ACTS ATCH 20 Section L.pdf

Controlled Unclassified Information (CUI)

FA3002-23-R-0014, Air Combat Training Systems (ACTS) Section J - Attachment 20

Section L - Instructions, Conditions, and Notices to Offerors

L. PROPOSAL PREPARATION INSTRUCTIONS

L.1. GENERAL INFORMATION

L.1.1.To assure timely and equitable evaluation of proposals, Offeror(s) must follow the instructions contained herein. Offeror(s) are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. The Offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the Offeror's plans to implement all PWS requirements as assessed by the RFP evaluation criteria. The response shall consist of three (3) separate volumes; Volume I - Technical Proposal, Volume II – Past Performance Information, and Volume III - Price Proposal.

L.1.2. This requirement will be competed as a non-commercial Total Small Business Set-Aside under NAICS Code 541513/size standard $37M. Proposals received from contractors that are not small business Offerors will not be considered.

L.1.3. IAW FAR Subpart 4.803(a)(10), the Government will retain electronically submitted proposals.

L.1.4. Government Points of Contact (POC). Exchanges of source selection information between Government and Offerors will be controlled by the Procuring Contracting Officer (PCO) and Contract Specialist (CS). Offerors are responsible for ensuring receipt of any communication by the designated officials. Verification of receipt of communications will be done via email. Questions and written requests for clarification shall be done via email only to the Points of Contact (POCs). POCs are:

Mr. Justin Haynes (CO) E-mail: justin.haynes.7@us.af.mil Telephone: 210-652-4253

Nyderah Williams (CS) E-mail: nyderah.williams@us.af.mil Telephone: 210-652-8512

L.1.5. Minimum Proposal Acceptance Period: The term “acceptance period,” as used in this provision, means the time available to the Government to award a contract from the date specified in this solicitation for receipt of proposals. The Government requires a minimum acceptance period of 240 calendar days from the date of receipt of offers. In the space provided on the front page, block 12, of the SF 33 Offerors shall insert the number of days (not less than the 0240 days specified above) the proposal is valid. Offerors may specify a longer acceptance period than the Government's minimum requirement.

L.1.6. Exceptions to Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%204_8.html those identified as evaluation factors or sub-factors. Offerors must clearly identify any exceptions to the solicitation terms and conditions, to include complete rationale supporting the exception that fully explains potential impacts on the performance, schedule, cost, and specific requirements of the solicitation.

Table 1.6. Solicitation Exceptions

Solicitation Document Paragraph/Page Requirements/Portion Rationale

Performance Work Statement (PWS) Applicable Paragraph Identify the Requirement Justification

L.1.7. Potential Errors: If an Offeror believes requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale. NOTE: The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions in accordance with FAR 15.306.

L.1.8. Electronic Reference Documents. All referenced documents for this solicitation are available on the SAM.gov website at https://sam.gov. Potential Offerors are encouraged to subscribe for e-mail notifications to be updated when information has been posted to the website for this solicitation.

L.1.9. Non-Government Advisors will not be utilized during source selection.

L.1.10. Proposal Submission Instructions. Electronic submission of proposals only. Proposals must be submitted by email to the Government POCs (L.1.4.) in the electronic format specified in L.2.2.

L.2. SPECIFIC INSTRUCTIONS. Electronic submission shall include a letter, signed at the vice-president or equivalent, authorizing POC(s) to bind your company to the resulting contract. The letter shall include the name, title and telephone number of the corporate POC(s) possessing authority to contractually negotiate on behalf of and obligate the Offeror.

L.2.1. Proposal Organization. The Offeror shall organize the proposal as set forth in the Proposal Organization table below. The titles, contents of the volumes, page limits and number of copies shall be as follows:

PROPOSAL ORGANIZATION

Volume Title Page Limit

I Technical

II Past Performance See L. 4.2.

