Addendum_1.pdf
PDF 247 KB Posted
- Attached to
- Portable Restroom Rentals (Co-op)
- Solicitation number
- B-2-26-01
- Issued by
- Brevard County, Florida
About this file
This is Addendum 1 to a competitive bid solicitation issued by Brevard County, Florida for portable restroom rentals, maintenance, and related services. The addendum clarifies ten questions submitted by prospective bidders regarding bid submission procedures, equipment specifications, service modifications, emergency response requirements, and compliance documentation. Key clarifications include confirmation that bids are submitted through VendorLink portal rather than traditional envelope submission; rentals must be clean and free of graffiti but need not be "like-new"; the County reserves the right to increase, decrease, or delete services with proportional fee adjustments; contractors must respond to emergency/disaster situations within one hour of notification and be on-site within two hours unless prevented by circumstances beyond their control; and portable restrooms may be constructed of plastic materials without plywood. The bid opening date and time remain November 13, 2025, at 10:00 AM, with all other terms and conditions unchanged.
The addendum also addresses compliance and administrative requirements, including acknowledgment that Executive Order 11246 was rescinded on January 21, 2025; clarification that the Foreign Influence Disclosure Form applies when bidders are seeking contracts valued at or above $100,000; confirmation that no wage determinations currently apply; and amendments to indemnification language to reflect proportional liability based on the contractor's extent of cause. Prospective bidders are required to acknowledge receipt of Addendum 1 on their price sheet submission. The solicitation establishes that vendors agree to prioritize Brevard County's rental needs over private citizens and commit to pre- and post-hurricane/natural disaster response obligations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Notice_of_Award.pdf | ||
| Bid_Tabulation_Intent_to_Award.pdf | ||
| Bid_Tabulation_-_Names_Only.pdf | ||
| B-2-26-01_Inv_&_Specs.pdf | ||
| Attachment_B_-_FEMA_Contract_Provisions.pdf | ||
| Attachemnt_A-_Site_List.pdf |
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Text version
Purchasing Services
2725 Judge Fran Jamieson Way Building C, Room 303
Viera, Florida 32940
Portable Restroom Rentals Bid# B-2-26-01
November 12, 2025
ADDENDUM 1
TO ALL PROSPECTIVE BIDDERS
This is an Addendum to and shall be considered as part of the original bid package for the above-mentioned bid. Please acknowledge receipt of Addendum 1 in space provided on Price Sheet. Bidders are requested to acknowledge receipt of this addendum with their bid.
CLARIFICATION TO QUESTIONS RECEIVED:
Question 1: Section 2, Submission of Bids – please confirm that this bid is submitted via portal and therefore envelope requirement cannot be met.
Answer 1: Yes, this bid is submitted through VendorLink.
Question 2: Section 13, Meets Specifications – Please acknowledge that rentals are
“like-new”.
Answer 2: Rentals should be free of graffiti and clean.
Question 3: Section 40, Addition, Deletion, or Modification of Services – Please acknowledge that reduction only happens with decrease/deletion, but increase shall not result in “reduced” proration but increase. Amend to read: The County reserves the right at its sole discretion to increase, decrease, or delete any portion of this agreement/contract at any time without cause, and if such right is exercised by the
County, the total fee shall be reduced, or increase (as applicable), by a prorate basis
Answer 3: Brevard County does not modify the language; response should just be agreed or acknowledged.
Question 4: Section 57, Federal Emergency Management Agency (FEMA) Contract
Requirements – please confirm response shall not be required during an active force majeure event but in response to one. Once the County declares an emergency, contractor will be required to begin response within one (1) hour after notification and be on site no later than two (2) hours after notification unless due to circumstances beyond control of the Contractor (roadway damage, etc.).
Answer 4: Contractor shall be required pre and post hurricane/natural disaster.
Question 5: Price Sheet, in the Monthly Rental section – Please define “Tag Along”.
Answer 5: Tag Along typically refers to a portable hand wash station that is designed to be easily transported along with the main portable restroom unit.
Question 6: Conditions for Emergency/Hurricane or Disaster – Please confirm that this excludes FEMA response, as we have commitment to the federal government to respond, too.
Answer 6: vendor/contractor agrees to rent/sell/lease all goods and services to Brevard
County as opposed to a private citizen on a first party basis.
Question 7: Disclosure Form Foreign Influence on Contracts…, Section I – We have not received anything whatsoever from the agencies of foreign countries of concern listed on this document. However, to answer the questions accurately, are you asking if a contractor is seeking business/grant over $100k in the state of Florida?
Answer 7: No, this means if the contractor is bidding on a contract that potentially is valued at or above $100K then the answer is yes.
Question 8: Attachment B, FEMA Contract Provisions – Is the County aware of any applicable wage determinations at this time?
Answer 8: There are no wage determinations at this time.
Question 9: Please acknowledge: Executive Order 11246 was rescinded by President
Trump on January 21, 2025, through Executive Order 14173.
Answer 9: This is acknowledged.
Question 10: Scope of Services, #1 - Our standard and ADA restrooms are all plastic material but no plywood. Please confirm that this is acceptable by the County.
Answer10: This is acceptable.
Question 11: Section 17, Indemnification – Amend to read: To its proportional extent of cause, the successful Contractor agrees to indemnify and hold harmless.
Answer 11: Yes.
Question 12: Indemnification and Insurance Requirements – to keep uniform with what’s being stated in question 3 above. Amend to read: To its proportional extent of cause, the Contractor agrees to indemnify the County.
Answer 12: See reply to Question 11.
Please note that the bid opening date and time remains November 13, 2025, at 10 AM.
All other terms and conditions remain unchanged.
Sincerely, Mary Bowers
Purchasing Manager
END OF ADDENDUM 1
File details come from the government source that posted it. Updated .