Addendum 1.pdf

Date Printed: Jul 29, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 2014262 Reason for Modification:

Doc Description: Camp Dawson-Pringle Site- West Pond Sediment Remediation Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-07-29 2026-08-04 13:30 CRFQ 0603 ADJ2700000004 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 29, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

To provide copies of the Mandatory Pre-bid Meeting sign-in sheets, see attached.

To provide responses to the Vendor Technical Questions, see attached.

Bid opening date and time remains August 4, 2026, at 1:30 pm EST.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

CAMP DAWSON ARMY

TRAINING SITE

1707 COONSKIN DR 240 ARMY RD

CHARLESTON WV KINGWOOD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Camp Dawson-Pringle Site- West Pond

Sediment Remediation

Comm Code Manufacturer Specification Model #

72141212

Extended Description:

See Exhibit "A" Pricing Page to input pricing.

To provide Labor, materials and all associated costs to provide West Pond Sediment Remediation at the Pringle Training Site near Camp Dawson per the attached specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 Am EST. 2026-07-23 2 Vendor Technical Questions Due By 11:00 Am EST. 2026-07-28

SOLICITATION NUMBER: CRFQ ADJ2700000004

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2700000004”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

To provide copies of the Mandatory Prebid Meeting Sign-in sheets, see attached.

To provide responses to the Vendor Technical Questions, see attached.

The Bid Opening Date & Time remains 08/04/2026, at 1:30 PM EST.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

July 29, 2026

ADDENDUM NO. 1- CRFQ-ADJ2700000004

RE: Camp Dawson-Pringle Site- West Pond Sediment Remediation West Virginia Army National Guard Camp Dawson Army Training Site, Kingwood, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original

Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date remains on August 4, 2026 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: Do we have to remove the vegetative debris offsite? Can we burn it or windrow it?

Response No. 1: Vegetative debris can remain on the site.

Question No. 2: Does the sediment have to be disposed of offsite? Can we pile it back on the existing work area above?

Response No. 2: No, sediment can be disposed of back on the working site.

Question No. 3: Can we pump the pond down through a sediment bag into the existing outflow ditch?

Response No. 3: Yes, the agency has no objections to that if using a sediment bag.

Question No. 4: If not, can we spray the water on the roads for dust control?

Response No. 4: Yes.

Question No. 5: If we need to replace the outflow pipe that runs through the pond crest, can that be a separate line item? There would potentially be some significant cost there. Can we have a detail on how you want that replaced? HDPE, CMP? Bentonite lined?

Response No. 5: No, a line item will not be added. If replacement becomes necessary contractor will replace with same material as existing.

Question No. 6: Do we need to put the riprap back around the outlet control device?

Response No. 6: Yes.

Question No. 7: Could the contract be extended if we have weather events? This project is extremely weather sensitive?

Response No. 7: Yes, if necessary, we could mutually agree on a change order to extend the date.

Question No. 8: Do we need any special permissions or access to get to the site?

Response No. 8: No, notification to the Engineering Office regarding arrivals and departures will be acceptable.

Question No. 9: Can we use an alternate entrance other than through the red gate and up the steep hill?

Response No. 9: Yes.

Question No. 10: What if we receive a large rain event while mucking out the pond and we need to dewater, with the weather unpredictable how should we account for this? Could we have a line item for something like dewatering per day?

Response No. 10: This is a means and methods question, please bid the project as specified.

Question No. 11: If the clay bottom is damaged from earlier de-mucking activities, are we responsible for fixing it?

Response No. 11: No.

Question No. 12: Are we to do an as built upon completion?

Response No. 12: No, as built is not needed for this project.

Question No. 13: Does the excavated silt material have to be hauled and disposed of off-site? There is a active project on-going on the site. Can the material be hauled there to spread out, dry and incorporated for fill on that project?

Response No. 13: No, the excavated material can be put on the active site.

Question No. 14: Can the water pumped from the pond be pumped through a silt bag prior to release into the outlet ditch?

Response No. 14: Yes, pumping the water in a silt bag is acceptable.

Question No. 15: Can the pumped water be used for dust control?

Response No. 15: Yes.

Question No. 16: Is it the owner’s intention to replace the outlet structure or repair? Please provide details.

Response No. 16: The standpipe needs to be repaired; it is undetermined at this point whether we need a new one or if the old one is fine. However, the outlet pipe coming out of the pond is currently working.

Question No. 17: Is repairing failure or collapse of the outlet pipe to be performed as part of the contract or be handled as a change order?

Response No. 17: That would be handled via a change order, if needed.

Question No. 18: What is expected if repair of the outlet pipe is in the original contract? Is the pipe to be sleeved or replaced? Please provide details.

Response No. 18: Those details would be addressed in a change order, only if necessary.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2700000004

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.