Addendum 1 200039C001 final.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY

P.O. BOX 14350

SALEM, OREGON 97309-5047

ITB 200039C001 Addendum 1 Page 1 of 6

August 4, 2022

Installations Division

SUBJECT: Addendum 1 to ITB 200039C001 – Baker City Armory Roof Replacement

TO ALL PROSPECTIVE BIDDERS AND ALL OTHERS CONCERNED

1. The changes, clarifications, omissions, additions, and alterations in, on, and to the solicitation information and specifications shall apply to the bids submitted for and to the project indicated above. Except as modified by this

Addendum, all of the terms and provisions of the Invitation to Bid (“ITB”) for the above listed project remain in full force and effect. This Addendum Number 1 supersedes all previous instructions pertaining to the items listed:

CHANGES TO ITB

2. Changes to ITB: The following changes are made to the ITB. (Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough).

A. The following changes are made to Attachment A Statement of Work

Revise SW-3 Principal Features item 3 b. to read as follows

3 b. Work includes all of the existing membrane roof areas and parapet cap, flashing and the like to be removed and replace with new. All installed items are to be NEW meeting manufactures installation requirements. DO NOT REUSE OLD MATERIALS OR FASTENER SLATED FOR

REPLACEMENT UNLESS SPECIFICALLY AUTHORIZED BY THE OWNER.

Revise SW-3 Principal Features item 3 i to read as follows

3 i Install new flex boots on all the fall protection supports and applicable roofing penetrations, including but not limited to roof penetrations on both the membrane and metal roofing systems.

Add the following to SW-3 Principal Features as item 3 o

3 o Remove & dispose of the abandoned in-place ductwork at approximate grid lines G11 – H11, that served the former indoor firing range. Provide louver or other Owner approved insulated metal cover to make a weathertight barrier to protect building structure from moister intrusion at ductwork penetration to building.

B. ITB Exhibit 1 Pricing Submittal Form is deleted in its entirety and replaced by Exhibit 1 Pricing Submittal

Form Addenda 1 Version attached to this Addendum as Attachment 1. Bidders must use this Pricing

Submittal Form with their bid submission.

C. Formal responses to questions received:

1. There was some talk during the walk regarding coating the narrow roofs below the metal roofing. Is that an acceptable roofing system for that location? What coating system would be acceptable?

Silicon? Polyurethane?

ITB 200039C001 Addendum 1 Page 2 of 6 o Secondarily, if the coating is approved, metal coping at metal roof will remain. Color won’t match coping that gets replaced.

RESPONSE: 1) No coating system has been approved at this time. Bidders should assume work will be a like-for-like replacement in these areas.

2. Is the owner responsible for removal/reinstalling heat cables?

RESPONSE: 2) Bidders should assume responsibility removal/reinstallation of downspout heating cables.

3. Will the re-aiming of the satellite dish be by owner?

RESPONSE: 3) Bidders should assume responsibility for removing and reinstalling satellite dish in same location and orientation as existing. Owner will recommission and establish digital connection upon completion. Bidder/contractor shall coordinate removal of all wired and wireless communications systems before removing from service.

4. Is there any work required at the metal roof?

RESPONSE: 4) Metal roof work is limited to only that work necessary to ensure a complete and weathertight roofing system. It is understood that removing the mechanically seamed metal roof will not be practical in most instances.

5. ITB SW-3.f refers to an ice and water shield. Where does this occur if we are only removing to the insulation?

RESPONSE: 5) Ice and water-shield should be installed where existing membrane and insulation are damaged and needs to be replaced, and along perimeters and parapet walls where the substrate has been exposed as part of the Work under new parapet cap and flashing locations.

6. Is the coverboard mechanically fastened?

RESPONSE: 6) Bidders should assume the coverboard is mechanically fastened and where replaced the new coverboard should be installed as required by manufactures recommendation or in a similar manner as existing coverboard is installed.

7. Is there a background check required specific to this project?

RESPONSE: 7) No background checks are required for personnel working on the project.

However, all personnel should be equipped with compliant photo identification.

8. Is it acceptable if the project cannot be started before November? Material lead times may push the project out several months from award.

RESPONSE: 8) Ideally the project would be completed before winter weather. However, all work must be completed and final invoicing must be submitted before June 30, 2023.

Additional Note: The Owner is carrying a contingency for issues that may arise or potential betterments offered during the work with the goal of resolving identified leak locations throughout the entire roofing system.

3. This addendum must be acknowledged and submitted for this project. By acknowledging this addendum on

Section H, (2), (a) of the ITB, the bidder agrees they have read and understood the above mentioned changes and have incorporated those changes into their bid.

PROTEST OF ANY CHANGES TO THE ITB MADE BY THIS ADDENDUM MUST BE SUBMITTED IN

WRITTEN FORM TO SAM GOFF – CPPB PROCUREMENT & CONTRACT SPECIALIST, OREGON

ITB 200039C001 Addendum 1 Page 3 of 6

MILITARY DEPARTMENT - AGI, 1776 MILITIA WAY SE, SALEM, OREGON OR VIA EMAIL TO

SAMUEL.A.GOFF.NFG@ARMY.MIL BY 3 PM ON August 5, 2022.

