Agreement a fire insurance policy with coverage in the amount of at least One Million Dollars ($1,000,000) annually. The fire insurance policy shall name the Authority as an additional insureds.

UMBRELLA LIABILITY: Two Million Dollars ($2,000,000) excess policy per occurrence combined limit for bodily injury and property damage that follows form and applies in excess of the primary liability coverages required hereinabove.

The insurance companies shall have an A.M. Best's rating and financial size of at least A-, unless otherwise authorized by the review of the Airport Authority, and shall be licensed, admitted, and authorized to do business in the State of Florida.

The Bidder shall waive all rights of subrogation against Authority, its respective officers, elected, or appointed officials and employees for the recovery of damages to the extent that these damages are covered by any of the insurance policies required by this Agreement.

Certificates of insurance coverage, additional insured endorsements, waiver of subrogation endorsements and notice of cancellation or termination endorsements must be provided to the Airport's Procurement Manager.

Required insurance coverage shall be primary insurance and any insurance or self-

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insurance maintained by the Melbourne Orlando International Airport shall be excess of and non-contributory with vendors insurance.

The required COI must be signed by a person authorized to bind coverage on the behalf of the awarded Bidder. The COI must name the Authority as the Certificate Holder as follows:

Melbourne Airport Authority One Air Terminal Parkway, Suite 220 Melbourne, Florida 32901

The required insurance shall be in effect prior to any services rendered from the awarded Bidder by the Authority and shall continue in force as appropriate until completion of the contract term.

11. AWARD OF CONTRACT

The Authority reserves the right to waive any minor informalities or irregularities in bids and/or agreements in its best interest.

The Authority reserves the right to award an agreement on the basis of individual scope of service elements, groups of elements or all elements to a single Bidder, or combination of Bidders, or none. Taking into consideration the specified evaluation criteria, the Authority will select the Bidder whose bid is most advantageous to the Authority.

Any additional contract/agreement documents conjoined as part of this ITB for final award consideration are subject to approval by The Authority’s legal counsel and may require approval of the Authority’s Board prior to execution.

Unless specifically stated herein, if any conflicts or inconsistencies exist between terms set forth in this ITB, the awarded Bidder’s bid, and any additional contract/agreement submitted by the awarded Bidder, the language in this ITB document shall take precedence.

Bid awards are subject to the Conflict of Interest provisions of Chapter 112, Florida Statutes.

12. LICENSE AND CERTIFICATION

Bidder must be licensed or incorporated to do business in the State of Florida.

Bidder shall possess all applicable license and/or certifications to perform type of service as described in this ITB.

13. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT (EEO)

Bidders must ensure that employees and applicants for employment are not discriminated against for reasons of race, color, age, religion, sex, national origin, or handicapped status. Minority and female-owned businesses are encouraged to participate. The Authority is an Equal Opportunity/Veterans’ Preference employer.

14. DISAVANTAGED BUSINESS ENTERPRISES (DBE)

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Disadvantaged Business Enterprises (DBEs) are encouraged to respond to this solicitation.

The goal is to provide a good faith effort for DBE participation.

15. AMERICANS WITH DISABILITIES ACT (ADA)

Bidders are to be knowledgeable and comply with the requirements of the ADA.

16. COMPLIANCE WITH APPLICABLE LAW

Federal, state, county, and local laws, ordinances, rules, and regulations that in any manner affect the item(s) covered herein apply. Lack of knowledge by Bidder shall in no way be cause for relief from responsibility.

17. LIABILITY

The awarded Bidder shall hold and save the City of Melbourne Airport Authority, its officers, agents, and employees harmless from liability of any kind in the performance of or fulfilling the requirements of a purchase order that may result from the proposal.

18. BID AWARD

The contract may be awarded either to the lowest responsive, responsible bidder. In determining these factors the Authority may consider:

a. The purchase price;

b. The reputation of the bidder and of the bidder’s goods or services;

c. The quality of the bidder’s goods or services;

d. The extent to which the goods or services meet the Authority’s needs;

e. The bidder’s past relationship with the Authority;

f. The total long-term cost to the Authority to acquire goods or services; and

g. Any relevant criteria specifically listed in the Invitation to Bid.

19. BID/PROPOSAL TIE

In the event of a tie score, award preference shall be given in the following order:

Bidder has a drug free workplace program in conformance with Florida Statute Chapter 287.087

Local Bidder’s office is located within the incorporated limits of the City of Melbourne.

Bidder’s business office is located within Brevard County.

The Authority determines in its sole discretion that it is no longer economically viable and/or advantageous to proceed with procurement of the services as described on this

ITB

20. REJECTION OF BIDS/PROPOSALS

The Authority reserves the right to reject any and all bids received, or any part thereof. Bids may be rejected for any of, but not limited to, the following causes:

ITB lacks signature by an authorized representative of the Bidder Evidence of collusion among Bidders exist

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Evidence submitted by Bidder leads the Authority to believe that the Bidder will be unable to carry out the obligations of the agreement and complete the work described.

