Addendum-1_Env-Asbestos_Management.pdf
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- Solicitation number
- FAC - RFQ NO. 2026-002
- Issued by
- Volusia County, Florida
About this file
This is Addendum No. 1 to a Request for Qualifications issued by the School Board of Volusia County, Florida, Planning & Business Services department for Environmental and Asbestos Management Continuing Services (RFQ No. 2026-002). The addendum, issued November 18, 2025, modifies and clarifies the original RFQ requirements while maintaining the original submittal deadline of December 17, 2025 at 3:00 PM EST. The solicitation seeks multiple qualified firms to provide comprehensive environmental and asbestos management services on an as-needed basis throughout the Volusia County School District. Key service components include asbestos surveys, management planning, lead-based hazard assessments, underground storage tank site cleanup, environmental compliance services, and specialized training programs. Required training includes two-hour asbestos awareness training (which may be conducted virtually), fourteen-hour intensive training for maintenance and custodial staff conducting activities that may disturb asbestos-containing materials, and four-hour asbestos inspector refresher courses. The initial contract term is two years with options to renew for up to three additional one-year terms contingent on satisfactory performance. The pre-submittal meeting was held November 6, 2025, and the question deadline was November 13, 2025. The anticipated contract award date is June 23, 2026.
The addendum clarifies 14 questions submitted by prospective bidders regarding submission formatting, consultant application availability, past performance documentation requirements, training hour specifications, software requirements, cost-of-living adjustments, contract terms, and service scope limitations. Notably, the solicitation confirms that no specialized software is currently being used for data, documents, and asbestos management; that annual cost-of-living adjustments will not be provided; and that awarded consultants must accept standard contract terms without negotiation of specialized provisions. Five incumbent vendors currently provide these services: ECS Florida, LLC; GLE Associates, Inc.; Nova Engineering and Environmental, LLC; Terracon Consultants, Inc.; and UES Professional Solutions, LLC. The addendum must be acknowledged and included with all firm submissions. The contact for the RFQ is Nancy VanDerSchaaf, Planning Technician, at PlanningServices@groups.volusia.k12.fl.us or 386-734-7190 Ext. 50835.
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Volusia County Schools Planning & Business Services
3750 Olson Drive, Daytona Beach Florida 32124
REQUEST FOR QUALIFICATIONS (RFQ)
ADDENDUM NO. 1 – ISSUED November 18, 2025
Planning & Business Services Contact:
Nancy VanDerSchaaf, Planning Technician
Email: PlanningServices@groups.volusia.k12.fl.us Phone: 386-734-7190 Ext. 50835
RFQ TITLE: Environmental and Asbestos Management
Continuing Services
FAC – RFQ NO. 2026-002
SUBMITTAL DUE DATE AND TIME: December 17, 2025, at 3:00 PM EST
The original Request for Qualifications (RFQ) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original RFQ submittal deadline shall remain the same date and time as stated above. This addendum is being issued to address questions applicable to the RFQ.
Question By Question Date Asked Answer 1 NOVA Engineering
& Environmental, LLC
Is it acceptable to have the footer with Company Name and page numbers fall outside of the 1In. margin?
11/5/2025
2:32:10 PM
No.
2 Universal Engineering Sciences, LLC
Can you please tell us where we can find the Consultant Application?
11/6/2025
10:51:36 AM
The application is available at:
https://www.vcsedu.org/directory/departments/ operation-services/facilities-services/planning-and-business-services/consultant-services
3 Apex Companies, LLC
Was the Pre-Bid Meeting time and/or date moved from November 6th at 10 am EST? Our team members logged into the Team link provided but there was no one on the call.
11/6/2025
11:02:55 AM
The Teams meeting was held as scheduled.
4 OHC
Environmental Engineering, INC.
Regarding Tab 6: Past Performance, Section 1
- List all contracts the Firm has provided environmental and asbestos management services in the past five years. Is there a limit to the number of contracts you want listed?
For instance we have hundreds of these projects each year.
11/10/2025
2:33:55 PM
No limit. Submit a selection of those that best meet the RFQ requirements.
5 OHC
Environmental Engineering, INC.
Will there be any additional pre-proposal meetings?
11/10/2025
3:41:05 PM
No.
6 Aptim Environmental & Infrastructure, LLC
(1)Who is/are the current incumbent(s) and (2)what has been the spend to date for each incumbent(s)?
