Addendum_03_W912JV26C3001_Boardman_WGS_HabitatRestoration_2026-04-09~1.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY SE

P.O. BOX 14350

SALEM, OREGON 97309-5047

Addendum 3 – RFP W912JV26C3001 Page 1 of 8

April 9, 2026

SUBJECT: Addendum Number 3 to RFP W912JV26C3001 – Boardman Washington Ground Squirrel Habitat Restoration, Morrow County, Oregon, OregonBuys Bid # S-24800-00016210.

TO ALL PROSPECTIVE OFFERORS AND ALL OTHERS CONCERNED

PURPOSE OF ADDENDUM

This Addendum Number 3 is issued to:

1. Provide responses to questions received during the RFI period; and

2. Incorporate revisions to the Statement of Work (Attachment G) to clarify Phase II and Phase III requirements and address related questions received during the RFI period.

These changes are hereby incorporated into the Solicitation Documents.

Except as clarified by this Addendum Number 3, all the terms and provisions of the RFP remain in full force and effect.

CHANGES TO THE SOLICITATION

REVISIONS TO ATTACHMENT G – STATEMENT OF WORK

Attachment G – Statement of Work has been revised to clarify and reorganize Phase II and Phase III requirements to better reflect how the Work will be executed under the Contract.

These revisions include refinement of scope, implementation approach, and the structure of optional work. The revisions are intended to improve clarity, reduce ambiguity, and align requirements with performance-based outcomes.

Where applicable:

Additions are indicated in bold and underlined

Deletions are indicated by strikethrough

Addendum 3 – RFP W912JV26C3001 Page 2 of 8

The revised Attachment G is included with this Addendum and replaces the previous version in its entirety. A redline version is also provided for reference to identify revisions.

Offerors are advised to review the revised Attachment G in its entirety, as clarifications to Phase II and Phase III may affect technical approach and pricing.

SUMMARY OF KEY REVISIONS

The following summarizes the primary revisions made to Attachment G – Statement of Work:

1. Phase II – Habitat Enhancement (Area 1 – 112 Acres)

Clarifies that the Contractor is responsible for evaluating existing site conditions within the

112-acre work area and determining the type and quantity of work necessary to achieve success criteria

Confirms use of a focus-area planting methodology rather than uniform planting across the full acreage

Clarifies the relationship between prior (2022–2024) planting efforts and additional work required to meet success criteria

Refines monitoring expectations to allow for a scientifically defensible, performance-based approach

Emphasizes that quantities are estimates and subject to refinement based on field verification

2. Phase III – Optional Habitat Enhancement

Establishes Phase III as optional work that may be authorized by the Agency during the Contract term

Clarifies that Phase III work is not limited to predefined locations and may include additional acreage beyond Phase II within the Boardman RMA

Confirms that work may occur within previously treated areas (including Area 1) and/or other areas identified by the Agency

Defines that the specific scope, acreage, and location of Phase III work will be determined at the time of written authorization

Establishes an overall not-to-exceed potential of up to 307 acres for Phase III work, subject to funding and Contract limitations

3. Plant Materials and Grow-Out

Clarifies that plant propagation, procurement, and nursery grow-out may be included as part of the Work

Addendum 3 – RFP W912JV26C3001 Page 3 of 8

Establishes that plant grow-out may be treated as a deliverable-based component, subject to documentation and Agency acceptance

Aligns plant material requirements with approved species lists, sourcing expectations, and Work Plan coordination

Maintains that all payments will be made in accordance with the Contract and only for completed and accepted deliverables

4. General Contract Alignment

Replaces proposal-based language with Contractor obligations consistent with Contract execution

Improves organization and removes redundant or unclear language

Aligns all requirements with performance-based success criteria and Agency-directed implementation

REVISED SCHEDULE OF EVENTS

In consideration of the revisions to Attachment G, the Proposal Due Date is revised as follows:

Previous Proposal Due Date: April 16, 2026 at 2:00 P.M. PT

Revised Proposal Due Date: April 23, 2026 at 2:00 P.M. PT

All other dates remain unchanged unless otherwise stated.

SUPPLEMENTAL INFORMATION – QUESTIONS AND RESPONSES

QUESTIONS AND RESPONSES

The following are formal responses to questions received during the open RFI period ending March 27, 2026 at 2:00 P.M.

Where applicable, responses reflect the revised Statement of Work included in this Addendum.

1. Will a 30% down payment for plant grow out be acceptable (once surveying is complete and quantities of plants necessary for installation have been determined)? Example contract (Attachment A, pg. 2, paragraph 4.2) states payments will be made only for completed and accepted deliverables and services. A 30% down payment for plant grow out services is standard in the nursery industry.

RESPONSE: No. Advance payments are not permitted. However, plant grow-out may be included as a deliverable-based component of the Work. Payment may be made upon submission

Addendum 3 – RFP W912JV26C3001 Page 4 of 8 and Agency acceptance of documentation demonstrating that plant materials have been propagated, procured, or secured in accordance with the approved Work Plan and are dedicated to the project, as verified by supporting documentation. All payments will be made in accordance with the Contract and only for completed and accepted deliverables.