III Price As Required http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P289_46239

L.2.2. Proposal Format. The following format restrictions shall apply to Offeror’s Initial Proposal:

a. All volumes shall be developed in Microsoft Word and Excel (version Office 2010 or higher – may be converted to PDF). No other file formats will be considered. Do not use file compression utilities (such as WinZIP, WinRAR, 7-Zip, or others) for submission.

b. Pages shall be 8.5 by 11 inches, not including tables, charts, graphs and figures (See L.2.6.);

c. Text size shall be no smaller than Microsoft Word, Times New Roman, 12 point, uncompressed font. Text size for any tables, charts, graphs or figures shall be no smaller than 10 point font.

d. Line spacing shall be single spaced, with a minimum of one inch margins on all sides. Proprietary statements, security markings, and page numbers may fall within the defined margin area.

e. Pages shall be dated and numbered sequentially by volume.

f. A cover sheet should be included in each volume, clearly marked as to volume number, title, solicitation identification, and the Offeror's name.

g. Electronic copies must be provided via E-mail to the Government POCs identified in L.1.4. IAW

Block 9 of the SF33. Proposals must be received in the POC’s inbox by the date and time specified in Block 9 (NOTE: Email is not instantaneous. Allow sufficient time when submitting proposals to pass any potential firewalls. Waiting until the deadline increases the risk of late receipt of proposals). Any proposal received after the exact time specified for receipt of proposals is late and will not considered.

Proposals may be submitted directly to the Government POC’s email identified in L.1.4. or utilizing DoD Safe: https://safe.apps.mil/

h. Elaborate format and color representations are not desirable.

L.2.3. Page Limitations. Compliance with page count limits will be verified. If exceeded, pages above the limitations will not be read or evaluated, instead, such additional pages will be deleted/removed from the proposal. The specified page limits for EN responses will be identified in the letters when forwarding the ENs to the Offeror(s).

L.2.4. Pages Counted. Each page shall be counted except the following:

1) Organizational Structure/Change History;

2) Cover pages;

3) Title pages;

4) Table of contents;

5) Lists of tables and drawings;

6) Glossaries of all abbreviations and acronyms;

7) Cross-reference matrix; and

8) Blank pages

L.2.5. Indexing. Each volume shall contain a table of contents to delineate the subparagraphs within that volume.

L.2.6. Legible tables, charts, graphs and figures may be used wherever practical. These displays shall be uncomplicated. For tables, charts, graphs and figures, the font shall be no smaller than 10 font size, Times New Roman.

https://safe.apps.mil/

L.2.7. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each.

L.2.8 Amendments Acknowledgement. Offerors shall acknowledge all amendments to the solicitation by signing and dating Page 1 of each Standard Form (SF) 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal. Failure to acknowledge any amendments to the solicitation may result in the Offeror being deemed non-responsive. Award CAN NOT be made to a nonresponsive Offeror.

L.3. VOLUME I – TECHNICAL CAPABILITY (FACTOR I)

L.3.1. General Information. The following information shall be provided in the written technical proposal and will be evaluated by the Government’s Technical Evaluation Team to assess a technical rating of Acceptable or Unacceptable, reference Section M.5. Technical Capability. The written technical proposal shall address each of the following subfactors, to describe the Offeror’s proposed approach to performing the requirements set forth in the Performance Work Statement (PWS). The Government reserves the right to incorporate all or parts of the Offeror’s proposal into the resulting contract.

L.3.1.1. In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor. PWS references provided are for reference and may not constitute every section of the PWS, or its appendices, in which a subfactor may be applicable.

L.3.2. Volume Organization: The technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Glossary/Acronym Abbreviations List

(3) Cross Reference Matrix

(4) Subfactor One (Transition Plan)

(5) Subfactor Two (Quality Control Plan)

(6) Subfactor Three (Workforce Organizational Structure)

(7) Subfactor Four (Understanding the Requirement)

(8) Subfactor Five (Service Provider Training Program)

L.3.2.1. Table of Contents. The table of contents should provide a list of titles for contents of the technical volume organized in the order in which they appear.

L.3.2.2. Glossary/Acronym Abbreviation List. Provide a glossary for a list of terms or abbreviations with accompanying definitions, if necessary, in order to explain or define difficult or unusual words, terms and expressions.

