Addendum_1_-_2501401_Final.pdf

DATE: April 23, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Senior Buyer

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Invitation for Bid (IFB) Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form. If the bidder has already submitted the Proposal Bid Form to the City’s Purchasing Division, the Bidder should revise their electronic submission to include this addendum. The envelope should include the company name and address, the bid number, opening date and time, and "Addendum No: 1". In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1. Is there an engineer's estimate or budget number available for this project?

A1. The engineer’s estimate is $2 Million.

Q2. The bid form lists NEW CONCRETE FABRIFORM EROSION CONTROL SYSTEM with a quantity of 6,400 SY but it seems like it should be 6,400 SF for the four locations shown with red concrete markings (approx. stations 10+10, 11+50, 15+20, and 16+80). Can you please confirm which unit of measurement is correct, or, if the bid form is correct, identify where else this product is to be used?

A2. The quantity reported reflects the square footage of New Concrete Fabriform Erosion Control System, not the square yardage. To avoid revisions to the specifications in addition to the bid schedule, the quantity shall be revised to 710 SY. Attachment C – Itemized Proposed Bid Form has been revised and reissued as a part of Addendum No. 1.

Q3. What is the Engineer's Estimate/Planned Budget Amount for this project?

A3. The engineer’s estimate is $2 Million.

Below is the City’s reply to RFI’s (Request for Information – a/k/a bid inquiries or questions) asked in person at the Pre-Bid Meeting held on Thursday, April 17th, 2025, at 2:00PM at the Leesburg International Airport.

IFB 2501401

Leesburg International Airport Taxiway A1, A3, and D Reconstruction & Taxiway A2 Relocation

Addendum No. 1

Q4: Will the gopher tortoise relocations be done off-site to a receiving bank? Or can the relocations be completed at the airport under the airport exemption?

A4: Gopher tortoises must be relocated off-site to a receiving bank. Allowances are included in the bid schedule to cover the costs associated with permitting, excavations, and relocations.

Burrows identified adjacent to or outside of the project grading limits will be protected in place and the necessary setbacks will be maintained throughout construction. Gopher tortoise survey and relocations shall occur during the procurement period and will not impact or affect the project schedule or construction durations.

Q5: How long will the procurement period be for the awarded bidder in order to acquire all of the materials for the project?

A5: The procurement period will be coordinated with the awarded bidder. Adequate time shall be allotted to allow for the procurement and delivery of all critical path materials and equipment. It is the intent of the Owner to ensure that adequate time is provided to allow for all materials to be on hand prior to the issuance of the Construction Notice to Proceed and the start of construction.

Q6: What is the RAP allotment in the P-401 specification?

A6: RAP is not permitted to be used in P-401 asphalt paving.

Q7: For the construction access route, there is a note that states that the access route shall be improved with millings or similar material. Is this paid separately or included in a bidding item?

A7: Note 2 on G101 states, “Existing construction access road is composed of asphalt millings.

The existing access road shall be enhanced with excess millings at the discretion of the RPR, Engineer of Record, or Owner”. No direct measurement or payment shall be made for the maintenance and upkeep of existing construction access routes. It is the intention of the project to ensure that the existing access route from the construction access gate to the edge of the aircraft runup area is maintained and left in condition equal to the state of the access route prior to the start of the project. Maintenance and upkeep of existing and proposed access routes is specified and detailed in the construction safety and phasing plan. Compliance with the Construction Safety and Phasing Plan is measured and paid under Item GP-80, Construction Safety and Phasing Plan Compliance.

Q8: Can the most recent gopher tortoise survey be provided?

A8: The certified gopher tortoise survey completed as a part of the Runway 13-31 Rehabilitation project is attached to this addendum for reference.

Q9: What is the Engineer’s estimate for the project?

A9: The engineer’s estimate is $2 Million.

