Addendum 1.pdf

Date Printed: Jul 30, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 2017362 Reason for Modification:

Doc Description: Construction - Camp Dawson-North Perimeter Fence Replacement Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-07-30 2026-08-11 13:30 CRFQ 0603 ADJ2700000005 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 30, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

Provide copies of the Pre-bid meeting sign-in sheets (see attached)

Provide responses to vendor questions regarding this solicitation (see attached)

Provide detail drawings in response to vendor questions (see attached)

To move the bid opening date & time to August 11, 2026, at 1:30 pm EST.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

CAMP DAWSON ARMY

TRAINING SITE

1707 COONSKIN DR 240 ARMY RD

CHARLESTON WV KINGWOOD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Camp Dawson North Perimeter Fence

Replacement

Comm Code Manufacturer Specification Model #

72154013

Extended Description:

See Exhibit "A" Pricing Page/Bid Form to input pricing.

To provide Labor, materials and all associated costs to replace the North Perimeter fence at the Camp Dawson Training Site per the attached specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 3:00 pm EST. 2026-07-22 2 Vendor Technical Questions Due By 11:00 am EST. 2026-07-29

SOLICITATION NUMBER: CRFQ ADJ2700000005

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2700000005”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☒ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☒ Other.

Description of Modification to Solicitation:

1. Provide copies of the Pre-bid meeting sign-in sheets (see attached)

2. Provide responses to vendor questions regarding this solicitation (see attached)

3. Provide detail drawings in response to vendor questions (see attached)

4. To move the bid opening date & time to August 11, 2026, at 1:30 pm EST.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

July 30, 2026

ADDENDUM NO. 1- CRFQ-ADJ2700000005

RE: Construction - Camp Dawson-North Perimeter Fence Replacement West Virginia Army National Guard Camp Dawson Army Training Site, Kingwood, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original

Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date is moved to August 11, 2026 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: Is there water available on site that we can use to mix our concrete with?

Can we use it?

Response No. 1: Yes, there is water available for use by contractors during this project.

Just coordinate with the Agency Project Manager.

Question No. 2: All ballard’s get removed and replaced?

Response No. 2: Yes.

Question No. 3: All concrete columns and turnbuckles get removed and replaced?

Response No. 3: Yes.

Question No. 4: Is any razor wire required?

Response No. 4: No.

Question No. 5: Is the entire fence system to be replaced including crash cables, cable terminations, bollards, and deadman footings?

Response No. 5: Yes.

Question No. 6: Is the gate at the North end of the facility to be replaced?

Response No. 6: No.

Question No. 7: Is the fence to get top and bottom tension wire or top tension wire and bottom rail?

Response No. 7: Top tension wire and bottom rail.

Question No. 8: Where can we find specifications on the cable barrier components?

Response No. 8: Please see drawing details attached to this Addendum for reference.

Question No. 9: What is the anticipated start date and will winter weather be factored into this start date?

Response No. 9: We anticipate awarding a contract a few weeks after bid opening and issuing a notice to proceed as soon as possible after that. We will work with the low bidder and adjust the schedule for potential weather delays as needed.

Question No. 10: It was directed that the facility cannot be unsecured during construction.

Can traditional 6’ tall fence panels be used for temporary security purposes? If not, what level of security must be maintained for the temporary security fence? Will a temporary 8’ tall fence plus barb wire, need to be constructed adjacent to the fence to be replaced to maintain security standards, and if so, will the fence need to meet the requirements of the permanent fence?

Response No. 10: Part 1, No, standard 6-foot temporary fence panels cannot be used to secure the perimeter of a military installation during construction. Military physical security standards (UFC 4-022-03 and AR 190-11) mandate that a minimum height of 7 or 8 feet (excluding outriggers) must be maintained. Part 2, Contractors are contractually and legally bound to maintain a 100% secured perimeter at all times during construction .

The temporary barrier must provide equivalent penetration resistance to the permanent fence being replaced . If a temporary fence is built adjacent to the construction zone, it must meet the same baseline standards (e.g., proper fabric gauge, post spacing, and anchoring to prevent lifting). Part 3, Yes, unless a compensatory physical security measure is approved by the Garrison Commander. An 8-foot temporary chain-link fence with a 3-strand barbed wire outrigger (top guard) is the safest default choice to match standard military perimeter specifications and ensure no "gap" in security exists during the teardown of the old fence. Under AR 190-11, the bottom of the temporary fence must also remain within 2 inches of firm ground to prevent crawl-under breaches.

Question No. 11: Does the crash cabling need to be maintained during construction or just the fence? If crash cabling is required to be maintained, please advise means and methods?

Response No. 11: Yes, If the existing perimeter fence has crash cabling (anti-ram vehicle barriers) to protect against Hostile Vehicle Attacks (HVA), that protective capability cannot simply be removed during construction without a mitigation plan. Leaving only a standard chain-link fence leaves the installation vulnerable to vehicular penetration. Means and Methods for Maintaining Crash Security, if the permanent crash-cabled fence is decommissioned during the swap, contractor must implement temporary vehicle barriers options are as follows: Option 1, Temporary Concrete Barriers (Jersey Barriers/ F-Shape)- the most common and highly approved method under UFGS 01 50 00 and UFC 4-022-02 is to place interlocking, temporary concrete barriers adjacent to the construction zone. Option 2, MASH-Tested Temporary Barriers, using pinned or anchored temporary concrete barriers without a permanent foundation. Option 3, Water-Filled Barriers, this is an option, but this method MUST be approved by the Base Physical Security Officer to verify if they meet the required crash rating for the local threat level.

END OF ADDENDUM

john.j.lynch Text Box UFC 4-022-03 "Security Engineering: Fences and Gates

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2700000005

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.