Addendum 1 ARFQ DOT2400000102.pdf

Date Printed: Aug 15, 2024 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Highways

Proc Folder: 1440915 Reason for Modification:

Doc Description: Liquid Propane Gas for Corridor H lot in D8 Addendum No. 01

Proc Type: Agency Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2024-08-15 2024-08-20 10:30 ARFQ 0803 DOT2400000102 2

BID RECEIVING LOCATION

PROCUREMENT DIVISION

DIVISION OF HIGHWAYS

BLDG 6 RM 340A

1900 KANAWHA BLVD E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Dusty J Smith 304-414-6859 dusty.j.smith@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 15, 2024 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum 1 is issued for the following reasons:

1. Vendor had asked questions about owning of tanks and contract dates.

2. Attached questions and responses.

NO OTHER CHANGES

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS

DISTRICT EIGHT - ALL

LOCATIONS

DISTRICT EIGHT -

CORRIDOR H, SEC 1 US RT

219N - MM37

PO BOX 1516 489 LEADING CREEK RD

ELKINS WV MONTROSE WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Corridor H Lot 0.00000 GL

Comm Code Manufacturer Specification Model # 15111501

Extended Description:

Liquid Propane Gas

Estimated Annual Usage 2000 Gallons

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS WV DIVISION OF HIGHWAYS

DISTRICT EIGHT - ALL

LOCATIONS

PENDLETON COUNTY

HEADQUARTERS

PO BOX 1516 251 MAPLE AVE

ELKINS WV FRANKLIN WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Pendleton County HQ 0.00000 GL

Comm Code Manufacturer Specification Model # 15111501

Extended Description:

Liquid Propane Gas

Estimated Annual Usage 4000 Gallons

Date Printed: Aug 15, 2024 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS WV DIVISION OF HIGHWAYS

DISTRICT EIGHT - ALL

LOCATIONS

SUGAR GROVE SUBSTATION

PO BOX 1516 9315 SUGAR GROVE RD

ELKINS WV SUGAR GROVE WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Sugar Grove Substation 0.00000 GL

Comm Code Manufacturer Specification Model # 15111501

Extended Description:

Liquid Propane Gas

Estimated Annual Usage 2000 Gallons

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS WV DIVISION OF HIGHWAYS

DISTRICT EIGHT - ALL

LOCATIONS

POCAHONTAS COUNTY

HEADQUARTERS

PO BOX 1516 25 BRUSHY COUNTRY RD

ELKINS WV MARLINTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Pocahontas County HQ 0.00000 GL

Comm Code Manufacturer Specification Model # 15111501

Extended Description:

Liquid Propane Gas

Estimated Annual Usage 4000 Gallons

SCHEDULE OF EVENTS

Line Event Event Date

1 TECHNICAL QUESTIONS DUE BY 10AM ET 2024-08-14

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

ARFQ DOT24*102 Open-End Propane for D8

Responses to Questions from Vendors Question 1 – What are the contract dates, and are the tanks customer owned?

Answer 1 – We do own the tanks.

We would like the contract to start upon award for 1 (one) year with the option for 3 renewals.

Question 2 – Are the propane tanks owned by you all or if they are owned by the company currently handling your propane?

Answer 2 – We do own the tanks.

Revised 11/1/2022

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To attach vendor questions and responses.

NO OTHER CHANGES.