Addendum #1 - REVISED Schedule of Events.docx

This is an Addendum #1 document revising the Schedule of Events for the Statewide Guardian ad Litem (SGAL) RFP 202526-01 issued by the Florida Statewide Guardian ad Litem Office. The addendum announces significant timeline adjustments to the procurement process for a Client Case Management System (CCMS) software and implementation services. The RFP was originally published December 15, 2025, with a non-mandatory Pre-Proposal Vendor Conference scheduled for Tuesday, January 6, 2026, at 11:00 AM EST. The deadline for vendors to submit questions is Monday, January 12, 2026, at 5:00 PM EST. Due to the volume and complexity of questions received, the Office will issue two separate Question and Answer addendums: Addendum #2 (posted the week of January 19, 2026) will address solicitation document, process, operational, and IT questions, while Addendum #3 (posted the week of January 30, 2026) will address more technical questions requiring additional analysis time. The revised final proposal submission deadline is Friday, February 20, 2026, at 4:00 PM EST. Subsequent deadlines have been adjusted accordingly, with shortlist vendor notifications occurring the week of March 16, 2026, vendor demonstrations scheduled for the week of March 26, 2026, and the Notice of Determination posted April 2, 2026. The contract term includes full implementation and deployment by June 30, 2027.

All submission requirements from Section 4 of the RFP Solicitation Document remain unchanged, with proposals required to comply with the original format and submission specifications. The procurement is open to all vendors located within the United States, with no specific set-aside designations. Vendors must demonstrate financial stability through investment-grade ratings, financial statements, or CFO attestation letters and are encouraged to declare diversity status under Florida Business Enterprise, Small Business Enterprise, Veteran Business Enterprise, or Minority Business Enterprise designations. IT security requirements mandate current SOC 2 Type 2 reports or ISO 27001 certifications, with alternatives including completion of a comprehensive IT Security Questionnaire. The Office anticipates serving approximately 30,095 children with a total general revenue budget of $65,917,126, supporting flexible deployment models including on-premise, vendor-hosted, or Software as a Service (SaaS) options. Full funding for one-time and recurring annual software and professional services costs is anticipated, with final budgets to be determined through contract negotiations.