Addendum 1_ 52.212-1 Instructions to Offerors.pdf

Addendum 1_ 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

RFP - 19AQMM24R0230

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1. GENERAL INFORMATION TO OFFERORS

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

This solicita�on is prepared in accordance with FAR Part 12, Acquisi�on of Commercial Items and in conjunc�on with the policies and procedures for solicita�on, evalua�on, and award as prescribed in FAR 13, Simplified Acquisi�on Procedures. This is a compe��ve unrestricted solicita�on.

The North American Industry Classifica�on System (NAICS) code 541330, Engineering Services with an industry size standard of $25M. A responsive offeror is one whose proposal conforms to the solicita�on and will be most advantageous to the Government. It is the offeror’s responsibility to be familiar with applicable clauses and provisions.

2. COVER LETTER – Volume I & II The cover leter shall include the following informa�on in your offer:

(a) DUNS number, TIN, and CAGE Code

(b) Company Name mailing address, and website address

(c) Date submited and proposal expira�on date

(d) Social Economic Status and Business Size (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM). All offerors must register in SAM located at htp://www.sam.gov of proposal to be eligible for award.

(e) Primary Point of Contact, Phone and Email address

(d) Acknowledgement of SF 1449 and any amendments

3. PROPOSAL FORMAT – Volume I & II The format of the proposal volumes discussed below shall be as follows:

(a) Proposal shall be formated for 8½ x 11-inch paper

(b) A page is defined as one side of an 8 ½ by 11-inch sheet of paper

(c) Text shall be printed using a Times New Roman or Arial font, size no less than 12-point font

(d) Page margins (exclusive of headers and footers) shall be a minimum of 1 inch top, botom, and each side. Columns shall not be used as they are difficult to read electronically.

(e) Footnotes, legends, or labels associated with tables or diagrams, and other informa�on that is ancillary to the main text, may be presented in a font size smaller than 12-point font---provided that any such smaller font is fully legible

(f) Cover page, cover leters, �tle pages, divider pages, tables of contents, and resumes are not included in the page limits

(g) Acceptable formats are searchable PDF, Word, and Excel.

Proposal Volumes Electronic Proposal Format Volume I – Technical Proposal Email with each proposal volume atached as individual files.

The subject line must read: “Proposal for

19AQMM24R0230”

Volume 2 – Price Proposal

DO NOT INCLUDE PRICE INFORMATION IN VOLUME I.

DO NOT COMBINE VOLUMES I AND II – VOLUMES MUST BE SEPARATE

http://www.sam.gov/

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Omission of any informa�on from the proposal submission requirements may result in rejec�on of the offer.

Proposals that fail to provide informa�on in the format requested may be found unacceptable and may be rejected without further considera�on if the Contrac�ng Officer determines that a significant revision or addendum to the Offeror’s proposal would be required to permit further evalua�on, and especially if the incompleteness of the proposal or errant forma�ng of the quote appears to be due from a lack of diligence or competence.

The offeror agrees to hold the prices in its proposal firm un�l September 30, 2024.

The Government is not liable for any expenses incurred by the Offerors in developing and submi�ng proposals for this solicita�on.

4. PROPOSAL CONTENT AND CONFIGURATION

Volume I – Technical Proposal This volume shall consist of two parts and shall not exceed 20 pages. Any resumes submited shall be limited to two pages in length and are not included in the page total. No cost/price data shall be included in any part of Volume I.

Subfactor 1: Technical Approach The proposal shall not simply repeat the Performance Work Statement (PWS)

The Offeror shall iden�fy its three previous or current contracts that are most similar in size, scope, and complexity to the work of this acquisi�on. This should be the Offerors own experience as a prime or subcontractor; experience from a proposed subcontractor shall not be submited. The Offeror shall describe how each contract is similar to (and dissimilar to) this work and shall provide sufficient informa�on related to past or current services to the requirement described in PWS for the Government to evaluate its level of confidence in the ability of the Offeror to perform the requirements of the RFP.

The Offeror shall also:

(a) Demonstrate full understanding of all the requirements sought in this RFP and that the offeror understands the resources and �me needed to successfully accomplish this effort.

(b) Demonstrate ability to acquire the explosive materials required for this RFP.

(c) Demonstrate knowledge and exper�se in the use of ConWep, hydrocode modeling, and Friedlander Curve fi�ng.

(d) Demonstrate knowledge and exper�se related to TNT equivalencies across various explosive types and charge scaling.

(e) Demonstrate experience in structural and blast engineering design to support blast tes�ng infrastructure.

(f) Demonstrate knowledge and understanding of relevant design codes and specifica�ons related to the design and construc�on community to include the Department of State, Bureau of Diploma�c Security Blast Tes�ng Standard Opera�ng Procedures for DS/PSP/RD and applicable ASTM standards.

(g) Demonstrate knowledge, understanding, and capability to develop blast test plans, instrumenta�on plans, and conduct blast tes�ng.

(h) Demonstrate exper�se is chemical analysis of explosive materials.

