ADD NO 6 DCF ITN 2223 037.pdf

Addendum No. 06 with Written Inquiry Responses

DCF ITN 2223 037

FSH Environmental Housekeeping and Facilities Maintenance

DCF Addendum Template (PMT-12-2122) Effective April 2022

Solicitation Number: DCF ITN 2223 037 Solicitation Title: FSH Environmental Housekeeping and Facilities Maintenance Response(s) Due Date: 01/29/2024 Addendum Number: 06 Addendum Date: 02/13/2024

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITN 2223 037 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Section 5.1 Evaluation Criteria:

Criteria

Weight Score

EVS

(0-5)

Score

FM

(0-5)

Score

Landscaping

(0-5)

Score Transportation

(0-5)

4.2.4 TAB 3: VENDOR’S CAPABILITY

Provide a comprehensive overview demonstrating the Vendor’s ability to provide successful services according to the specifications. This overview includes a brief description of the Vendor’s organization, leadership credentials, approach for Scope of Work services, management, and means of completing tasks to meet or exceed Performance Measures as defined in the Department’s Standard Contract Part 2 (APPENDIX V).:

(Section 4.2.4.1) Vendor’s Organization: Does the Vendor’s mission and core tenets align with the vision and mission of the FSH (Standard Contract Part 2 Section B.2.), to “provide comprehensive mental health treatment services to ensure timely transition to the community.”?

Does the Vendor’s organization and governance structure represent a lean, Criteria

Weight Score

EVS

(0-5)

Score

FM

(0-5)

Score

Landscaping

(0-5)

Score Transportation

(0-5) efficient, and effective administrative model?

(Section 4.2.4.2) Experience: Does the Vendor have relevant successful experiences with implementing, operating, and maintaining services of equivalent size and complexity?

(Section 4.2.4.2.1) Does the Vendor provide information/proof regarding all necessary qualifications including but not limited to, Certified Healthcare Facility Manager (CHFM) from the American Hospital Association (AHA) for engineering leadership, etc?

4.2.5 TAB 4: VENDOR’S APPROACH

(Section 4.2.5.1) Approach to Services (Section 4.2.5.1.1) Does the Vendor’s Approach to FSH’s complicated and dynamic environment for each of the Vendor’s services being offered (EVS, FM, Landscaping, and Transportation) reflect an approach that will glean the required results/success?

Did the Vendor include the necessary extensive details on approach and management to the offered services?

(Section 4.2.5.1) Approach to Services 10

EVS

(0-5)

Score

FM

(0-5)

Score

Landscaping

(0-5)

Score Transportation

(0-5)

(Section 4.2.5.1.2) Does the Vendor’s proposed service model; include the process from start to finish that will be implemented to effectively provide all service goals outlined in Standard Contract Part 2 (APPENDIX V), while ensuring compliance with all applicable regulatory guidelines?

(Section 4.2.5.2, 4.2.9) Staffing and Core Team Qualifications (Section 4.2.5.2.1, Section 4.2.9.1) Does the Vendors approach to staffing appear to ensure at a minimum it meets all requirements of Standard Contract Part 2

(APPENDIX V)?

(Section 4.2.5.2) Staffing (Section 4.2.5.2.2) Does the Vendor’s operational approach to the recruitment, training, supervision, and retention of qualified personnel align with the needs of

FSH?

The response should address all applicable personnel grievance and conflict resolution practices. The Vendor should explain how organization and staffing levels will best meet the performance standards required to perform properly. The Vendor should all describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

(Section 4.2.5.4) Quality Control Does the Vendor describe processes in place to ensure there is a high level of quality to the services being provided?

EVS

(0-5)

Score

FM

(0-5)

Score

Landscaping

(0-5)

Score Transportation

(0-5)

(Section 4.2.6) Performance Measures Does the Vendor demonstrate the ability to meet Performance Measures?

Do the additional proposed Performance Measures in addition to, or altering those in Standard Contract Part 2, Exhibit E, include higher standards? Lowering of Performance Measure standards will be reflected in a lower score on this section.

(Section 4.2.7) Transition Plan Does the Vendor’s proposed transition plan appear to ensure a smooth and efficient changeover from the current Vendor, while meeting all requirements and providing all services; staffing plan, resources, and timeline?

(Section 4.2.8 ) Value-Added Services Would the additional value-added services be impactful to FSH’s needs?

Ability to provide all services (EVS, FM, Landscaping, and Transportation) If the Vendor is able to provide all requested services, Score of 5 will be provided for each service area.