2. Will .KMZ/.KML files be acceptable for mapping/GIS requirements (Attachment G, pg. 7, paragraph 6.4)?

RESPONSE: GIS shapefiles are preferred. However, .KMZ and .KML files are acceptable provided they contain substantially similar attribute information necessary for project mapping and tracking.

3. Are we able to modify the bid form to show subtotals for per acre unit prices for each individual item (ie. seeding, planting, herbicide application, etc.), as well as a total per acre unit price? Each item varies significantly in per acre cost (Attachment E, pg. 2, line item 3.1).

RESPONSE: No. Proposers shall use the Pricing Submittal Form as provided. Additional supporting details may be included, but the official form must remain unchanged.

4. Will 4WD UTVs/ATVs be allowed off of designated roads for access in restoration areas to transport personnel/materials/tools/etc. (Attachment G, page 6, section 8)?

RESPONSE: Yes. Use of UTVs/ATVs off designated roads is permitted. The Contractor shall coordinate site access, staging, and work areas with OMD in advance.

5. Can planting be delayed in Phase 2 (installation in 2027 instead of 2026) to accommodate grow-out of necessary quantities of shrubs? (Attachment G, page 4, section 4.1)

RESPONSE: Yes. Planting in 2027 is acceptable if necessary to accommodate nursery grow-out and plant availability, provided the Contractor remains responsible for meeting the applicable success criteria within the contract performance period.

6. What is the period of performance for this contract? From contract award through June 30, 2031?

On page 3 of the RFP, it is stated that the initial term of the contract MAY extend through June 30, 2031 to allow time for implementation and monitoring to meet success criteria. (RFP, pg. 3, section 1.1)

RESPONSE: The contract term is as stated in the RFP. The initial term may extend through June 30, 2031, to allow for implementation and monitoring, subject to funding and contract amendments.

7. Were all 14 acres of the MPMG restoration area treated with Plateau and Milestone in fall 2023?

(Attachment G, pg. 2, section 3.1)

RESPONSE: Refer to Attachment G. Treatment history information provided in Attachment G represents the best available historical information; however, Offerors should base their technical approach on current field conditions and required performance outcomes.

Addendum 3 – RFP W912JV26C3001 Page 5 of 8

8. All 14 acres of the MPMG are assumed to have 14 acres of soil crust salvage and inoculation, 14 acres of seeding, and 14 acres of weed control? (Attachment G, pg. 2, section 3.1)

RESPONSE: Offerors shall assume up to 14 acres for soil crust salvage, inoculation, seeding, and weed control. Quantities are estimates and may vary.

9. For bidding purposes, we are to assume that there will be a solid 14 acres of soil crust that will need to be salvaged and stored, correct? We are to assume that a total of 609,840 square feet (14 acres) of crust will need to be stored? (Attachment G, pg. 2, section 3.1)

RESPONSE: Offerors shall assume up to 14 acres of soil crust salvage. Quantities are estimates and may vary.

10. In the 30 acre disturbance area, we are only salvaging a maximum of 14 acres of soil crust, correct? (Attachment G, pg. 2, section 3.1)

RESPONSE: Yes. Soil crust salvage is limited to a maximum of 14 acres within the disturbance area.

11. Will OMD be able to provide georeferenced maps of the Phase 1 MPMG salvage/restoration area, Phase 2 restoration areas, and optional Phase 3 restoration areas? (Attachment G, general)

RESPONSE: Yes. OMD will provide georeferenced mapping data to the selected Contractor.

12. For optional Phase 3 restoration, how large is restoration Area 2? Is Area 2 the 18-acre restoration site, or is Area 2 a different location? (Attachment G, pg. 5-6, section 5)

RESPONSE: Area 2 is a general reference to potential habitat enhancement locations within the Boardman RMA and is not limited to a single predefined acreage or specific site. While previously identified or completed restoration areas (including the 18-acre site) may be considered, Phase III work is not restricted to any specific location. The size, location, and extent of any Phase III work area, including Area 2, will be determined by the Agency at the time of written authorization, subject to available funding and Contract limitations.

13. Is Phase 3 intended to continue work in the 112 acre area (Area 1), as well as Area 2, or is it only intended for work to be performed in Area 2? (Attachment G, pg. 5-6, section 5)

RESPONSE: Phase III consists of optional habitat enhancement work that may be authorized by the Agency to expand or supplement habitat enhancement efforts within the Boardman RMA.

Phase III work is not limited to a specific predefined area and may include additional acreage beyond Phase II, subject to available funding and Contract limitations. Work may occur within previously treated areas, including the Phase II work area (Area 1 – 112 acres), and/or in other locations within the RMA identified by the Agency. All Phase III work will be authorized in writing by the Agency, and the specific location, scope, and extent of work will be defined at the time of authorization.