Sam Goff Sam Goff - CPPB

Procurement & Contract Specialist mailto:SAMUEL.A.GOFF.NFG@ARMY.MIL

ITB 200039C001 Addendum 1 Page 4 of 6

ATTACHMENT A

State of Oregon – Oregon Military Department

Invitation to Bid

EXHIBIT 1

200039C001

ADDENDUM 1

PRICING SUBMITTAL FORM

PRICING SUBMITTAL INSTRUCTIONS:

Bidders shall enter pricing and other required information for all Bid Items listed in this Pricing Submittal

Form. If this Pricing Submittal Form is replaced by Addenda then Bidders shall use the Addenda forms to provide pricing and other required information. If the Pricing Submittal Form is only modified by

Addenda, then bidders shall follow the instructions in the Addenda for making modifications to the Pricing

Submittal Form. Failure to supply the required information in the Pricing Submittal Form or subsequent

Addenda may result in Bid rejection as non-responsive.

BASE BID

Provide all parts, labor, material and equipment necessary to deliver a complete leak free roofing assembly.

The work in general consists of providing all material, labor and equipment necessary to completely remove all existing roofing assembly down to the 6” insulation layer; inspect and replace any damaged or saturated insulation; install new coverboard, fully adhered 60 mil (minimum) PVC membrane roofing system (or Owner approved equal), wrap the interior parapet walls up over to the outside face with the approved membrane system, cap the parapets with new metal, matching the existing finishes, install new flex boots on all the fall protection supports and other roofing penetrations, including mechanical curbs, replace all of the existing roofing walking surfaces (per original plans), install new gutters & downspouts matching existing finishes; all incidentals in accordance with manufacturer’s most recent published requirements to provide leak free and warranted Complete Roofing System. All material and supplies must be new unused.

The Roof Replacement areas generally consist of an approximate 26,200 square feet of Roofing System comprised of the following areas:

Sloped Roof Areas ~14,000sf

Vehicle Maintenance Building ~4,900sf

Mechanical Well Areas ~7,227sf

Base Bid shall include up to 400 square feet of insulation and coverboard replacement.

Bidder/Contractor is responsible for verification of all square footage. Owner shall not be responsible for the accuracy of any square footage information provided within this ITB, subsequent Contract, or mistakes and/or errors by the bidder and/or contractor.

Manufacturer’s Warranty: Roof System Manufacturers standard 20-year Weathertight Performance

Warranty.

Applicators (Roofing Contractor) Workmanship Guarantee: 2-yr Roofing Contractor Workmanship

Guarantee.

OWNER’S CONTINGENCY: Offerors must include a Contingency Budget/Allowance of $50,000.00.

This value is controlled by the Owner (OWNER DIRECTED) and will be used at the Owner’s sole discretion. Successful Offeror must include this Contingency in the schedule of values as part of the Base

Bid and contract value. Owner may adjust the Contingency Budget/Allowance for contract award.

ITB 200039C001 Addendum 1 Page 5 of 6

BASE BID INCLUDING OWNER’ S CONTINGENCY - LUMP SUM: $_____________________

ADD ALTERNATIVES

ALTERNATE 1.

On parapet walls greater than 36” in height, cover approved PVC membrane with new standing seam metal, matching existing durability and color of the existing standing seam roofing, widen and install new parapet cap to cover the standing seam metal, install the standing seam wall panels from the top of the parapet wall to within 18” from the horizontal roof surface. The work is to include all necessary panel support, flashing, counterflashing, drip edge, and all other appurtenances to support this application and meeting the intention of the Complete Roofing System.

ALTERNATE 1. LUMP SUM: $_________________________

DEDUCTIVE ALTERNATIVES

DEDUCTIVE 1

Provide lump sum dollar amount to be deducted from Base Bid should owner chose to maintain/reuse existing coverboard throughout, with the exception of approximately 400 sqf of damaged areas already scheduled for replacement

DEDCUTIVE 1. LUMP SUM: $_________________________

UNIT PRICING

Unit price is an amount offered by Bidders as a price per unit of measure for materials or services added or deducted from the contract sum by appropriate contract modifications. These unit prices will be used in conjunction with the

General Conditions, Section D, for changes to the Work, as required by the Owner. The unit price is being established only for work added or deducted from the base bid or alternate or item.

Bidders shall provide unit pricing for the following items. These unit prices will not be used in the method of award.

Failure of the Bidder to provide these unit prices shall result in Offer rejection.

UNIT PRICE NO. 1:

Insulation & coverboard, additional removal and replacement

Provide the cost to remove, dispose of and provide new insulation & coverboard per Project requirements as directed by the Owner. This unit pricing will be used for insulation & coverboard replacement beyond the Base Bid required 400sf. Cost shall be quoted based on a following unit pricing:

PRICE PER 100 SQUARE FOOT. $____________________________

PRICE PER 1,000 SQUARE FOOT. $____________________________

UNIT PRICE NO. 2:

Wood Backing Boards.

Cost to remove and provide/replace damaged (or as instructed by Owner during project) dimensional wood blocking, leveling curbs, backing, nailing board, etc. with new wood board of the same size, material and shape as the original existing including painting to match existing where applicable.

Cost shall be quoted as a 12-foot (12’-0”) section unit price.

PRICE PER (per 12’0” Section): $____________________________

BIDDER INFORMATION

COMPANY NAME:

ITB 200039C001 Addendum 1 Page 6 of 6

ADDRESS:

ADDRESS:

AUTHORIZED REPRESENTATIVE NAME: TITLE:

SIGNATURE: DATE:

EMAIL ADDRESS:

CONTACT PHONE: CELL:

CCB NUMBER: Expiration Date:

DUNS NUMBER: FEIN: