Addendum_-_027-RW-1025.pdf

This addendum pertains to Bid Number 027-RW-1025 issued by the School Board of Polk County, Florida, for the procurement of lunchroom cleaning and custodial supplies. The bid encompasses a comprehensive range of janitorial and cleaning products organized into 20 distinct product categories, including wastebaskets, toilet tissue holders, rubber gloves, mop heads, cleaning wipes, paper towel dispensers, and disinfecting supplies. All supplies are to be delivered to the School Board's warehouse in Bartow, Florida. Electronic bid responses were required to be submitted through VendorLink by October 24, 2024, at 3:00 PM ET. The contract period runs from November 4, 2024, through September 30, 2025, representing a one-year term. Vendors were mandated to bid on all items within specific composites to be considered for award, and the evaluation criteria emphasized strict adherence to approved and preferred brands, product sample submissions, and compliance with detailed manufacturer and model specifications.

The total anticipated bid value was approximately $68,600, with the first purchase order expected to represent approximately one-fifth to one-quarter of the total estimated annual quantities. Multiple vendors were awarded contracts for different line items, including Agni Enterprises LLC, Dade Paper & Bag, Genesis II, Pyramid School Products, Sam Tell and Son, United Sales USA Corporation, and W.B. Mason. Item 5 received no award due to the absence of acceptable bids, with the School Board indicating they would obtain quotes as needed for that category. Vendors were required to comply with various state and federal requirements, including drug-free workplace certifications, debarment declarations, and non-collusion affidavits. The School Board reserved the right to adjust contract terms and pricing after 90 days if market conditions warranted such modifications.