L.3.2.3. Cross Reference Matrix. Cross-referencing is permitted where its use would conserve space without impairing clarity. The Offeror may provide a Solicitation Cross Reference Matrix indicating by

Section L, PWS, paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item. The matrix shall be added to the Table of Contents. Information required for proposal evaluation which is not found or referenced in its designated volume, and is not indicated on the cross-reference matrix, will be assumed to have been omitted from the proposal.

L.3.2.4. Subfactor 1 – Transition Plan: This subfactor assesses the Offeror’s transition plan. The transition plan will be incorporated into the resultant contract. The Offeror shall:

L.3.2.4.1. Provide a detailed description that addresses recruiting, training, certifying, and qualifying personnel during the (1)-month mobilization period that results in sufficient numbers of fully qualified employees by contract start date. A graphical time-line schedule that addresses start and completion of each event (e.g., interviewing, hiring, human resource actions, training, badging and start work dates).

The time-line shall indicate dates planned for the inventory and transfer of Government equipment and facilities, commencement of work, procurement of materials, and work procedures.

L.3.2.4.2. A plan that describes acquiring GSA leased vehicles in sufficient number and type that you plan to provide for use in performance of this contract and the timeline for acquiring them.

L.3.2.5. Subfactor 2 – Quality Control Plan: This subfactor assesses the Offeror’s approaches and processes to effectively measure, track, analyze, report, and implement corrective actions at the sites specified in the RFP. The Quality Control Plan submitted in response to this subfactor shall address performance standards and control of information. The Offeror shall:

L.3.2.5.1. Present a quality control plan for your organization, including lines of authority, and provide a proposal that will successfully evaluate compliance IAW the standards in the PWS and Quality Assurance Surveillance Plan (QASP), find and document problems, and monitor corrective actions ensuring successful and timely problem resolution. The quality control plan will also explain how recurring problems will be prevented.

L.3.2.5.2. Describe the documents and records your company will develop, maintain, and utilize as part of the Quality Control Plan.

L.3.2.5.3. Describe the method for gathering information, evaluating performance based on the requirements of the PWS section 1.2.2., and reporting the results to the Government.

L.3.2.6. Subfactor 3 – Workforce and Organizational Structure: This subfactor will provide a graphical representation of the operation, maintenance and logistics/administrative organizational structure for the base period and each option period of this contract for each place of performance (Luke AFB, AZ, Gila Bend AFAF, AZ, and Holloman AFB, NM). The Offeror shall:

L.3.2.6.1. Present a graphical organizational structure and the rationale for proposed roles, responsibilities, and relationships for each organizational element, work center, or shop.

L.3.2.6.2. Provide a detailed plan to provide Site Managers and Assistant Site Managers at each location with the experience required IAW PWS para 1.2.1.1.

L.3.2.6.3. Provide a complete staffing/skill (job classification)/manpower matrix that is consistent with the Offeror’s proposed methodology and provides sufficient Full or Part Time Equivalents to accomplish the projected workload provided in the PWS detailed to the “shop/function” level.

L.3.2.6.4. Provide the number of Full Time Equivalents (FTE)/part-time, temporary staff-year equivalent hires. Provide the rationale and calculations used to arrive at the proposed FTE level. Provide any rationale and calculations used to arrive at the proposed FTE levels. If the proposal includes fewer FTEs than typically required given the workload projections and PWS requirements, explain how you will accomplish the workload provided in the PWS (PWS Appendix 6) with the number of FTEs/part-time, temporary staff-year equivalent hires proposed.

L.3.2.6.5. Identify “one-deep” positions on the organizational chart and explain the plan for backing up these positions.

L.3.2.6.6. Demonstrate effective cross-utilization of personnel within each functional area throughout work centers. The proposal must detail percentage of workforce that will be cross-utilized, while maintaining required skill mix and staffing levels.

L.3.2.7. Subfactor 4—Understanding the Requirement: This subfactor will describe an overall approach and methodology for accomplishing work requirements identified in the PWS with the appropriate skills, equipment, and materials. The Offeror shall:

L.3.2.7.1. Demonstrate their ability to have trained personnel in sufficient number at the right place and at the right time to meet the PWS requirements.