Q10: Please provide DBE goal for the project and DBE letter of intent and DBE utilization document if they are to be submitted with the bid A10: The DBE goal is 10%. DBE Statement, DBE Letter of Intent, and Contractor DBE Plan forms are attached to this bid addendum. If the DBE goal cannot be met, bidders shall indicate the participation percentage they are committed to achieving and DBE Good Faith Efforts must be documented and submitted with project closeout. DBE Good Faith Efforts forms are included at the end of the DBE Documents pdf that is included with this addendum.

Attachments:

• Gopher Tortoise Survey and Permitting Information from the Runway 13-31 Rehabilitation Project Completed in December of 2020.

• IFB 2501401 ATTACHMENT C – Revised Itemized Proposed Bid Forms (4/21/2025)

• DBE Documents – ITB 2501401

ACKNOWLEDGMENT - Addendum #1

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12/4/2020 After Action Report https://public.myfwc.com/CrossDOI/PermitSystem/AfterActionReportDef.aspx?ID=24664&mode=ModeEdit&LookupName=AfterActionReportSearch 1/2

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Summary (will be updated after submission)

Site/Unit Gopher Tortoises Permitted

Gopher Tortoises Relocated > 129 mm

Male Female SubAdult Juveniles

Leesburg Airport Runway 13-31 Rehabilitation/On Site

0 0 0 0 0 0

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1 8 7 1 6 0 1

100% Survey Results

Date Completed 12/01/2020 MM/DD/YYYY

Number of Potentially Occupied Burrows

Gopher Tortoises Relocated

Select View/Edit Capture Date

Gopher Tortoise

ID

Sex Size Weight Health Release Date

Site/Unit Capture Method Marking Type

Captured By

View/Edit 12-01-2020 1647 Female 332 7020 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Supervise backhoe excavation of gopher tortoise burrows to capture gopher tortoises

Drilled and notched marginal scutes

Young, Joe (Agent)

View/Edit 12-01-2020 1648 Female 310 6460 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Supervise backhoe excavation of gopher tortoise burrows to capture gopher tortoises

Drilled and notched marginal scutes

Young IV, Joe (Assistant)

View/Edit 12-01-2020 1649 Male 265 4180 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Supervise backhoe excavation of gopher tortoise burrows to capture gopher tortoises

Drilled and notched marginal scutes

Young IV, Joe (Assistant)

View/Edit 12-01-2020 1650 Female 313 6380 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Supervise backhoe excavation of gopher tortoise burrows to capture gopher tortoises

Drilled and notched marginal scutes

Young IV, Joe (Assistant)

View/Edit 12-01-2020 1651 Female 295 4920 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Supervise backhoe excavation of gopher tortoise burrows to capture gopher tortoises

Drilled and notched marginal scutes

Young, Joe (Agent)

View/Edit 12-01-2020 1652 Female 302 5720 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Supervise backhoe excavation of gopher tortoise burrows to capture gopher tortoises

Drilled and notched marginal scutes

Young, Joe (Agent)

View/Edit 12-01-2020 1653 Female 321 6160 Healthy 12-03-2020 Triple S Ranch, Supervise backhoe excavation of gopher tortoise

Drilled and

Young IV, Joe

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Phase 1/Triple S Ranch, Phase 1 burrows to capture gopher tortoises notched marginal scutes

(Assistant)

View/Edit 12-01-2020 1654 Juvenile 55 40 Healthy 12-03-2020

Triple S Ranch, Phase 1/Triple S Ranch, Phase 1

Capture gopher tortoises using hand shovel excavation of gopher tortoise burrows

Notched marginal scutes

Young IV, Joe (Assistant)

Add Delete Selected

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Select View/Edit Species Number Relocated Species Relocation SiteName

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Gopher Tortoise Nests Relocated

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Yes No This is the final After Action Report completing all activities authorized by this permit. Selecting YES will void this permit and nullify your recipient site reservation(s).

