Addendum 1.pdf

Date Printed: Jul 29, 2024 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Proc Folder: 1472754 Reason for Modification:

Doc Description: Bldg. 23 Flooring Repairs Project Addendum No. 1

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-07-29 2024-08-27 10:30 ARFQ 0211 GSD2500000008 2

BID RECEIVING LOCATION

BUYER - FAX 304-558-1475

DEPARTMENT OF ADMINISTRATION

GENERAL SERVICES DIVISION - BUSINESS SECTION

103 MICHIGAN AVENUE

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

James R Jones 304-352-5517 james.r.jones@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 29, 2024 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1 is issued to clarify that there is a Mandatory Pre-bid, scheduled for 8/13/2024 @ 10:00 am.

INVOICE TO SHIP TO

DEPARTMENT OF

ADMINISTRATION

DEPARTMENT OF

ADMINISTRATION

GENERAL SERVICES

DIVISION

GENERAL SERVICES

DIVISION BLDG 23

103 MICHIGAN AVENUE 407 NEVILLE ST

CHARLESTON WV BECKLEY WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Bldg. 23 Flooring Repairs Project

Comm Code Manufacturer Specification Model # 72000000

Extended Description:

per included specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-bid at 10:00am 2024-08-13

2 Technical Questions Deadline 12:00pm 2024-08-20

Revised 8/24/2023

INSTRUCTIONS TO VENDORS SUBMITTING BIDS

(Agency Delegated Procurements Only)

1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of Vendor’s bid.

2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words “must,” “will,” and “shall.” Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.

2A. PREBID MEETING: The item identified below shall apply to this Solicitation.

[ ] A pre-bid meeting will not be held prior to bid opening

[ ] A MANDATORY PRE-BID meeting will be held at the following place and time:

All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid. No one individual is permitted to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual’s attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf. The required attribution of attendance to a single vendor should be addressed during the pre-bid but may occur at any time deemed appropriate by the Purchasing Division.

An attendance sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet his or her name and the name of the Vendor he or she is representing.

Additionally, the person attending the pre-bid meeting should include the Vendor’s E-Mail address, phone number, and Fax number on the attendance sheet. It is the Vendor’s responsibility to locate the attendance sheet and provide the required information. Failure to complete the attendance sheet as required may result in disqualification of Vendor’s bid.

All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign in, but are charged with knowing all matters discussed at the pre-bid.

Building 23 407 Neville Street Beckley, WV 25801

Tuesday, August 13, 2024 at ,10:00am we will meet at the front lobby.

Revised

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ARFQ GSD2500000008

Addendum is issued to publish and distribute the following information to the Vendor community.

1. To correct the first page of the Instructions to Vendors. The box was checked indicating that there was not a pre-bid, when in fact there is a Mandatory Pre-bid, per Attachement A.

No other changes.

(Check the box next to each addendum received)

ARFQ GSD2500000008