Addendum 1 - Exhibit E.pdf

EXHIBIT E

SCORING MATRIX EVALUATION FACTORS

1. EVALUATION FOR AWARD

The contract shall be awarded to the responsible Contractor whose offer is technically acceptable to the Owner and offers the Best Value as determined by the total overall score from the evaluation criteria specified below. Contractor acknowledges the reserves the right to accept or reject any or all proposals and to waive any informality in the proposal process, and to award the Contract Agreement to the Contractor considered best qualified at the time to prosecute the Contract Duties to a full and satisfactory completion. Proposals shall remain valid and binding for a period of thirty (30) days from the date set forth herein for receipt of proposals.

2. RATING SCALE

Rating Scale

Numeric Rating Adjective Description

5 Excellent Exceeds most, if not all requirements; no deficiencies.

4 Good Meets requirements and exceeds some requirements; no deficiencies.

3 Acceptable Meets requirements; only minor deficiencies which can be clarified.

2 Poor Fails to meet requirements, significant deficiencies that may be correctable.

1 Unacceptable Fails to meet minimum requirements; major deficiencies which are not correctable.

3. EVALUATION STANDARDS

The Owner will only evaluate a Contractor's Price Proposal if the Owner finds that Contractor to be technically acceptable. The Owner shall check those Price Proposals for price reasonableness.

4. EVALUATION CRITERIA

The Owner will evaluate proposals based on the following evaluation factors:

4.1 PRICE CRITERIA

The price evaluation will be objective. The Contractor with the lowest price shall receive the maximum price points. All other proposals shall receive a proportionately lower total score. The following formula shall be used to determine each Contractor's evaluated price score: Total Evaluated Price for lowest price proposal/Total Evaluated Price of proposal being evaluated x weight = evaluated price score.

Additional pricing, which is the specific unit pricing requested for additional services that may be requested.

4.2 SAFETY

The Owner will rate the Safety based upon the extent to which the Contractor demonstrates experience, knowledge and understanding of key safety issues, including work zone safety, protocols, and understanding of RFP directives.

a. Written Safety Program – Provide a copy of your organizations written safety plan.

4.3 EQUIPMENT

The Owner will rate the Equipment based upon the extent to which Contractors describe, in clear and concise language, their anticipated equipment requirements and their possession of resources needed to adequately support anticipated events and crisis situations to meet the requirements of this RFP.

a. Provide the anticipated equipment levels necessary to manage a ‘normal’ typical storm event.

b. Identify additional equipment that may be utilized in the performance of the work for extraordinary events such as hurricanes or tornadoes.

4.2 STAFFING / MANAGEMENT

The Owner will rate the staffing and management based upon the extent to which Contractors describe, in clear and concise language, their staffing / management plans covered by this RFP.

a. The adequacy and relevance of the qualifications and experience of the proposed manager.

b. The qualifications and experience of key personnel, as referenced in this RFP.

c. The extent to which key and non-key personnel are available for the term of the proposed contract.

d. The adequacy of the Contractor's plan to ensure adequate training and understanding of requirements.

e. The Contractor’s understanding of the Railway Safety requirements and associated training (If Required).

4.3 WORK OF SIMILAR NATURE

a. The extent to which the Contractor's corporate relevant experience and past performance on contracts of comparable size demonstrates a likelihood of successfully performing the construction set forth in this RFP.

b. The relevancy of the past performance management experience examples provided by the Contractor.

c. The quality of references provided by the identified contact personnel.

d. The extent to which Contractors provide a clear, concise, high probability for successfully completing the work and meeting all of the performance goals. This includes means and methods of responsiveness and communications.

e. Experience, knowledge and past experience in the ability to meet the performance goals set forth in this RFP.

f. The extent to which Contractors demonstrate knowledge and understanding of the type and level of effort necessary to ensure a successful effort, and the attainment of the performance goals.

g. The extent to which Contractors demonstrate the ability to respond to emergency circumstances.

h. The extent to which the Contractor has presented an adequate plan for keeping a readily available and adequate supply of materials.

i. The extent to which Contractors have provided good solutions for resolving any technical uncertainties.

j. The extent to which the management plan demonstrates an adequate approach for ensuring the availability of staff and resources over the term of the contract.

k. The extent to which the Prime Contractor's communication plan ensures effective internal and external relaying of information relevant to the project

(Scoring Matrix continued next page)

END OF EXHIBIT E

Points

Base Bid To include three (3) year Initial Term by Station: 50

Additional Pricing 5

Safety Program - Provide written evidence of the following three items:

Written Safety Program 1-5

Equipment - Provide the number that you will dedicate to the Program per Event

Payloaders 1-5

Triaxles 1-5

Plow Trucks 1-5

Skid-Steers 1-5

Snow-blowers 1-5

Other 1-5

Staffing / Management Requirements - Provide the number that you will dedicate to the Program per Event

Operators 1-5

Supervisors 1-5

Shovelers 1-5

Overall number of Employees 1-5

Completeness of RFP: 1-5

Work of Similar Nature / Size - Provide current / past work similar in nature and size:

Insurance requirements - Provide a sample Certificate of Insurance indicating minimum requirements are met 1-5

SBE Certification - Provide Certificate or how you would enlist SBE participation: 1-5

Scope Review / Interview / Responsiveness - To be conducted post submission: 1-5

References - Provide three references of work similar in nature, size and complexity: 1-5

Maximum Score 150