11/13/2025 1:26:29
PM
1.) ECS Florida, LLC; GLE Associates, Inc.;
Nova Engineering and Environmental, LLC;
Terracon Consultants, Inc.; UES Professional Solutions, LLC (formerly: Universal Engineering Sciences)
(2.) This is a Public Records Request. Link:
https://www.vcsedu.org/directory/departments/ office-of-general-counsel/public-records
7 Aptim Environmental & Infrastructure, LLC
Do resumes (and attachments, as needed) count in the 60-page limit?
11/13/2025 1:26:39
PM
Yes.
mailto:PlanningServices@groups.volusia.k12.fl.us https://www.vcsedu.org/directory/departments/operation-services/facilities-services/planning-and-business-services/consultant-services https://www.vcsedu.org/directory/departments/operation-services/facilities-services/planning-and-business-services/consultant-services https://www.vcsedu.org/directory/departments/operation-services/facilities-services/planning-and-business-services/consultant-services https://www.vcsedu.org/directory/departments/office-of-general-counsel/public-records https://www.vcsedu.org/directory/departments/office-of-general-counsel/public-records
8 Aptim Environmental & Infrastructure, LL
What (if any) existing software is being used for data, documents and asbestos management?
11/13/2025 1:26:50
PM
No, specialized software is being used.
9 Aptim Environmental & Infrastructure, LLC
Will the contract/pricing allow for annual cost of living adjustments which are common for similar state and local contracts?
11/13/2025 1:26:59
PM
No.
10 Aptim Environmental & Infrastructure, LLC
Will the awarded consultant have the opportunity to negotiate mutually agreeable terms of the contract?
11/13/2025 1:27:09
PM
Firms will agree and accept the terms of this continuing services agreement; specialized terms for individual Firms will not be considered.
11 Aptim Environmental & Infrastructure, LLC
In regards to Section 2.3.5.1.2, which states “(Provide) fourteen hour asbestos training for maintenance and custodial staff who conduct any activities that may result in the disturbance of asbestos containing building material.” According to OSHA, training for this class of work shall take at least 16 hours. Is it to be assumed that personnel taking this training will also take the 2-hour awareness training, thus, having completed a total of 16 hours training?
11/13/2025 1:27:23
PM
Yes, the total of 16 hours of training includes the 2 hour awareness training.
12 Aptim Environmental & Infrastructure, LL
In regards to Section 2.3.5.1.3, which states “provide an eight (8) hour Asbestos Inspector refresher course for one (1) employee.”
According to AHERA’s Model Accreditation Plan (MAP), Asbestos Inspector refresher training duration is 4 hours long. Please verify the 8 hour requirement and if it’s correct, please clarify.
11/13/2025 1:27:33
PM
Asbestos Inspector refresher is a 4-hour course. There is no requirement for an 8-hour Asbestos Inspector refresher training class.
13 Gallagher Bassett Services, Inc.
In Section 2.3.5.1,Can the 2 hour and 4 hour training be done virtually/on demand?
11/13/2025 2:28:12
PM
The 2-hour asbestos awareness training class in Article 2.3.5.1.1 of the Agreement may be done virtually.
14 Gallagher Bassett Services, Inc.
Will this contract cover Indoor Air Quality, Mold, etc.?
11/13/2025 2:28:53
PM
The agreement covers indoor air quality associated with asbestos abatement.
Acknowledgment of Addendum No. 1
I acknowledge receipt of Addendum No. 1 for FAC – RFQ NO. 2026-002, Environmental and Asbestos Management Continuing Services, which will become part of the RFQ, and shall be included with the Firm’s submittal.
FIRM NAME ADDRESS
ACKNOWLEDGED BY (NAME) TITLE
SIGNATURE DATE
| REQUEST FOR QUALIFICATIONS (RFQ) |
| ADDENDUM NO. 1 – ISSUED November 18, 2025 |
| Planning & Business Services Contact: |
| Nancy VanDerSchaaf, Planning Technician |
| Email: PlanningServices@groups.volusia.k12.fl.us Phone: 386-734-7190 Ext. 50835 |
| Continuing Services |
| FAC – RFQ NO. 2026-002 |
SUBMITTAL DUE DATE AND TIME: December 17, 2025, at 3:00 PM EST
| FIRM NAME: |
| ADDRESS: |
| ACKNOWLEDGED BY NAME: |
| TITLE: |
| DATE: |
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