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ITEM

NO. SPEC. DESCRIPTION QUANTITY UOM

UNIT

PRICE

EXTENDED

PRICE

1 P-101 COLD MILLING EXISTING PAVEMENT, FULL DEPTH 6,000 SY

2 P-101 PAVEMENT MARKING REMOVAL 3,000 SF

3 P-101 REMOVAL OF EXISTING DRAINAGE PIPE 380 LF

4 P-101 REMOVAL OF EXISTING CONCRETE FLUME 460 SY

5 P-101 REMOVAL OF EXISTING DRAINAGE STRUCTURE 4 EACH

6 P-152 UNCLASSFIED EXCAVATION 3,700 CY

7 P-211 LIME ROCK BASE COURSE 1,100 CY

8 P-212 RE-GRADE EXISTING LIME ROCK BASE COURSE 900 SY

9 P-401 ASPHALT SURFACE COURSE 1,900 TON

10 P-403 ASPHALT BASE COURSE 500 TON

11 P-602 EMULSIFIED ASPHALT PRIME COAT 1,620 GAL

12 P-603 EMULSFIED ASPHALT TACK COAT 800 GAL

13 P-610 NEW 6" THICK CONCRETE FLUME 10 CY

14 P-620 PAVEMENT MARKINGS, WATERBORNE PAINT, WITH TYPE I REFLECTIVE MEDIA 3,100 SF

15 P-620 PAVEMENT MARKINGS, WATERBORNE PAINT, WITHOUT REFLECTIVE MEDIA 5,000 SF

16 P-620 HALF-RATE PAVEMENT MARKINGS, WATERBORNE PAINT, WITHOUT REFLECTIVE MEDIA 3,100 SF

17 T-904 SODDING 29,000 SY

18 D-701 24" REINFORCED CONCRETE PIPE, CLASS III 290 LF

19 D-701 FDOT CROSS DRAINED MITERED END SECTION, SINGLE BARREL 4 EACH

20 GP-80 CONSTRUCTION SAFETY AND PHASING PLAN COMPLIANCE 1 LS

21 GP-80 STABILIZED ACCESS ROAD 1 LS

22 --- GOPHER TORTOISE SURVEY/PROTECTION 1 LS

23 --- GOPHER TOROISE PERMIT 1 ALLOW 8,000.00$

24 --- GOPHER TORTOISE BURROW EXCAVATION AND RELOCATION 1 ALLOW 25,000.00$

25 --- INSTALL NEW APRON TIE-DOWNS 12 EACH

26 SP-104-1 TEMPORARY POWER AND TEMPORARY AIRFIELD LIGHTING 1 LS

27 SP-105-1 ELECTRICAL DEMOLITION 1 LS

28 L-108-1 1/C L-824 TYPE C - UNSHIELDED #8 AWG 5KV STRANDED COPPER CABLE, INSTALLED IN DUCT OR CONDUIT 8,500 LF

29 L-108-2 1/C #2 AWG SOLID COPPER COUNTERPOISE CABLE, INSTALLED OVER DUCT OR CONDUIT 6,000 LF

30 L-108-3 0.75" DIAMETER BY 10.00' LONG COPPER CLAD STEEL SECTIONAL GROUND ROD 250 EA

31 L-110-1 1 WAY 2" SCHEDULE 40 PVC DIRECT EARTH BURIED DUCT 5,400 LF

32 L-110-2 1 WAY 2" SCHEDULE 40 PVC CONCRETE ENCASED DUCT 250 LF

33 L-110-3 2 WAY 2" SCHEDULE 40 PVC CONCRETE ENCASED DUCT 125 LF

34 L-110-4 1 WAY 4" SPLIT DUCT 50 LF

35 L-115-1 L-867B JUNCTION CAN 2 EA

36 L-115-2 JUNCTION CAN PLAZA - TWO L-867D CANS 2 EA

37 L-125-1 L-861T(L) OMNIDIRECTIONAL, BLUE, LED, TAXIWAY EDGE LIGHT 69 EA

38 L-125-2 L-861T(L) OMNIDIRECTIONAL, BLUE, LED, TAXIWAY EDGE LIGHT (A) 2 EA

39 L-125-3 FIELD LIGHTNING ARRESTOR ASSEMBLY 8 EA

40 L-125-4 L-858(L) SIGN - SINGLE/DOUBLE FACE, LED, SIZE 2 - 1 MODULE 2 EA

41 L-125-5 L-858(L) SIGN - SINGLE/DOUBLE FACE, LED, SIZE 2 - 2 MODULE 4 EA

42 L-125-6 L-858(L) SIGN - SINGLE/DOUBLE FACE, LED, SIZE 2 - 3 MODULE 7 EA

43 L-125-7 L-858(L) SIGN - SINGLE/DOUBLE FACE, LED, SIZE 2 - 4 MODULE 1 EA

