Addendum 1 _ ITB_ 26_03_011 Bridge Repairs.pdf

Oconee County Board of Commissioners

Addendum 1

DATE: April 3, 2026

TO: All Prospective Bidders

FROM: Procurement Officer

RE: ITB# 26-03-011 Bridge Repairs

The following changes are to be incorporated into the solicitation documents dated March 19, 2026. All those receiving this addendum should modify their documents to show the below described changes.

Pre-Bid Meeting Minutes & Sign-In Roster

Updated Scope of Work

Updated Bid Response Form

All questions shall be directed to Ms. Jessica Ellis, Procurement Officer via email at ocbids@oconee.ga.us

Jessica: Good morning everyone, we will go ahead and get started. I think everyone had a chance to sign in. My name is Jessica Ellis and I am the Procurement Officer for Oconee County. Also representing the County today is Michael Weathers, Road Superintendent and Debbie Smith, Administrative Assistant. We are all here today for the pre-bid meeting for ITB# 26-03-011. This solicitation was issued on the County’s website and the State’s website on March 19th. Oconee County is soliciting bids from contractors interested in repairing two bridges and replacing expansion joint seams on five bridges located throughout Oconee County.

Before we get into the project, just a few reminders on the bid process. This meeting was mandatory, so attendance is required to submit a bit. Any bid submitted without a valid E-Verify number will be rejected at the bid opening. The minutes and sign-in sheet from today will be posted online as well as sent directly to the email addresses listed on the sign in sheet. Any questions we can’t answer today, we will provide an answer in the minutes. Any questions that come up after the meeting will need to be submitted in writing via email to ocbids@oconee.ga.us and the deadline for those is going to be 5:00 pm on April 6th. A response to any questions we receive will be posted online and emailed directly by 5:00 pm on April 10th.

All submissions must be sealed and clearly marked Bridge Repairs. It should have your company’s name and address on the outside. Bid submissions can be mailed in or hand delivered. If you mail in, please give it plenty of time to get here before the deadline. If you hand deliver, please come to the upstairs reception desk and use the phone provided to call Finance and someone will come out to get the bid. We do not consider a bid received until we have it in hand. The deadline to submit a bid is 10:00 am on April 16th. Following that deadline, we will have the bid opening here in the North High Shoals conference room.

Any questions on that process? If not, Michael will discuss the project and then open the meeting to questions. After we finish here, we will go visit the two bridges being repaired and you will have the opportunity to ask additional questions on site.

Michael: Anyone bidding on this project should be GDOT pre-certified for bridge repairs and have the qualifications required for traffic control. We would like to see this project completed prior to June 30th (end of our fiscal year) but it must be completed within 120 calendars days of the Notice to Proceed is issued.

One of the bridges lists the removal of driftwood. That possibly will be taken care of in house. We are looking for the cleaning, painting and repairs. Once we get onsite, I’ll show what we are looking for. Both the bridges being repaired are pretty much parallel to each other. Approx. 8 miles apart at the Clarke county line on both Simonton Bridge Road and Barnett Shoals Road. On the other bridges, some of the expansion joint seams have dried up and gapped open so we would like to have those sealed as preventative maintenance. Everything needs to be completed by GDOT’s specifications.

(Simonton Bridge Road On site)

Michael: This bridge is at the Oconee County/Clarke County line. The best access is on the left side of the bridge on the Oconee side. You should be able to get vehicles down there.

Bidder: Are there time restrictions on lane closures?

Michael: We try to work around school traffic so lane closures ideally will be between 8:30 am and 2:30 pm. We can make something work outside of those hours if needed, but you will need to let me know in advance so we can make any necessary arrangements. When it comes time to have lane closures, we can provide a sign on our side, and I will ask Clarke county to put up a sign on their side given people advance notice of the closure.

Bidder: How often will County staff be on site?

Michael: County staff may stop by a couple times throughout the day as we ride by, but we won’t be here all day. We are available if/when you need us.

Bidder: Can we work on the weekends?

Michael: We prefer contractors not to work on Sundays but Saturdays are fine. The lane closure hours would most likely be extended but that can be discussed in detail with the awarded contractor.

Bidder: The scope of work says to paint just the bearings. Is that correct?

Michael: That needs to be updated to painting the steel beams and bearing assemblies.

Jessica: I will issue an updated scope of work with the minutes.

Bidder: Most of the GDOT certified painters are up north during this time of year because of the warmer weather. That might cause an issue in scheduling the painting within the project completion timeframe. What should we do?

Michael: We will figure it out when the time comes. If it can’t get done before the end of June, we might have to push that part off until the winter. We will work with the awarded contractor.

Oconee County Board of Commissioners Pre-Bid Sign-in Roster

Solicitation Name __________________________________________________________ Solicitation No. _________________

Requesting Department ________________________________________________________ Date & Time _______________________

Name Company Email

Griffin Williams Williams Contracting Company griffin@williamscco.com

Ben Colson Georgia Bridge & Concrete bcolson@georgiabridge.net

Varun Sangojv MPW Ingra/WCM bids@mpwinfragroup.com

Michael Weathers Oconee County Road Department mweathers@oconee.ga.us

Debbie Smith Oconee County Road Department

Jessica Ellis Oconee County Finance Department ocbids@oconee.ga.us dsmith@oconee.ga.us

Bridge Repairs ITB# 26-03-011 Public Works 3/31/26 at 10:00 am

ITB# 26-03-011

Section II – Scope of Work UPDATED

BRIDGE REPAIRS

Bridge Repairs UPDATED Scope of Work

A. INTRODUCTION

Oconee County is soliciting bids for the repair of two (2) bridges and the possible expansion joint seam replacement on five (5) bridges throughout the County.

