Addendum 1.pdf
PDF 501 KB Posted
- Solicitation number
- ARFQ 0608 DCR2600000115 2
- Issued by
- Tucker County, West Virginia
About this file
This is Addendum 1 to a Request for Quote (RFQ) issued by the West Virginia Department of Corrections for a mailing machine lease at Huttonsville Correctional facility, identified as Solicitation Number ARFQ-DCR2600000115. The addendum addresses vendor questions and modifications to the original solicitation specifications. Specifically, the addendum confirms that the facility requires the capability to process mixed size and weight mail together without sorting, as stated in specification section 3.1.1.2 of the original request. Vendors are required to acknowledge receipt of all addenda issued for this solicitation by completing the included Addendum Acknowledgment form and submitting it with their bid proposal; failure to acknowledge addenda may result in bid disqualification.
The addendum clarifies that all provisions of the original solicitation and any other previously issued addenda remain in full force and effect except where specifically modified by this addendum. Vendors must understand that only written information officially added to the specifications through formal addenda is binding, and any verbal representations made during discussions with state personnel are not binding. The document provides a checklist for vendors to acknowledge receipt of addenda numbered 1 through 10, with instructions to sign and date the acknowledgment form prior to bid submission to expedite document processing.
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Other files
| File | Type | Posted |
|---|---|---|
| ARFQ - DCR2600000115 - Terms and Conditions.pdf | ||
| Final_ARFQ_0608_DCR2600000115_1_WV_ARFQ_FORM.PDF | ||
| ARFQ - DCR2600000115 Pricing Page.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0608_DCR2600000115_2_WV_ARFQ_FORM.PDF | ||
| ARFQ DCR2600000115 - Specs.pdf |
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Text version
SOLICITATION NUMBER: ARFQ - DCR2600000115
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
Modify bid opening date and time
Modify specifications of product or service being sought
Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Answers to vendor questions
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
Addendum 1
ARFQ� '&5�600000115
Answers to vendor questions
1� We want to confirm you need the feature to process mixed size/weight mail together without sorting. The current annual mail volume does not warrant this feature. Please confirm yes or no.
a. Yes, the facility asked for this feature per 3.1.1.2
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
Addendum No. 1 Addendum No. 6 Addendum No. 2 Addendum No. 7 Addendum No. 3 Addendum No. 8 Addendum No. 4 Addendum No. 9 Addendum No. 5 Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
Revised 8/24/2023
File details come from the government source that posted it. Updated .