44 L-125-8 L-858C SIGN - SINGLE FACE, NON-LIGHTED, TAXIWAY END MARKER 1 EA

45 --- NEW CONCRETE FABRIFORM EROSION CONTROL SYSTEM 710 SY

46 --- DANDY POP STORM DRAIN INLET PROTECTION 1 EACH

47 C-100 CONTRACTOR QUALITY CONTROL PLAN (CQCP) 1 LS

48 C-102 TEMPORARY AIR & WATER POLLUTION, SOIL EROSION, & SILTATION CONTROL 1 LS

49 C-105 FIELD OFFICE EQUIPMENT 1 LS

50 C-105 FIELD OFFICE 1 LS

51 C-105 MOBILIZATION (10% MAXIMUM) 1 LS

(TOTAL SHALL MATCH PROPOSAL BID FORM) TOTAL BASE BID

IFB 2501401

Leesburg International Airport Taxiway A1, A3, & Reconstruction and Taxiway A2

Relocation Revised Itemized Bid Form - 4/21/2025

Taxiway A1, A3, & D Reconstruction and Taxiway A2 Relocation

Leesburg Internation Airport – ITB 2501401

DISADVANTAGED BUSINESS ENTERPRISE (DBE) STATEMENT

The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this contract. It is the policy of the Sponsor to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged to submit proposals. Award of this contract will be conditioned upon satisfying the DBE requirements of this contract. These requirements apply to all bidders, including those who qualify as a DBE. A DBE contract goal of

10.0 percent has been established for this contract. The bidder shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to meet the contract goal for DBE participation in the performance of this contract. Excerpts from 49 CFR Part 26 are included in the “Regulations” section of the Contract Documents.

Within 3 business days after the opening of bids and before the award of the contract, all bidders wishing to remain in competition for award of this contract shall submit The Contractor’s DBE Plan to the Owner. The Contractor’s DBE Plan Form and DBE Letter of Intent Form are located in this document and included in Addendum #1.

CERTIFICATION OF BIDDER: The undersigned bidder will satisfy the DBE requirements of these specifications in the following manner (please check the appropriate space):

The bidder is committed to meeting or exceeding the DBE utilization goal stated above on this contract.

The bidder, if unable to meet the DBE utilization goal stated above, is committed to a minimum of % DBE utilization on this contract and will submit documentation demonstrating good faith efforts.

SMALL BUSINESS PARTICIPATION:

This contract does not have a Small Business Element (SBE) set-aside.

Name of Bidder’s Firm:

Street Address:

City: _____________________________________ State: ___________________ Zip: ___________

Bidder’s Status: DBE: ____ Non-DBE: ______

Age of Firm: _________________ Annual Gross Receipts of Firm: ________________________

IRS Number:

Signature and Title

DBE LETTER OF INTENT FORM

(Submit one form for each DBE subcontractor, supplier or manufacturer.)