L.3.2.7.2. Provide a detailed approach, to include efficiencies, that enhance contract performance and achieve reduction in both contract and Government Operation and Maintenance costs.

L.3.2.7.3. Describe an approach for scheduling work so that sufficient skills are available to meet the ACTS O&M and support requirements provided in the PWS.

L.3.2.7.4. Describe the procedures/plans for operations/maintenance scheduling, tracking, completing special inspections, and for scheduled and unscheduled maintenance while ensuring equipment availability standards are met.

L.3.2.7.5. Describe an approach for ensuring maintenance data input and forms required in the PWS are accomplished and that the status indicated on the forms and in the data systems are accurate.

L.3.2.8. Subfactor 5—Service Provider Training Program: This subfactor will describe an approach for developing a robust internal formal training program for operation, maintenance, and logistic personnel. The proposal must adequately address both remedial and on-going training.

L.3.2.8.1. Describe a training plan and address how you will train, qualify, certify, and maintain currency for employees prior to assuming a position and throughout the life of the contract.

L.4. VOLUME lI – PAST PERFORMANCE (FACTOR II)

L.4.1. General Information. Each Offeror shall submit a past performance volume with its proposal. The past performance volume shall be prepared IAW all instructions contained within this Section L. Each

Offeror’s proposal will be evaluated IAW the evaluation criteria in Section M.4. Volume II shall contain the following:

L.4.2. Volume Organization. The past performance volume shall be organized according to the following general outline:

1) Table of Contents

2) Glossary/Acronym Abbreviations List

3) Summary Page

4) Past Performance Information Sheets (PPIS)

5) Specific Content

6) Subcontractor Letters of Consent

7) Client Authorization Letters

L.4.2.1. Table of Contents. The table of contents should provide a list of titles for contents of the past performance volume in the order in which they appear.

L.4.2.2. Glossary/Acronym Abbreviation List. Provide a glossary for a list of terms or abbreviations with accompanying definitions, if necessary, in order to explain or define difficult or unusual words, terms and expressions.

L.4.2.3. Summary Page. Describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner. Past Performance Information is required for the Offeror and all subcontractors, teaming partners, and/or joint venture partners that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance. The Table of Contents and Summary Page(s) shall not exceed five (5) pages combined.

L.4.2.4. Past Performance Information Sheet (PPIS). Each Offeror shall complete and submit, as part of their proposal, Past Performance Information (PPI) on no more than four contracts/efforts total that the Offeror considers most recent and relevant to this acquisition, demonstrating your ability to perform the proposed effort. At a minimum, one of the submitted past performance contracts/efforts referenced must be as the prime contractor. Recency is defined as ongoing contracts or those completed within three years of the date of issuance of the solicitation, to include at least three (3) months of documented performance during the three-year period from the date of issuance of this RFP. Include rationale supporting the Offeror’s assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevancy, reference Section M.4.3. The following may be provided as part of the

PPIS: Quality and satisfaction rating for contracts completed in the past three years, e.g. letters, metrics, customer surveys, independent surveys, etc., which demonstrates customer satisfaction with overall job performance and quality for relevant contracts. The PPIS for each contract, including letters, metrics, customer surveys, independent surveys, etc., is limited to five (5) pages total. The Government may collect additional references from other sources during the evaluation of past performance, such as CPARS.

L.4.2.5. Specific Content. The Offeror is required to explain what aspects of the past/current contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. To facilitate this relevancy determination, include within the past performance volume a "roadmap" describing any such changes in the organization of your company that may be relevant. The Offeror may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a “Unacceptable” rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems.

* Special Considerations for Joint Venture Prime Offerors: Per 13 C.F.R. § 125.8(e) when evaluating the capabilities, PP, experience, business systems and certifications of an entity submitting an offer for a contract set aside or reserved for small business as a joint venture established pursuant to this section, a procuring activity must consider work done and qualifications held individually by each partner to the joint venture as well as any work done by the joint venture itself previously. A procuring activity may not require the protégé firm to individually meet the same evaluation or responsibility criteria as that required of other offerors generally. The partners to the joint venture in the aggregate must demonstrate the PP, experience, business systems and certifications necessary to perform the contract.