The Authority investigation determined that Bidder is not qualified to meet the obligations of the agreement and complete the work described.

Cost of service exceeds budgetary constraint.

21. PROPOSAL NEGOTIATIONS

The Authority may attempt to negotiate with the Bidder recommended for award prior to award by the Authority’s Board.

If the Authority is unable to negotiate a satisfactory contract with the recommended Bidder, the Authority shall, formally and in writing, end negotiations with that Bidder and proceed to negotiate with the next Bidder in the order of the selection ranking until a successful contract agreement is reached or negotiations with all ranked Bidders end.

At its sole discretion, the Authority reserves the right to award an agreement without negotiation based upon written bids.

The Authority reserves the right to accept any bid, which it deems most favorable to the Authority and to reject any or all bids or any portion of any bid submitted, which is not in the Authority’s best interest.

22. FORCE MAJEURE

Neither party shall be liable for failure or delay in performance under any agreement anticipated by this order in whole or in part to an act of God, strike, lockout or other labor dispute, civil commotion, sabotage, fire, flood, explosion, acts of any government, unforeseen shortages or unavailability of fuel, power, transportation, raw materials or supplies, inability to obtain or delay in obtaining governmental approvals, permits, licenses or allocations, and any other causes which are not within such party’s reasonable control, whether or not the kind is specifically enumerated above. During any period of Bidder’s inability to perform, the Authority may acquire from others said goods or services without incurring liability to Bidder.

23. BIDDER PROTEST

Any actual or prospective bidder or Bidder, aggrieved in connection with a solicitation or award of a bid or contract may protest to the Director of Finance and Administration in accordance with established procedures in the Authority’s Purchasing Manual.

Right to Protest Any actual or prospective bidder or proposer, aggrieved in connection with a solicitation or award of a bid or contract may protest to the Purchasing Manager in accordance with established procedures in the Purchasing Manual.

Remedy The Procurement Manager is authorized to settle any protest regarding the solicitation or award of an Authority contract, any claim arising out of the performance of an Authority contract prior to an appeal to the Executive Director or their designee or MAA Board, or the commencement of an action in a court of competent jurisdiction.

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Stay of Procurement In the event of a timely and properly filed protest, the Procurement Manager shall not proceed further with award until all administrative remedies have been exhausted, or until the Executive Director or their designee or MAA Board, as appropriate, makes a determination on the record that the award of a contract is necessary to protect substantial interests of the Authority.

A. Definitions

Interested Party:

A party that is an actual or prospective bidder or proposer; whose direct economic interest would be affected by the award or failure to award the third-party contract at issue. Note:

A subcontractor does not qualify as an “interested party”.

Protest:

A formal declaration of disapproval or objection issued by a concerned person, group, or organization that arises following the procurement process, during the period of intended award. A protest is a potential bidder’s or contractor’s request for remedy for correcting a perceived wrong in the procurement process.

Protestor:

A person, group, or organization that files a formal declaration of disapproval or objection.

A protestor must qualify as an “interested party”.

B. Protest Definition

A protest is defined as meeting the criteria a written complaint, following published intended award and is received after receipt of bids or proposals, but prior to award of a contract.

C. Protest of Award Recommendation Procedures and Protest Period (After Bid Opening/Proposal Evaluation) Any protest after the bid opening/proposal evaluation, including challenges to actions of any evaluation of selection committee, shall be submitted in writing to the Procurement Manager or designee.

This written notice of intent to submit a protest must be received by the Procurement Manager or designee no later than 4:00 pm, EST, on the third business day (excluding weekends and holidays) following the day of the protestor’s receipt of the Authority’s notice of award recommendation. This timeframe is referred to as the Protest Period.

The Notice of Intent to File a protest document shall state all grounds claimed for the protest and clearly indicate, in their document, that they are filing a formal written protest.

This shall include the following:

a. Authority bid/proposal identification number and title;

b. Name and address of the affected party and the title or position of the person submitting the protest;

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c. A statement of all claimed disputed issues of material fact. If there are no disputed facts, the formal protest must so indicate;

d. A concise statement of the facts alleged and the rules, regulations, statutes, or constitutional provisions which entitle the affected party to relief;

e. All information, documents, other materials, calculations, and any statutory or case law authority in support of the grounds for the protest;

f. A statement indicating the relief sought by the affected protesting party;

g. Any other relevant information the affected party deems material to the protest. “

NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO THAT VARY FROM

THE ABOVE SHALL HAVE PRECEDENCE.

