Addendum 1

Addendum Number 1

RFQC #22-036 Traffic Signal, ITS, Fiber Maintenance, Repair and Installation Services

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the RFQC

RESPONSE DUE DATE: February 28, 2022 2:00 p.m.

To All Prospective Offerors: In reference to the RFQC listed above, the following answers to questions, additions, deletions and changes are hereby incorporated into the RFQC:

1. What will be the required working times for each crew & the project manager?

Answer: The City will expect crew coverage from 7:00AM to 6:00PM and Project Manager coverage from

8:00AM to 5:00PM during the work week except for non-regular City-observed holidays.

2. What will be expected lunch break time for each crew?

Answer: One hour unpaid lunch break typically taken at Noon.

3. Will the contractor be required to have a facility/office inside the city limits of Sandy Springs?

Answer: The Contractor is not required to provide a facility or office in Sandy Springs but should be able to provide a facility or office for their staff to include restrooms.

4. What is the expected ratio of maintenance to construction activities required for this project?

Answer: The Contractor will be expected to provide daily maintenance and repair services for the City with two, two-person crews and one Project Manager. On-Demand Construction services outside of daily maintenance will be procured on a case by case basis.

5. Will the maintenance crews be expected to utilize concrete saws to cut and install loop detectors?

Answer: Yes, they will be expected to utilize concrete saws to cut and install loop detectors.

6. Will the maintenance crews be expected to operate heavy equipment such as excavators to install conduit or foundations of any kind?

Answer: The Contractor shall provide all vehicles, tools, and Scheduled Equipment necessary to provide

Traffic Signal, ITS, and Fiber Maintenance, Repair and Installation Services for the City under this

Contract and as detailed in Section 3: Scope of Services.

7. Will the maintenance crews be expected to run a heavy equipment such as digger derrick or line truck for the installation of signal poles?

Answer: The Contractor shall provide all vehicles, tools, and Scheduled Equipment necessary to provide

Traffic Signal, ITS, and Fiber Maintenance, Repair and Installation Services for the City under this

Contract and as detailed in Section 3: Scope of Services.

8. Will City personnel be managing crews and engaging in in job planning or crew work assignments or will all instructions and details go through the contracted project manager?

Answer: City staff will manage the Contract and assign and inspect work orders

9. Will someone on the crews be expected to splice fiber or can these services be sourced from someone else within the contracted company?

Answer: The Contractor shall be able to provide staffing for fiber splicing, when assigned.

10. Will the contractors equipment and vehicles and uniforms have to be branded with city logos?

Answer. Vehicles used for daily maintenance and repair services shall have the City logo with Call Center

Telephone Number. Uniforms do not require the City logo.

11. Will the starting and ending time for the crews take place at the contractor’s office or the

Trowbridge signal shop?

Answer: The Contractor's technicians shall work within the City boundaries during the work week except for non-regular City-observed holidays. No travel to work and from work inside to the corporate City limits is included in this scope.

12. Will there be a size limit to the bucket truck? Since the city is asking for bucket trucks with a working height of 50 feet, it puts the truck into a much larger class than the normal one ton trucks that are usually used by cities for maintenance. These large trucks make it hard to work in tight places, park on the right away due to damage of sidewalks and landscaping due to their large size and weight.

Answer: No, the Contractor shall provide a minimum of two (2) bucket trucks to provide a 45-foot working height to provide daily maintenance and repair services as stated in section 3.9.

13. Will there be line items for hourly rates for extra equipment used on the project such as arrow boards, concrete saws, shop saws, excavators, trailers, line trucks?

Answer: The Contractor will be expected to provide daily maintenance and repair services for the City with two, two-person crews and one Project Manager and scheduled equipment. On-Demand

Construction services outside of daily maintenance will be procured on a case by case basis.

14. What is the City’s annual budget or anticipated cost for this contract?

Answer: The budget is established in June 2022 by Mayor and Council for the next fiscal year.

15. Does the City currently utilize an assessment platform for database management? If so, what platform is utilized? (Section 3.6)

Answer: Yes, the City’s current work order database is managed through Central Square Lucity EAM.

16. Is the selected contractor responsible for maintenance of installed Applied Information Glance units? (3.2 General Information)

Answer: Yes.

17. The RFQ states “Firm’s Project Manager shall have at least ten (10) years signal maintenance and construction experience or equivalent and be certified as an IMSA Traffic Signal Field Technician Level III.

a.Will the City accept the qualification of an Engineer in Training or Professional Engineer in lieu of the

IMSA Level III for the Firm’s Project Manager?

Answer: The Project Manager shall have at least ten (10) years signal maintenance and construction experience or equivalent and be certified as an IMSA Traffic Signal Field Technician Level III.

18. The RFQ states “The Project Manager shall provide daily on-site Project management and be responsible for scheduling crew work and preparing a weekly written schedule for upcoming work tasks and work orders and meet with City staff on a weekly basis to review work orders.”

a. Please confirm that the onsite location is the Contractor’s office location.

Answer: The Contractor shall provide an onsite Project Manager to work within the City boundaries during the work week except for non-regular City-observed holidays.

19. Is the City a part or will the Contractor be required to subscribe to GA811 Service?

Answer: No, the City’s ITS network is not in GA 811.

20. What is the limit of the responsibility of the Contractor for mismarked facilities?

Answer: Please see the review section 6.6.

21. Will emergency locating be a part of this contract?

Answer: Yes, please see section 3.5.

22. What is the anticipated number of locates per year.

Answer: 100.

23. The RFQ States that Employer’s Liability Insurance has a limit of liability of not less than $3,000,000 per accident for bodily injury or disease.

a. Will the City accept a limit of liability of not less than $1,000,000 per accident for bodily injury or disease?

Answer: No, the City shall not except less that was is stated in the insurance requirements.

24. The RFQ States that Commercial General Liability Insurance has a limit of liability of not less than

$1,000,000 each occurrence / $3,000,000 policy aggregate for personal injury, bodily injury, and property damage.

a. Will the City accept a limit of liability of not less than $1,000,000 each occurrence / $2,000,000 aggregate for personal injury, bodily injury, and property damage

Answer: Please see response to question 23.

I hereby acknowledge receipt of Addendum Number 1 for #22-036 Request for Qualification for Traffic

Signal, ITS, Fiber Maintenance and Installation Services and have incorporated the changes into my response for the above mentioned RFQC.

COMPANY NAME:

CONTACT PERSON:

ADDRESS:

CITY: _________________________________STATE: ___________ ZIP: ________________________

PHONE: ________________ FAX: _______________

EMAIL ADDRESS: ______________________________________

SIGNATURE: ____________________________________________

DATE: ______________________________________