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Subfactor 2: Organiza�onal Experience/Resumes The Offeror shall provide a staffing plan that includes:

i. Iden�fica�on of the staff and their posi�on/role on the project

ii. Academic creden�als and professional experience of the staff performing the work, this will include the years of professional experience in work similar to that being performed for this effort, and other relevant experience.

5. VOLUME II

Price Informa�on The Offeror will provide price/cost data concerning labor categories, hours, rates, and materials broken out by the tasks 1 through 6 and ac�onal items per task as outlined in the PWS.

i. The proposed fully loaded rates shall include all Contractor and Subcontractor employee labor with all propor�onal overhead, fringe, profit/fee, G&A, etc. included in the rates. The Offeror shall provide one labor rate for each category for each year.

ii. Labor rates shall be rounded to the closest whole dollar amount, with cents omited.

iii. The yearly escala�on shall not exceed 3% for each contract year.

Comple�on of the SF 1449 and any amendments are required.

Include a copy of the offeror's representa�ons and cer�fica�ons and completed Verifica�on of Service Contract Labor Standards atachment in this volume.

Assump�ons, Excep�ons, and Dependencies The Government does not encourage Offeror’s to make assump�ons or take excep�ons from the requirements of the RFP. Offerors are encouraged to submit ques�ons, in accordance with the Request for Proposal instruc�ons, to obtain any necessary clarifica�ons regarding the Request for Proposal prior to proposal submission.

If an Offeror does make assump�ons or take excep�on to any RFP requirement, the Offeror’s Volume II submission must clearly and unambiguously iden�fy all such assump�ons, excep�ons, or dependencies on which the Offeror’s proposal is based. Each assump�on, excep�on or dependency shall be specifically related to a paragraph and/or specific sec�on of the RFP. The Offeror shall provide a ra�onale in support of any noted assump�on, excep�on, or dependency, explaining its effect in comparison to the RFP. This informa�on shall be provided in the format with content as outlined in the table below.

RFP DOCUMENT PARAGRAPH/PAGE REQUIREMENT PORTION RATIONALE

RFP, RFP

atachment (PWS, etc)

Applicable paragraph and page number(s)

Iden�fy the requirement or por�on to which an assump�on, excep�on, or dependency is being taken.

Jus�fy why the requirement will not be met or discuss reasons why not mee�ng the Government’s terms and condi�ons might be advantageous to the Government.

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Mul�ple Proposals The Government will not accept mul�ple proposals. Should an offeror submit mul�ple proposals, the Government will evaluate the first proposal only.

Late Submissions

(1) Offerors are responsible for submi�ng quota�ons in the solicita�on by the �me specified in the solicita�on.

(2) Any proposal, modifica�on, revision, or withdrawal of a proposal received a�er the exact �me specified for receipt of quota�ons is late and will not be considered unless it is received before award issuance, the Contrac�ng Officer determines that accep�ng the late proposal would not unduly delay the acquisi�on and the Contrac�ng Officer determines that it in the Government’s best interest to accept the late quota�on.

(i) However, a late modifica�on of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any �me it is received and may be accepted

Issuance of the Award The Government intends to evaluate offers and award a contract without discussions with offerors, therefore, proposals should contain the offeror’s best technical and price terms. The Government reserves the right to conduct discussions if later determined by the Contrac�ng Officer to be necessary.

A�er the evalua�on of proposals, the Contrac�ng Officer may nego�ate final terms with one or more offerors of the Government’s choice before issuing any award. The Government may issue an award to other than the offeror with the lowest priced proposal and waive informali�es and minor irregulari�es in proposals received. The Government may reject any or all proposals. The Government will not nego�ate with any proposal other than those of the Government’s choice and will not use the formal source selec�on procedures described in FAR part 15.

Mul�ple Awards The Government will not award mul�ple awards for this requirement.

Nongovernment (voluntary) standards must be obtained from the organiza�on responsible for their prepara�on, publica�on, or maintenance.

System for Award Management and Unique En�ty Iden�fier

(1) System for Award Management. Unless exempted by an addendum to this solicita�on, by submission of a quota�on, the quoter acknowledges the requirement that a prospec�ve contractor shall be registered in the SAM database prior to award issuance, during performance and through final payment of the award that has resulted from this solicita�on. If the quoter does not become registered in the SAM database in the �me prescribed by the Contrac�ng Officer, the Contrac�ng Officer will proceed to issue an award to the next otherwise successful registered quoter. Offeror’s may obtain informa�on on registra�on and annual confirma�on requirements via the SAM database accessed through htps://www.sam.gov.

(2) Unique en�ty iden�fier. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annota�on "Unique En�ty Iden�fier" followed by the unique en�ty iden�fier that iden�fies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique en�ty iden�fier. The suffix is assigned at the discre�on of the Quoter to establish addi�onal SAM records for iden�fying alterna�ve EFT accounts (see FAR subpart 32.11) for the same en�ty. If the Offeror does not have a unique en�ty iden�fier, it should contact the en�ty designated at www.sam.gov for unique en�ty

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Requests for Informa�on The contrac�ng officer will not no�fy unsuccessful Offerors that responded to this solicita�on. Offeror may request informa�on regarding an award resul�ng from this solicita�on from the contrac�ng officer.

(End of Addendum)