Addendum 1.pdf
PDF 305 KB Posted
- Solicitation number
- ARFQ 0608 DCR2700000012 2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Addendum 1 to Solicitation Number ARFQ DCR2700000012 for resident haircut services at Eastern Regional Jail & Corrections in West Virginia, issued on June 8, 2012. The addendum clarifies vendor requirements through responses to bidder questions regarding service specifications and staffing arrangements. The solicitation requires barber services to be provided on set days—specifically Sundays and Wednesdays—with no flexibility for alternate scheduling unless approved by the superintendent. The addendum confirms that any barbers providing services must be classified as W-2 employees rather than 1099 independent contractors, though the primary vendor (ERN) remains responsible to the State regardless of employment classification.
All provisions of the original solicitation remain in effect except as modified by this addendum. Vendors are required to acknowledge receipt of all addenda by completing and submitting the Addendum Acknowledgment Form with their bid proposal; failure to do so may result in bid disqualification. The acknowledgment form lists potential addenda numbers 1 through 10, indicating that additional modifications may be issued. Vendors are advised that only written addenda constitute binding modifications to the specifications, and verbal representations made during discussions with state personnel are not binding.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Revised 6/8/2012
SOLICITATION NUMBER: ARFQ DCR2700000012
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
Modify bid opening date and time
Modify specifications of product or service being sought
[ x] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation: Attach vendor questions and responses
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
ARFQ DCR270000012
Addendum 1
Vendor Questions and Responses
1. Section 4.1.1.9 says the vendor shall not sub-contract the barber services. Does it matter whether the barbers working for ERN are W-2 employees or 1099 independent contractors, given that ERN will remain the vendor responsible to the State?
Answer: Must be a W-2 employee. See specification 4.1.1.9.
2. Section 4.1.1.5 requires services on Sundays and Wednesdays. Would the facility consider a bid that provides service every Sunday only, completing that week's full haircut list on Sunday? If not, may a vendor propose an alternate day for either service day, subject to the superintendent's approval, as part of its bid?
Answer: Sunday and Wednesday are our set days, due to other commitments throughout the week.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: ARFQ DCR2700000012
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
File details come from the government source that posted it. Updated .