Addendum 1 ARFQ DMV25-01.pdf

Date Printed: Aug 12, 2024 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Proc Folder: 1476268 Reason for Modification:

Doc Description: Kofax Maintenance and Support Addendum 1

Responses to Questions

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-08-12 2024-08-20 10:30 ARFQ 0802 DMV2500000001 2

BID RECEIVING LOCATION

PROCUREMENT DIVISION

DIVISION OF HIGHWAYS

BLDG 6 RM 340A

1900 KANAWHA BLVD E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Dusty J Smith 304-414-6859 dusty.j.smith@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 12, 2024 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

ADDENDUM 1 IS ISSUED FOR THE FOLLOWING REASONS:

1. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS

NO OTHER CHANGES

INVOICE TO SHIP TO

DIVISION OF MOTOR

VEHICLES

DIVISION OF MOTOR

VEHICLES

5707 MACCORKLE AVE. S.E.,

SUITE 200

RECEIVING AND

PROCESSING

5707 MACCORKLE AVENUE,

S.E. SUITE 200

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Kofax Maintenance and Support 1.00000 EA

Comm Code Manufacturer Specification Model # 81112201

Extended Description:

Enter your prices on the Kofax Pricing page.

SCHEDULE OF EVENTS

Line Event Event Date 1 Technical Questions due at 10:30am 2024-08-09

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

ARFQ DMV2500000001 Kofax Maintenance and Support

Question 1

For this Kofax Maintenance can you provide me with a SN or contract number for the account?

Answer 1

YL24605

Question 2

The vendor will need the contract number and serial numbers associated with your licenses. This information can be gathered from the “about” section customers’ current licenses.

Answer 2

Question 3

The contract number is usually a 6-digit numeric code but can sometimes being with “CN-“. The serial number is an alphanumeric code containing 2 letters and 5 digits (Ex: AB12345).

Answer 3

There is no contract number listed on any of the Division’s documentation. YL24605.

Question 4

Licenses and Maintenance: Are all the Kofax (Tungsten Automation) licenses currently active and covered by maintenance.

Answer 4

The licenses are active, but the maintenance is not.

Question 5

Serial Numbers: Could you please provide the serial number for all the license you wish to renew? The serial number should follow a format of a two-letter followed by five-digit (e.g., AB12345).

Answer 5

Question 6

License Version: It appears that some of the licenses mentioned, particularly those with a per-month volume, may be an older version. Could you confirm the versions of the Kofax (Tungsten Automation) licenses currently in use by the DMV?

Answer 6

System Licenses:

Kofax Capture Release Script for Documentation Kofax Capture Version 11 Kofax Real-Time Transformation Interface KTM – Web Server Software-Based Licensing Xtrata Pro Validation Module Station Licenses:

Full Station Maximum 11 Volume Licenses:

KTM Professional – annual 10000 KTM Unlimited Fields Extraction Volume – annual 10000 Scan/Import page count – annual 9000000 Xtrata Pro Table Extraction – annual 10000

Revised 11/1/2022

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS

NO OTHER CHANGES