Project Name/Location: Taxiway A1, A3, & D Reconstruction and Taxiway A2 Relocation – Leesburg International Airport, Leesburg, Florida

FAA AIP Project No:

Name of Bidder’s Firm:

City: State: Zip: _____________________

Name of DBE firm:

City: State: Zip:_____________________

Contact Person: Telephone:____________________________________

Certifying Agency: Expiration Date:_________________

(DBE firm shall submit evidence, such as a photocopy, of their certification status)

Classification: Prime Contractor Subcontractor Joint

(circle one) Manufacturer Supplier Venture

SUMMARY OF WORK ITEMS

Work Item(s) Description of Work Item Estimated Quantity Total Value

The bidder is committed to utilizing the above-named DBE firm for the work described above. The estimated dollar value of this work is $ .

Affirmation:

The above-named DBE firm affirms that it will perform the portion of the contract for the estimated dollar value as stated above.

By:

(Signature of DBE firm’s representative) (Title)

If the bidder does not receive award of the prime contract, any and all representations in this

Letter of Intent and Affirmation shall be null and void.

CONTRACTOR’S DBE PLAN

(Submit this form and attach one DBE Letter of Intent Form for each DBE subcontractor, supplier or manufacturer.)

Project Name/Location: Taxiway A1, A3, & D Reconstruction and Taxiway A2 Relocation – Leesburg International Airport, Leesburg, Florida

FAA AIP Project No: _________________________________________________________________________

Total Awarded Contract Amount: $

Name of Bidder’s Firm: ________________________________________________________________________

Street Address: _______________________________________________________________________________

City: State: Zip:_____________________

Printed name of signer: ________________________________________________________________________

Printed title of signer: __________________________________________________________________________

DBE UTILIZATION SUMMARY

DBE Contract Amount DBE Value Contract %

DBE Prime Contractor $ x 1.00 = $ %

DBE Subcontractors $ x 1.00 = $ %

DBE Suppliers $ x 0.60 = $ %

DBE Manufacturers $ x 1.00 = $ %

* Total Proposed DBE Participation $ %

Established DBE Goal $ %

* If the total proposed DBE participation is less than the established DBE goal, Bidder must provide written documentation of the good faith efforts as required by 49 CFR Part 26.

Affirmation:

The undersigned hereby assures that the information included herein is true and correct, and that the DBE firm(s) listed on the attached DBE Letter of Intent Forms have agreed to perform a commercially useful function in the work items noted for each firm. The undersigned further understands that no changes to this plan may be made without prior approval from the Civil Rights Staff of the Federal Aviation Administration.

By:

(Signature of Bidder’s representative) (Title)

STATEMENT OF GOOD FAITH EFFORTS

TAXIWAY A1, A3, & D RECONSTRUCTION AND TAXIWAY A2 RELOCATION

BIDDER:

DATE: _____________________

This form is to be completed if bidder fails to achieve the DBE goals established for this project. The bidder is allowed to use an alternate method that demonstrates the good faith efforts made to meet the goals established as long as all of the requested information is included. Failure to include all requested information shall result in the bid being determined as nonresponsive to the DBE requirements.

The following list is not intended to be exclusive or exhaustive and the City will look not only at the different kinds of efforts the bidder has made, but also the quality, quantity, intensity and timeliness of those efforts.

It is the responsibility of the bidder to exercise good faith efforts. Any act or omission by the City shall not relieve the bidder of this responsibility.

Criteria listed below are excerpted from Appendix A of 49 CFR93, as amended. A response is required to address each cited paragraph. Additional pages may be added as necessary.

1. Attendance at Pre-Bid conference, if held:

Yes No Not Held

2. Whether and when the bidder provided written notice to all certified DBE’s listed on the

Florida Department of Transportation’s BizNet website that perform the type of work to be subcontracted and advising the DBE’s of the specific work the bidder intend to subcontract;

that their interest in the contract is being solicited; and how to obtain information for the review and inspection of contract plans and specifications.

All letters from bidders to prospective DBE subcontractors must be post marked or fax recorded a minimum of 12 calendar days prior to bid opening.

