Addendum #1 6-30-2021.pdf

Date Printed: Jun 30, 2021 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 886257 Reason for Modification:

Doc Description: Pipestem Resort Lodge New Wastewater Plant Construction Addenum #1 issued to publish pre-bid sign in, agency responses to vendor questions, revised page of ..... See Page 2 for complete infoProc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2021-06-30 2021-07-13 13:30 CRFQ 0310 DNR2100000008 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jun 30, 2021 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

Reason for Modification:

Addenum #1 issued to publish pre-bid sign in, agency responses to vendor questions, revised page of terms and conditions and extend bid due date.

ADDITIONAL INFORMATION

Addendum

Addendum #1 issued to distribute the attached documentation to the vendor community.

The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for the construction of a new wastewater treatment plant at McKeaver Lodge, demolition of the existing lodge plant, demolition of the existing wastewater treatment plant for the Upper Tram Center, and construction of improvements and repairs to the existing RV dump station at the campground, all at Pipestem Resort State Park located in Summers County WV per the attached specifications, project manual, and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

PARKS & RECREATION-PEM

SECTION

PIPESTEM STATE PARK

324 4TH AVE 3405 PIPESTEM DR

SOUTH CHARLESTON WV PIPESTEM WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Waste water and sewage treatment plant construction service

Comm Code Manufacturer Specification Model #

72121505

Extended Description:

Waste water and sewage treatment plant construction service

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-Bid Meeting @ 11:00 am 2021-06-15 2 Q&A Deadline @ 4:00 PM ET 2021-06-24

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 04/21/2021

[ ] LABOR/MATERIAL PAYMENT BOND: The apparent successful Vendor shall provide a labor/material payment bond in the amount of 100% of the Contract value. The labor/material payment bond must be delivered to the Purchasing Division prior to Contract award.

In lieu of the Bid Bond, Performance Bond, and Labor/Material Payment Bond, the Vendor may provide certified checks, cashier’s checks, or irrevocable letters of credit. Any certified check, cashier’s check, or irrevocable letter of credit provided in lieu of a bond must be of the same amount and delivered on the same schedule as the bond it replaces. A letter of credit submitted in lieu of a performance and labor/material payment bond will only be allowed for projects under $100,000. Personal or business checks are not acceptable. Notwithstanding the foregoing, West Virginia Code § 5-22-1 (d) mandates that a vendor provide a performance and labor/material payment bond for construction projects. Accordingly, substitutions for the performance and labor/material payment bonds for construction projects is not permitted.

[ ] MAINTENANCE BOND: The apparent successful Vendor shall provide a two (2) year maintenance bond covering the roofing system. The maintenance bond must be issued and delivered to the Purchasing Division prior to Contract award.

[ ] LICENSE(S) / CERTIFICATIONS / PERMITS: In addition to anything required under the Section of the General Terms and Conditions entitled Licensing, the apparent successful Vendor shall furnish proof of the following licenses, certifications, and/or permits upon request and in a form acceptable to the State. The request may be prior to or after contract award at the State’s sole discretion.

The apparent successful Vendor shall also furnish proof of any additional licenses or certifications contained in the specifications regardless of whether or not that requirement is listed above.

✔ As required by AIA A201-2017 and AIA A201-2017 State Supplementary Conditions

Questions from vendors for DNR 21*08 Pipestem Resort New Wastewater Plant

Q.1. Is there any hazardous materials that will have to be disposed of separately when demolishing the two WWTP?

A. No hazardous materials. Wastewater and sludge removed shall be disposed of off-site in an approved manner.

Q.2. Are B&O taxes applicable on this project?

A. No.

Q.3. Can you confirm soil from the park can be taken and used for backfill after installation?

A. Suitable soil from the Park may be used to construct the earth embankments. Backfill of vessels and utilities shall be in accordance with specifications and backfill details on Sheets 08 and 17.

Q.4. What is the best recommended route to get to the second WWTP nearest to the Canyon-Rim center?

A. Contractor may use the any route feasible. Other nearby construction activities and structures/features (including proposed septic tank work at various locations and ADA ramp/parking lot work located at the Upper Tram Center’s southwestern end) shall be considered and coordinated for access. Contractor shall restore all property to preconstruction conditions.

Q.5. We are requesting “or equal” approval for the plastic 1500 Dual Compartment Septic for the dump station portion of this job. We instead would like to use our precast concrete top seam septic tank equivalent with precast concrete risers. Attached is the mix design and drawings.

A. This alternate shall not be allowed. The agency wishes to use a “plastic” tank as described in the plans and specifications.

Q.6. What is the engineer’s estimate for this job?

A. Not published.

Q.7. Will Orenco have a representative on site for construction of the new WWTP?

A. An Orenco representative will make multiple visits during the installation period.

Contractor will have full-time access to Orenco personnel from the Systems Engineering, Asset Management and Sales groups.

Q.8. Is there a preferred start and quit time for each workday?

Q.9. Are there any park activities that construction could interrupt, and we will have to work around?

Q.10. Will the park be offering any lodging for the people that are awarded the bid?

A. Lodging may be available, however, it is not included as part of this contract.

Arrangements shall be the responsibility of the vendor. Availabilities and rates shall be discussed between vendor and Park Management.

Q.11. At the dump station, will traffic control be necessary?

A. Contractor shall maintain a safe work site at all times. Vendor shall work with Park

Management and campground attendants to schedule work and manage traffic around site.

Q.12. Is there any training necessary from Orenco to install their system?

A. Orenco Asset Management group will provide installation training prior to installation for the Contractor.

Q.13. Is there a time estimate from awarding of bid until notice to proceed?

A. No. In some cases, this timeframe may be 1 – 2 months – may be more or less.

Q.14. At dump station can we get power from new load center? Drawings show getting power from either of two buildings, but wanted to know if we could come directly from load center.

A. Yes.

Q.15. At Canyon Rim Center WWTP, can the plant be collapsed in place and covered with fill or does the whole plant need to be taken out and disposed of?

A. Wastewater and sludge removed shall be disposed of off-site in an approved manner.

The plant shell may be collapsed in place (in accordance with approved DEP abandonment methods) provided the bottom has been punctured so that it will not hold water. Equipment shall be salvaged, if requested by Owner. All other components, such as fencing, shall be removed and disposed of off-site in a legal manner.

Q.16. Can a pump truck be taken down sled run to remove sludge from Canyon Rim Center

WWTP?

A. Yes. Contractor shall restore all property to preconstruction conditions.

Q.17. At Canyon Rim Center WWTP, can material be gathered from hillside around treatment plant to make fill from WWTP hole?

A. Yes. Contractor shall restore all property to stable slopes and free draining. Borrow sites shall be approved by Park Management prior to use.

Q.18. For dump station septic tank, would a pre-cast concrete tank be an approved equal?

Q.19. Who is responsible for the layout (survey stakes)?

A. Contractor.

Q.20. Can you clarify the building warranty, in the tech specs it says you need 2 warranties, is this correct?

A. A minimum ten (10) year manufacturer’s warranty against defects in material and workmanship is correct. Contractor warranty is governed by the bid documents.

Q.21. Is there a preferred Manufacturer for the grease trap? If so can it be an ‘Or Equal’?

A. No preferred manufacturer/vendor.

1. Publish pre-bid sign in sheet.

2. Revise General Terms and Conditions to include the requirement of a Maintenance Bond.

3. Publish agency responses to all vendor submitted questions.

4. Extend bid due date until 7/13/2021 @ 1:30 PM ET.

Text4: CRFQ DNR21*08