L.4.2.6. Subcontractor Letters of Consent. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Proposals must include a Subcontractor Consent Letter (Section J, Attachment 14) executed by each subcontractor, teaming partner, and/or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L.4.2.7. Client Authorization Letters. If applicable, Offerors must also include Client Authorization Letters (Section J, Attachment 13) for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the Offeror’s performance.

L.4.3. Past Performance Questionnaires (PPQ). The Government will evaluate the quality and extent of the Offeror’s performance deemed recent and relevant to the requirements of this RFP. The Government will use information submitted by the Offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Offerors shall send the questionnaire (Section J, Attachment 16) to references on no more than three contracts identified in their PPISs. The completed questionnaires are requested to be received no later than 30 calendar days after issuance of this solicitation.

The responsibility to send out the PPQs and ensure receipt by the Government rests solely with the Offeror.

Ensure the POC provided is available and knowledgeable of the service provided under that contract in order to facilitate efficient follow ups as deemed necessary. Completed PPQs shall be sent by the reference directly to the Government POCs identified in the PPQ form. It is highly recommended that Section A of the PPQ be pre-filled by the Offeror prior to sending to respondent. Once submitted, the information contained therein shall be considered source selection sensitive and shall not be released to the Offeror.

L.5. VOLUME III – PRICE PROPOSAL (Factor III):

L.5.1. General Information. Each Offeror shall submit a Price volume with its proposal. The price volume shall be prepared IAW all instructions contained within this Section L. Each Offeror’s Price proposal will be evaluated IAW the evaluation criteria in Section M.5. Compliance with these requirements is mandatory and failure to comply may render the proposal non-responsive. Proposals shall include all Microsoft Excel files with all cell formulas viewable.

L.5.2. Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness. The proposed prices shall be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume II) and the Government’s PWS requirements of this RFP. Unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness and balance.

L.5.3. Volume Organization. The price volume shall be organized according to the following general outline:

1) Table of Contents

2) Summary Page

3) Glossary/Acronym Abbreviation List

4) Price Data (Section B on SF33)

5) Price Proposal Spreadsheet (Section J Attachment 22)

6) Misc. Contracting Information (Para. L.5.3.6 – L.5.3.11.)

L.5.3.1. Table of Contents. The table of contents should provide a list of titles for the contents of the price volume organized in the order in which they appear.

L.5.3.2. Summary Page. The summary page shall provide an overview of the overall pricing that clearly demonstrates the total price of the proposal for all firm-fixed-price (FFP) Contract Line Item Numbers (CLINs). Offeror shall provide company/division's name, street address, and county. Additionally provide SAM Unique Entity ID, TIN; and size of business. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L.5.3.3. Glossary/Acronym Abbreviation List. Provide a glossary for a list of terms or abbreviations with accompanying definitions, if necessary, in order to explain or define difficult or unusual words, terms and expressions.

L.5.3.4. Price Data: The Offeror shall utilize the Price Proposal Spreadsheet attached to this solicitation (Attachment 22). The Price Proposal will be used to calculate the Offerors Total Evaluated Price (TEP) for all Pricing Periods of the 2-year Base, 2-year Option 1, and 1-year Option 2. The total extended price for all FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The TEP will be determined by multiplying the quantities identified by the proposed unit price for each FFP CLIN and totaling all CLINs. The TEP will be the sole basis for evaluating price for contract award decision purposes. The proposed prices in Section J, Attachment 22, must be based on the Offeror’s own technical approach submitted in the Technical Proposal and the Government’s PWS requirements as set forth herein.

L.5.3.4.1. Data beyond that required by section L.5.3.4. shall not be submitted, unless it is essential to document or support the Offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume III). Under no circumstances shall this data and documentation be included elsewhere in the proposal.