Addendum 3 – RFP W912JV26C3001 Page 6 of 8

14. Are there any methods of soil preparation (ie. plowing, tilling, disking) prohibited from use on the MPMG restoration site/other restoration areas? (Attachment G, general; Elseroad 2007, pgs 18- 19, Mechanical)

RESPONSE: No specific soil preparation methods are categorically prohibited. Proposed methods must be consistent with current restoration practices and/or best available science and be appropriate for the site and success criteria.

15. What are the minimum sample size requirements for monitoring? Is there a specific percentage for representative sample size desired for shrub and grass monitoring (ie. % of total area for grasses, % of total shrubs)? Specific number of plots per acre or specific size of plots desired?

(Attachment G, pgs. 4 - 5, section 4.1 & 4.2)

RESPONSE: The Contractor shall propose a monitoring approach and sample design that is scientifically defensible and sufficient to demonstrate whether success criteria are being met.

16. Grass density monitoring appears to be necessary for 3 years to meet success criteria – is the intention to monitor shrub survival for 3 years as well? (Attachment G, pgs. 4 - 5, section 4.1 & 4.2)

RESPONSE: Monitoring shall be performed as necessary to evaluate attainment of the applicable success criteria.

17. How many trips for monitoring are desired for Phase 2 work? Are we to monitor once initially

(ie. pre-planting and pre-seeding) and once again in the third year, or is monitoring desired for every year of the contract? (Attachment G, pg.s 4 - 5, section 4.1 & 4.2)

RESPONSE: The Contractor shall propose the monitoring frequency necessary to evaluate and demonstrate compliance with the success criteria.

18. For Phase 2 work in the 112 acre area, to meet the success criteria of 1 plant every square meter in a 10 meter area, with 5 focus areas per acre, are we to install sagebrush every 1 square meter over the entire 112 acres (542,080 plants total), or 5 plots per acre consisting of 10 sagebrush in a 10 meter area (for a total of 560 plots/5,600 plants total)? (Attachment G, pg.s 4 - 5, section 4.1 & 4.2)

RESPONSE: For proposal purposes, the correct interpretation is the focus-area planting approach described in Attachment G, not planting one shrub per square meter across the full 112-acre area. Based on the stated assumption of five focus areas per acre and ten shrubs per focus area, this equates to approximately 5,600 shrubs across 112 acres, subject to refinement based on Contractor evaluation of existing conditions and site verification.

19. In the 112 acre area, is the intention to survey all 560 plots of sagebrush previously installed in 2024 to determine the necessary number of shrubs to install for Phase 2 restoration? Or are we to use a relative sample size to determine an estimate of how many shrubs are to be installed? Is post-planting monitoring desired for all 560 plots, or a percentage of plots? (Attachment G, pgs.

3-5, section 4)

Addendum 3 – RFP W912JV26C3001 Page 7 of 8

RESPONSE: A representative sampling approach is acceptable unless otherwise directed by

OMD.

20. Are there active WGS dens in the 112 acre site or MPMG site? Are we to stay a specific distance away from dens when completing restoration activities? (Attachment G, pg. 1, section 1)

RESPONSE: Active dens may be present; however, OMD is not aware of any Navy-required buffer distances or seasonal restrictions specific to the habitat enhancement activities described in this solicitation. The Contractor shall coordinate site access and work sequencing with OMD.

21. Are prevailing wages required? If so, state or federal prevailing wages? (Attachment A, pg. 11, section 15)

RESPONSE: No. This solicitation is for services and is not subject to BOLI prevailing wage requirements.

22. Is water available on site for spraying/other activities? (Attachment G, general)

RESPONSE: Yes. Water is available on site for contractor use, subject to coordination with

OMD.

23. Is the buddy system required for single person operations? Are two people required to be on site at all times, or are individuals allowed to perform activities alone? (Attachment G, general)

RESPONSE: Contractors are responsible for complying with all applicable safety requirements.

No specific staffing minimum is prescribed.

24. Are Oregon State Licensed Immediately Supervised Trainees allowed to apply herbicides under the direct supervision of an Oregon State Licensed Applicator, or are only Licensed Applicators allowed to apply pesticides? (Attachment G, pgs 8 – 9, section 9)

RESPONSE: Only licensed applicators are allowed to apply pesticides. Supervised trainees are not permitted to apply pesticides under this contract. Each applicator must possess his or her own required license.

25. If we are not identifying any information as confidential or proprietary, we do not need to submit Attachment B, correct?

RESPONSE: Correct. Attachment B is only required if submitting confidential or proprietary information.

ACKNOWLEDGEMENT

This Addendum must be acknowledged and submitted with the Offer. By acknowledging this Addendum, the Offeror confirms that it has read and understands the clarifications provided herein and has considered

Addendum 3 – RFP W912JV26C3001 Page 8 of 8 them in the preparation of its Offer. Failure to acknowledge this Addendum may result in rejection of the Offer

Offeror: Initial here ____________

PROTEST OF ANY CHANGES TO THE RFP MADE BY THIS ADDENDUM MUST BE

SUBMITTED IN WRITTEN FORM VIA EMAIL TO COREY.BRECH@OMD.OREGON.GOV

BY 2:00 PM ON APRIL 10, 2026.