Addendum #1 8-8-2024.pdf
PDF 569 KB Posted
- Solicitation number
- CRFQ-0313-DEP2500000002-2
- Issued by
- Kanawha County, Charleston City, West Virginia
About this file
This document is an Addendum for a Centralized Request for Quote (CRFQ) solicitation issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Department of Environmental Protection, Environmental Advocate's Office, Rehabilitation Environmental Action Plan (REAP). The solicitation is to establish an open-end contract for tire collection events in the Southern and Western Districts of West Virginia. The addendum publishes agency responses to vendor questions and the pre-bid sign-in sheet. Vendors may bid on one or both districts, and the contract will be awarded to the lowest bidder(s). The solicitation closes on August 13, 2024 at 1:30 PM. The contract will include pricing for trailer drop-off, trailer mileage to disposal, box truck rental, labor hours, and trailer rental on a monthly basis for both the Southern and Western Districts.
The pricing terms include $60 per trailer drop-off event, $200 per mile for trailer mileage to disposal, $25 per box truck per day, $76.22 per labor hour, and $120 per trailer per month for both districts. There is no indication of any set-asides or incumbent contractors. The contract will be funded through the West Virginia Department of Environmental Protection, REAP Office.
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Date Printed: Aug 8, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Service - Prof
Proc Folder: 1467708 Reason for Modification:
Doc Description: REAP-Tire Collection Events Southern & Western Districts Addendum #1 is issued to publish agency respnoses to vendor questions and publish pre-bid sign in sheet.
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2024-08-08 2024-08-13 13:30 CRFQ 0313 DEP2500000002 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 8, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Environmental Protection, Environmental Advocate's Office, Rehabilitation Environmental Action Plan to establish an open-end contract for tire collection events in the Southern and Western Districts per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 3.1.2 Trailer Dropped at Site (per event)
Southern District
60.00000 EA
Comm Code Manufacturer Specification Model #
78142004
Extended Description:
3.1.2 Trailer Dropped at Site (per event) Southern District
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 3.1.4 Trailer Mileage to Disposal Southern
District
200.00000 MILE
Comm Code Manufacturer Specification Model #
78142004
Extended Description:
3.1.4 Trailer Mileage to Disposal Southern District
Date Printed: Aug 8, 2024 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 3.1.3 Box Truck Per Truck Per Day Southern
District
25.00000 EA
Comm Code Manufacturer Specification Model #
78142004
Extended Description:
3.1.3 Box Truck Per Truck Per Day Southern District
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 3.1.3 & 3.1.4 Labor Per Hour for Employee
Southern District
2000.00000 HOUR
Comm Code Manufacturer Specification Model #
76122405
3.1.3 & 3.1.4 Labor Per Hour for Employee Southern District
Date Printed: Aug 8, 2024 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 3.1.6 Trailer Rental Per Trailer Per Month
Southern District
120.00000 MO
Comm Code Manufacturer Specification Model #
78142004
Extended Description:
3.1.6 Trailer Rental Per Trailer Per Month Southern District
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 3.1.2 Trailer Dropped at Site (per event)
Western District
60.00000 EA
Comm Code Manufacturer Specification Model #
78142004
3.1.2 Trailer Dropped at Site (per event) Western District
Date Printed: Aug 8, 2024 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 3.1.4 Trailer Mileage to Disposal Western
District
200.00000 MILE
Comm Code Manufacturer Specification Model #
78142004
Extended Description:
3.1.4 Trailer Mileage to Disposal Western District
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 3.1.3 Box Truck Per Truck Per Day Western
District
25.00000 EA
Comm Code Manufacturer Specification Model #
78142004
3.1.3 Box Truck Per Truck Per Day Western District
Date Printed: Aug 8, 2024 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 3.1.3 & 3.1.4 Labor Per Hour for Employee
Western District
2000.00000 HOUR
Comm Code Manufacturer Specification Model #
76122405
Extended Description:
3.1.3 & 3.1.4 Labor Per Hour for Employee Western District
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
REAP OFFICE VARIOUS LOCATIONS AS
INDICATED BY ORDER
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 3.1.6 Trailer Rental Per Trailer Per Month
Western District
120.00000 MO
Comm Code Manufacturer Specification Model #
78142004
Extended Description:
3.1.6 Trailer Rental Per Trailer Per Month Western District
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
RFI: Questions from vendors for CRFQ DEP 25*02 Southern and Western Tire Collection
Q.1. Is this bid for a combined contract for both the Western and Southern districts, or will each district be awarded separately? If it is going to be awarded separately, can you only bid on the district that you want?
A.1. Yes, this is one contract for the tire collection events in the Southern and Western Districts. It was determined that it is in the best interest of the state of West Virginia to award the contract to more than one vendor. Vendors may bid on one or both districts under this solicitation. The selection criteria will be based first on the low bid. The vendor has the ability to accept or decline the work requested on this contract. In the event that the lowest bid vendor cannot provide the necessary services the agency will move to the next lowest bid vendor.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0313_DEP2500000002_2_WV_CRFQ_FORM |
| AddendumStandardFormat |
| Questions DEP 1467708 Southern & Western Tire Collection Events |
| Tire Collection Events Southern and Western Districts |
| AddendumStandardFormat |
| Text1: CRFQ 0313 DEP2500000002 |
| Text2: No.01 |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Yes |
| Check Box8: Off |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To publish agency responses to vendor submitted questions
2. To publish pre-bid sign in sheet
Text4: CRFQ DEP 25*02
File details come from the government source that posted it. Updated .