Contractor must be GDOT pre-certified.

Following the pre-bid meeting, bidders will have the opportunity to familiarize themselves with each site and all conditions that may affect the time, cost or performance of the repairs. In addition, County staff will be present for any clarification or questions that pertain to the repairs. This will be the only opportunity to visit each site with County staff present. Bidders are strongly encouraged to attend.

B. GENERAL REQUIREMENTS

Contractor is responsible for all labor, materials, equipment and traƯic control necessary to perform the repair work.

Removal and disposal of any material is the responsibility of the Contractor and shall be at no additional cost to the County.

C. SCOPE OF WORK

1. Simonton Bridge Road over Middle Oconee River

Serial No. 219-0017-0

Location ID 219-01433F-003.50N

Clean & paint steel beams & bearing assemblies

Repair scour at bent 4 column 1 footing exposed

Repair spall with exposed rebar in cape at Bent 3

Repair spalling in the edge seams with exposed rebar in span 4

2. Barnett Shoals Road over Oconee River

Serial No. 219-5027-0

Location ID 219-00262X-004.98E

Remove Drift

Repair scour around footings at bents 2,3 & 4.

3. Expansion Joint Seam Replacement

Road Serial No. Location ID

Mars Hill Road (between 78 & 316) 219-0011-0 219-01267F-006.10N

Epps Bridge Road 219-5035-0 219-00344X-000.97N

Barnett Shoals Road 219-5028-0 219-00262X-006.77E

Simonton Bridge Road 219-0017-0 219-01433F-003.50N

Malcom Bridge Road 219-5005-0 219-00516X-001.65N

Jessica Ellis Highlight

D. INSPECTION

All Work performed under this contract us subject to the inspection of the Oconee County Public Works Department.

It shall be the Contractor’s responsibility to coordinate with the Oconee County Public Works Department/GDOT for inspection services. All work and materials shall meet or exceed the Georgia Department of Transportation’s, Standard Specifications for the Construction or Roads and Bridges, latest edition and any amendments thereto. The Work under this contract shall be done in accordance with the laws of the State of Georgia and under the direct supervision and to the entire satisfaction of Oconee County. The decision of the County Engineer upon any question connected with the execution of the work under this contract and interpretation of the specifications or upon failure or delay of the work by the Contractor shall be final and conclusive.

E. TRAFFIC CONTROL

During the execution of repair operations, the Contractor shall maintain a safe and continuous vehicular access at all times, unless otherwise approved by Oconee County. The Contractor shall provide all necessary signage and traffic control devices.

The Contractor shall provide, erect, and maintain all necessary traffic control devices; shall provide qualified flagmen where necessary to direct traffic; shall take all necessary precautions for the protection of the work and the safety of the public.

Construction traffic control devices and their installation shall be in accordance with the current Georgia Manual of Uniform Traffic Control Devices for Streets and Highways and the GDOT Specifications, Special Provisions, Section 150- Traffic Control and its related references.

Placement and removal of construction traffic control devices shall be coordinated with Oconee County a minimum of 48 hours in advance. Placement of construction traffic control devices shall be scheduled ahead of associated construction activities. Construction time in road right-of-way shall be conducted to minimize the length of time traffic is disrupted. Construction traffic control devices used intermittently, such as ‘Flagman Ahead’, shall be removed and replaced when needed. When working within Oconee County Highway right-of-ways, provide trained and certified Flagman who have completed a training program approved by the Georgia Department of Transportation.

END OF SECTION II

ITB# 26-03-012

Bridge Repairs

Bid Response Form UPDATED

Please use this Bid Schedule to indicate the cost for this project. Your total cost must include ALL fees, travel, and any other costs needed to complete this project.

I certify that the proposed cost(s) are accurate and reflect any applicable discounts, and that the company I represent will deliver the services and related items for this proposed amount.

By submission of this response, I also certify that the RESPONDENT has read and understands all the requirements contained in this solicitation and agrees to be bound by all terms and conditions contained in this solicitation without exception.

We have included all documents required per the RESPONDENT Instructions and Specifications.

The RESPONDENT has availed itself of every opportunity to understand the requirements of this solicitation. Therefore, the undersigned respectfully submits this BID and any attachments, if required.

THE UNDERSIGNED HEREBY SUBMITS THIS BID RESPONSE FORM FOR ITB# 26-03-011, ISSUED BY OCONEE COUNTY ON

MARCH 19, 2026. ANY EXCEPTIONS SHOULD BE CLEARLY MARKED BELOW.

Simonton Bridge Road at Middle Oconee River Clean & paint Beams & Bearings Repair scour at bent 4 column 1 footing exposed Repair spall with exposed rebar in cape at Bent 3 Repair spalling in the edge seams with exposed rebar in span 4 TraƯic Control/Mobilization

Bid Price

Barnett Shoals Road at Oconee River Bid Price Remove drift $ __________________ Repair scour around footings at bents 2,3 & 4 $ __________________ TraƯic Control/Mobilization $ __________________

Total Price $ __________________

Expansion Joint Seam Replacement Bid Price Mars Hill Road (between 78 & 316) $ __________________ Epps Bridge Road $ __________________ Barnett Shoals Road $ __________________ Simonton Bridge Road $ __________________ Malcom Bridge Road $ __________________ TraƯic Control/Mobilization $ __________________

Total Price $ __________________

Signature

Date

Total Price $ __________________