END OF ADDENDUM #1

Issued by

Melbourne Airport Authority

One Air Terminal Parkway, Suite 220, Melbourne, FL 32901 USA 321.723.6227 www.mlbair.com K:\CAPITAL PROJECTS\Airport Projects\Terminal Upgrades - MEP Renovation, proj 50025\01 SOLICITATION\01.5 Construction\Phase 2 CEP Const\Bid Docs\260819 Pre Bid Agenda - CEP Const.docx

PRE-BID MEETING – MANDATORY Wednesday, 19 August 2026 @ 11:00AM

PROJECT……. Terminal MEP/HVAC Renovations – Central Energy Plant Construction

RFB 20260810-01

MAA Project No. 50025

LOCATION: Melbourne Airport Authority Board Room

AGENDA

1) Introductions

a) Sign in sheet - please sign in

b) Melbourne Airport Authority

c) Others

2) Proposals due Thursday, September 17, 2026 @ 2:00 PM - EDT.

a) Turn in proposals to the receptionist on the second floor at the Executive offices.

b) Fax or emails bids are not allowed.

c) DO NOT turn in proposals to anyone on the ground level.

d) This is a public bid opening. Bids will be opened and read aloud.

e) Verify that you have all the required attachments included with your bid.

i) Bid Bond

ii) Proof of Agent’s Authority

iii) Non-Collusion (00 45 19)

iv) Tax Delinquency Felony Convictions (00 45 51)

v) Public Entity Crimes (00 45 53)

vi) Debarment (00 45 56)

vii) Conflict of Interest (00 45 59)

viii) Certificate of Current Capacity (00 45 63)

ix) Work Opportunity Tax Credit WTW (00 45 73)

x) E-Verify Certificate (00 45 83)

xi) Buy American Certification (00 62 33)

xii) Copy of Bidder’s Contractor License

xiii) List of Subcontractors and Suppliers

xiv) Additional Principals not listed in Section I

f) Only the bid bond will be verified at the time of the bid opening.

g) If proposals are not typed, make sure they are legibly written.

3) Review RFB

a) Pre-Bid is mandatory; additional site visit may be requested.

i) Site visits must be arranged a minimum of 24 hours in advance. Escorts required.

ii) Additional site visits between Thursday, August 20, 2026, to Thursday, September 3, 2026.

iii) Site visits will only be on Tuesdays, or Thursdays between 9:00 AM and 2:00 PM.

b) Proposal package available through the Executive Assistant – Sandra Acevedo, DemandStar and VendorLink.

c) Project budget is $4,000,000. $4,200,000.

d) Bid Bond required. Use what is in package or Standard AIA form acceptable.

e) READ the entire Package. No changes allowed.

f) READ the Contract. Modified A101-2017 Standard Form of Agreement with a Stipulated Sum.

g) A Public Construction Bond (Payment and Performance) is required upon award.

h) Project will start on or around November 16, 2026.

i) Project Completion (Substantial) is 52 weeks after NOTICE TO PROCEED.

PRE-BID MEETING

Terminal MEP/HVAC Renovations – Central Energy Plant Construction Wednesday, 19 August 2026

i) On or around November 2027.

ii) Date is also dependent on delivery of Owner furnished equipment.

j) Liquidated damages are $1,000 per day.

k) Addenda – Issue date to be determined as required. All will be sent via e-mail.

i) First Addendum to be issued NLT Tuesday.

l) Last addendum to be issued no later than COB Friday, September 11, 2026.

4) Proposal Questions

a) Use Contractor Inquiry Form in package.

b) Only one question per form.

c) All questions must be in writing.

d) All questions are to be directed to Sandra Acevedo.

e) Questions can be e-mailed (preferred) or faxed.

f) All questions must be submitted by COB Thursday, September 10, 2026.

g) Questions submitted within the specified time frame will be answered in an Addendum.

h) Do not call Airport Staff or Board Members.

5) General Information

a) This project is Federally funded and Davis-Bacon rates apply.

i) Current wages rates can be found at www.SAM.gov.

ii) Davis-Bacon Act WD#: FL20260196 – Brevard Building NOT Brevard Heavy.

iii) Latest published date: May 18, 2026.

b) Badging WILL be required. There will be no costs for badging. Badging requirements can be found on the airport’s website: www.mlbair.com

c) City of Melbourne will be issuing the Building Permit. Bids should NOT include the cost of permits.

i) Permit costs will be a direct pass-through and paid by the Airport to the City.

d) Drawings are being submitted now for permit.

e) The selected contractor will be responsible for obtaining the permit.

f) Contractor is responsible for overall job safety and MOT requirements.

g) Owner Direct Purchase orders will be required for all major purchases.

h) Project will be confirmed at the September 23, 2026 Board Meeting. Selected firm is welcome to attend. Meeting starts at 8:30 AM.

i) Other construction projects will be on-going during this project.

i) In-Line Baggage Handling Facility.

ii) Fire Sprinklers.

iii) Main Terminal Finishes upgrades.

iv) Atrium Skylight Replacement.

6) Questions & Answers

7) Site Visit http://www.sam.gov/ http://www.mlbair.com/