L.5.3.5. Price Proposal Spreadsheet Instructions. The Offeror shall input Unit Prices IAW instructions located within the Price Proposal Spreadsheet. The Offeror shall not complete pricing information in Section B. Proposed prices must be based on Service Contract Labor Standard Wage Determination(s) (WDs) IAW FAR 52.222-41. The WDs listed in Section J, Attachments 17 and 18 of this solicitation can be found at www.sam.gov/content/home. The Offeror is responsible for providing labor classifications from the WD, if any, that will be used to perform the requirements of the PWS. If a classification is considered necessary by the Offeror for performance of the work; and is not listed on the applicable WD; and after evaluation of proposals the Offeror is considered the apparent awardee, the Offeror must initiate a request for approval of an additional classification along with the proposed wage and benefit rates for that classification IAW the guidelines identified at www.sam.gov/content/home.

The Offeror shall provide a Statement of Compliance with the Service Contract Labor Standards (SCLS). The Offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the SCLS WD(s);

ii. The prices proposed for labor covered by the SCLS WD(s) were formulated in consideration of the rates specified in the document as required for covered contractor personnel; and

iii. The proposed wage and benefit rates covered by the SCLS WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)).

* Note: A Collective Bargaining Agreement (CBA) is applicable for Holloman, Luke AFB, and Gila Bend Air Force Auxiliary Field (AFAF), AZ, and Offerors shall conform with FAR 22.1008-2 Successorship with Incumbent Contractor Collective Bargaining Agreement.

http://www.sam.gov/content/home

L.5.3.6. Other Contracting Considerations (Contract Forms). For this section, Offerors shall include the name, office phone (and, if applicable, cell phone number), and e-mail address for the proposals point of contact(s) (POC).

L.5.3.7. Standard Form 33 (SF 33). SF 33, Blocks 13 – 18 of the RFP Section A: In completing these blocks, the Offeror accedes to the contract terms and conditions as written in RFP Sections A through K.

These sections constitute the model contract. Include in your electronic submission the original signed (“wet” signature) copy of the RFP. Signature by the Offeror of the SF 33 constitutes an offer, which the Government may accept.

L.5.3.8. Clause fill-ins in Section I through K. Offerors must complete all necessary clause fill-ins in Sections I through K. Ensure compliance with RFP requirements if using the annual representations and certifications electronically via the System for Award Management website at https://sam.gov. Ensure the Tax Identification Number (TIN) is loaded in SAM or provided for in the proposal submission. If the PCO is unable to access/retrieve an Offeror’s annual representations and certifications, that Offeror may, upon request by the PCO, be required to submit a hard copy of their annual representations and certifications.

This request will not be construed as communications or discussions with an Offeror as defined by FAR 15.306.

L.5.3.9. Contact Information and Signatory Authority to Contractually Bind Offeror. Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

L.5.3.10. Responsibility Determination and Supporting Documentation. To assist in determining contractor responsibility IAW FAR 9.104-3(a), the Offeror shall:

L.5.3.10.1. Explain how they plan to maintain adequate financial resources for a contract of this magnitude and length;

L.5.3.10.2. Address a fiscal plan for covering phase-in/phase-out, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments;

L.5.3.10.3. Provide last completed financial statements for one fiscal year and year-to-date financial information through the last quarter available.

L.5.3.10.4. If the Offeror intends to rely on internally available working/operation capital, documentation of availability must be submitted. If the Offeror plans to rely on financial support from external sources, documentation of availability and maximum lines of credit available (based upon the inclusion of this contract effort) must be submitted. Evidence of external funding must be provided in the form of a signed and dated letter from the external source.

L.5.3.10.5. IAW FAR 9.104-5, the Offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters found in Section K of this RFP (within FAR clause 52.204-8(c)(1)(vii)). Since it is the Government’s intent to make award without discussions IAW FAR 52.215-1(f)(4), the Government may request that an Offeror submit additional information so a https://sam.gov/ responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an Offeror as defined by FAR 15.306. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined “unacceptable” and eliminated from further consideration.

L.5.3.11. Teaming Arrangements and/or Letters of Intent. If a teaming arrangement is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information that should be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, and the business systems contemplated for use by the entity and their location.

L.5.3.5. Price Proposal Spreadsheet Instructions. The Offeror shall input Unit Prices IAW instructions located within the Price Proposal Spreadsheet. The Offeror shall not complete pricing information in Section B. Proposed prices must be based on Se...