Addendum #1 - REVISED Schedule of Events.pdf
PDF 124 KB Posted
- Solicitation number
- RFP-14612
- Issued by
- Leon County, Florida
About this file
This is Addendum #1 to the Statewide Guardian ad Litem RFP 202526-01, issued by the Florida Statewide Guardian ad Litem Office (SGAL), which revises the schedule of events for a Client Case Management System (CCMS) procurement. The RFP solicits proposals for comprehensive software and implementation services to replace the current Optima case file system, supporting case file management, volunteer record management, document creation and storage, reporting, and research capabilities. A non-mandatory pre-proposal vendor conference was held on Tuesday, January 6, 2026, at 11 am EST. The deadline for vendors to submit questions is Monday, January 12, 2026, at 5 pm EST. Answers to vendor questions will be posted in two phases: Addendum #2 addressing solicitation document, process, operational, and IT questions during the week of January 19, 2026, and Addendum #3 addressing technical questions during the week of January 30, 2026. The revised final proposal submission deadline is Friday, February 20, 2026, at 4 pm EST. Proposals will be opened on Monday, February 23, 2026, at 9 am EST. Shortlist vendors will be notified during the week of March 16, 2026, with vendor demonstrations scheduled for the week of March 26, 2026. Notice of determination will be posted on April 2, 2026. All submission requirements from Section 4 of the RFP solicitation document remain unchanged.
The addendum emphasizes that the revision to the final submission deadline and subsequent dates was implemented to provide all proposers a fair and reasonable opportunity to review questions and answers due to the volume and complexity of inquiries. The schedule adjustments ensure adequate time for SGAL to provide comprehensive responses to both general and technical questions before the final proposal submission deadline. All other due dates following the final proposal submission have been adjusted accordingly to reflect the change in the final submission deadline. Proposers must refer to the original RFP solicitation document to ensure compliance with all format and submission requirements outlined in Section 4.
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Text version
Statewide Guardian ad Litem
RFP 202526-01
Addendum #1
Schedule of Events
Revised 1-16-26 Posted and distributed 1-16-26
Event Estimated Date
RFP Published December 15, 2025
Pre-Proposal Vendor Conference Tuesday, January 6, 2026, at 11 am EST
Deadline for Questions from Vendors Monday, January 12, 2026, at 5 pm EST
Answers to Vendor Questions Posted Week of January 19, 2026*
Answers to Vendor Questions Posted Week of January 30, 2026*
Deadline for Proposal Submissions February 20, 2026, at 4pm EST
Proposals Opened Monday, February 23, 2026, at 9am EST
Shortlist Vendors Notified Week of March 16, 2026
Vendor Demonstrations Week of March 26, 2026
Notice of Determination Posted April 2, 2026
Due to the volume and complexity of some questions, the SGAL Office will post two Question and Answer addendums for this RFP. The first addendum will include answers to all solicitation document/process, operational and IT questions that the office can answer by the previously stated deadline. This first Q&A Addendum, which will be referred to as Addendum #2, will be posted on the Florida Vendor Information Portal and the Florida Guardian ad Litem website the week of January 19, 2026. Questions not included in Addendum #2 are more technical in nature so SGAL will require more time to answer these questions. The Q&A addendum for these technical questions, which will be referred to as Addendum #3, will be posted on both the Florida Vendor Information Portal and the SGAL website during the week of January 30, 2026.
To provide all interested Proposers a fair and reasonable opportunity to review the questions and answers, the final submission deadline for this RFP and all subsequent deadlines have been adjusted. Items highlighted in yellow in the revised schedule
THE REVISED FINAL SUBMISSION DEADLINE FOR
SGAL RFP 202526-01
FRIDAY, FEBRUARY 20, 2026 AT 4 PM
ALL OTHER DUE DATES ON THE ORIGINAL SCHEDULE, FOLLOWING THE FINAL
PROPOSAL SUBMISSON DATE, HAVE ALSO BEEN ADJUSTED TO REFLECT THE
CHANGE IN THE FINAL SUBMISSION DUE DATE.
ALL SUBMISSION REQUIREMENTS FROM SECTION 4 OF THE RFP - CCMS
SOLICITATION DOCUMENT REMAIN UNCHANGED. PLEASE REFER TO THE RFP
SOLICITATION DOCUMENT TO ENSURE PROPOSALS ARE RESPONSIVE TO THE
FORMAT AND SUBMISSION REQUIREMENTS DISCUSSED IN THE DOCUMENT.
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