- Provide complete list of all DBE’s solicited.

- Provide DATE letters were mailed (DBE’s will be canvassed as to who sent them letters and what date they were received.) Provide a copy of solicitation and all other letters sent to DBE’s. Recommended information in your solicitation letter can include, but not limited to, the following:

• Project specific information.

• Your willingness to assist with supply purchases.

• Bonding requirements of your firm.

• Any assistance your firm will be giving regarding bonding requirements, lines of credit and insurance requirements.

• Availability of specifications and plans through your office.

• Best time to reach you by phone (DBE firms will be canvassed regarding your responsiveness to their calls and project information they received from your firm.)

• Bid opening date and all addendum information.

• Your requirements/time frames/payment schedules.

Attachment 3.A may be used to record the information required to show compliance with this section.

3. Whether the bidder selected feasible portions of work to be performed by DBE’s, including, where appropriate, breaking contracts or combining elements of work into feasible units.

The ability of the bidder to perform the work with its own work force will not in itself excuse a contractor from making positive efforts to meet the established goals.

If appropriate, detail any subcontracting category that you have broken down to assist DBE firms and list firms that have been made aware of this reduced scope.

Subcontracting Category DBE Firm

4. Whether the bidder considered all quotations received from DBE’s and for those quotations not accepted, the bidder shall provide an explanation of why the DBE will not be used during the course of the contract. Receipt of lower quotation from non-DBE will not in itself excuse a bidder’s failure to meet project goals.

List all DBE firms who quoted these projects; the amount quoted, and the successful subcontractor (if not the DBE firm) and their quote:

Name of non-DBE Name of DBE’s Subcontractor Subcontractor’s DBE Quote vs. Chosen Quote

5. Whether the bidder provided interested DBE’s assistance in reviewing the contract plans and specifications.

6. Name the DBE firms provided assistance and describe how your firm provided such assistance.

7. Whether the bidder assisted interested DBE firms in obtaining required bonding, lines of credit or insurance if such assistance was necessary.

If the project was above $200,000 or exempt from the County’s Bond Waiver Program, name the DBE’s assisted and describe the assistance provided.

8. Whether the bidder advertised in general circulation, trade association, and/or minority/women - focus media concerning the subcontracting opportunities.

List which papers carried your ad and attach a copy of the ad.

9. Whether the bidders followed up initial solicitations of interest by contacting DBE’s to determine with certainty whether the DBE was interested.

Name the DBE’s you followed up with and describe your follow up efforts.

10. Whether the bidder negotiated in good faith with interested DBE’s, not rejecting DBE’s as unqualified without sound reasons based on a thorough investigation of their capabilities.

a) Provide a detailed statement of reasons why subcontracts were not entered into with a sufficient number of DBE’s to meet the established goals.

b) Provide a list of DBE subcontractors you deemed unqualified and provide an explanation for the construction you reached.

c) For those DBE subcontractors contacted but determined to be unavailable, provide either:

i) a signed letter to the bidder from the DBE stating they are unavailable;

or

ii) a statement from the bidder that the DBE subcontractor refused to submit a letter after reasonable requests; and detailed statement from the Bidder of the reasons for the bidder’s conclusion.

11. Whether the bidder effectively used the services of available minority/women community organizations; minority/women contractors’ groups; local, state and federal minority/women business assistance offices; and other organizations that provide assistance in the recruitment and placement of minority/women business enterprises.

List minority/women organizations contacted.

(A minimum of three organizations must be contacted.)

Organization Person Contacted Date Contacted

12. Whether the bidder has utilized DBE subcontractors on other County contracts within the past six months.

List any local projects your firm has performed in the last six (6) months, the DBE subcontractors utilized and the dollar value of the DBE’s subcontractor.

Project Name DBE Firms Used Dollar Value

13. Describe any additional efforts or circumstances which may assist the Authority in

Determining Good Faith Efforts.