ACI-RCDMS_Section L_DRAFT.pdf

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO

OFFERORS

2 NOV 2025

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

A. PROPOSAL SUBMISSION

1. PROPOSAL SUBMISSION REQUIREMENTS

a. Submission Format: Submit all proposal volumes electronically in searchable, legible Adobe PDF format. Any sections revised after initial submission must be annotated and dated to reflect the changes. Each volume should be clearly labeled with its title. To ensure efficient transmission, Offerors are encouraged to combine files or use compression software to reduce file size, as larger files may limit their ability to successfully transmit a proposal. A “File Description” must accompany each uploaded file; do NOT include Personally Identifiable Information in the description.

b. Formatting Guidelines: Paragraphs should be single-spaced with one blank line separating each. Proposals must use Arial or Times New Roman font, with a minimum size of 12 points. Tables and illustrations may use a reduced font size no less than 8 points and may be presented in landscape orientation.

c. Submission Deadline & Receipt: Proposals must be received by the date and time stated in Block 13 of the SF 1442. Late submissions will not be evaluated. The Government will determine the date and time of receipt based on when the proposal is received electronically, whether by email or through an upload system. Offerors are strongly encouraged to ensure their initial submission is complete and accurate. While the Government may seek limited clarifications for minor administrative or clerical errors per FAR 15.306(a), any post-submission corrections or revisions that alter the proposal’s substance will not be permitted unless formal discussions are initiated.

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d. Proposal Volume Requirements: The following volumes of material shall be submitted:

Table 2: Proposal Page Submission Requirements

Volume Section Evaluation Factor No. Title Common/Region-

Specific Page Limit*

I I.1 1 Management/Technical Approach Common

I.2 1 Management/Technical Approach (Region-Specific) Region

Total Volume I Page Limit 100 II II 2 Past Performance Region 25

III

III.1 3 Small Business Participation Region 25 III.2 3 Small Business Subcontracting Plan Region N/A

IV

IV.1 4 Schedule of Prices Region N/A

IV.2 4 Price Narrative (Explanation of proposed prices) Region N/A

V V.1 - Solicitation, Offer and Award Documents Common N/A V.2 - Certifications / Representations Common N/A

*NOTE: Proposal volumes exceeding the maximum page limitations will only be partially evaluated. Additional pages beyond the limit, as they appear in the proposal, will not be evaluated. The following items will not count towards the page limitation: proposal cover sheet, Table of Contents, Past Performance Questionnaires (PPQs)/Contract Performance Assessment Reporting System (CPARS), Joint Venture Agreements/Teaming Arrangements/Subcontractor Consents, and Small Business Subcontracting Plans.

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Proposal Structure Instructions for Multiple Regions Overview: Offerors may submit proposals for one or more of the ten (10) regions outlined in this Request for Proposal (RFP). Each proposal must be structured to allow for a comprehensive evaluation for each region being proposed for.

Proposal Volume Requirements: Offerors are required to submit a complete proposal for each region being proposed for. Each proposal must include Volume I – V for each region, adhering to the specified page limits in Table 2. To facilitate efficient proposal development and evaluation, the following guidance applies:

I. Volume I: Management/Technical Approach (100 Pages Total per Region):

This volume is structured to allow for common content applicable across all proposed regions, combined with region-specific tailoring. Offerors may allocate their pages as they deem appropriate. Each proposal must include the following sections:

• Section I.1: Management/Technical Approach (Common): This section should address the overall management and technical approach applicable to all proposed regions. Offerors are encouraged to maximize the use of common content to reduce redundancies.

• Section I.2: Management/Technical Approach (Region-Specific): This section should provide a tailored management and technical approach specific to each region being proposed for.

II. Volume II: Past Performance:

• Submit a separate Past Performance section for each region. Each submission should include relevant projects and references that demonstrate the contractor’s capabilities in that specific region.

III. Volume III: Small Business Participation:

• Section III.1: Small Business Participation: Provide a region-specific plan detailing how the contractor will engage small businesses in that region.

• Section III.2: Small Business Subcontracting Plan: This section must also be region-specific. Contractors should outline their subcontracting strategies and commitments for each region proposed, including specific goals for small business utilization and the types of work to be subcontracted.

IV. Volume IV: Price:

• Section IV.1: Schedule of Prices: Submit a schedule of prices specific to each region being proposed.

• Section IV.2: Price Narrative: Provide an explanation of the proposed pricing for each region being proposed.

V. Volume V: Solicitation, Offer and Award Documents:

• Section V.1: Include common solicitation documents.

• Section V.2: Certifications and Representations should also be included as a common section.

2. PROPOSAL FILES

5 NOV 2025

This section outlines the required format and content organization for all proposal volumes. Proposals must be complete and self-contained. The Government will evaluate only the information explicitly submitted within the proposal volumes.

References to external websites, documents, or resources (e.g., hyperlinks, QR codes, or URLs that point outside the proposal) will not be considered during the evaluation process.

a. Format: Proposals must be clearly indexed and logically assembled. Each volume should begin on a new page and be clearly identified. All pages within each volume must be numbered and include the Offeror’s name, date, and RFP number in the header and/or footer.

Each volume must include a Table of Contents and a coversheet containing the following information: Offeror’s Name, CAGE Code, Unique Entity Identifier (UEI) Number, Address, NAICS code, business size (as registered in the System for Award Management – SAM), and Point of Contact Information (email and phone number).

Proposal files must comply with the following page setup parameters:

• Standard Text Pages (8.5” x 11”):

o Page Size: 8.5” x 11” o Margins: Top, Bottom, Left, Right – 1” o Gutter – 0” (0.25” maximum if using two-column format) o Header/Footer Margin: 0.5”

• Organizational Charts, Drawing, Diagrams, and Schedules (11” x 17):

o Page Size: 11” x 17”

Additional Restrictions:

b. File Format: All files must be submitted as read-only PDFs. The price breakdown information for cost/price evaluation must be submitted as an unprotected, readable Microsoft Office Excel Workbook (.xlsx) file, that retains all formulas and calculations and allows for edits. Self-extracting .exe files are not permitted.

c. Content Organization: All information necessary for evaluation must be included within the appropriate proposal volume. Proposal submissions should be concise and provide sufficient detail for a complete and accurate evaluation. Each volume should include a Table of Contents, a Summary Section (providing a brief abstract of the volume), and a Narrative discussion. Proprietary information must be clearly marked in accordance with FAR 52.215-1(e). Proposal pricing information shall be limited to Volume IV – Price.

I. VOLUME I – Management/Technical Approach.

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This volume details the Offeror’s proposed management and technical approach for performing the work outlined in the Performance Work Statement (PWS). It should demonstrate an understanding of the requirements, project management capability, and a commitment to high-quality results.

Definition: Large-Scale Debris Removal Project: For this volume, a “large-scale debris removal project” is defined as a project with a value of at least $250 million or involving five (5) million cubic yards of debris.

Important Note: Offerors submitting proposals for multiple regions may include common content in Section I.1, which should not be duplicated in regional submissions.

However, Offerors must clearly indicate their intention for this common content to be evaluated for all regions for which they are proposing. Each proposal must include distinct, region-specific content as outlined in Section I.2 – Region-Specific Content.

Organization: This volume shall be organized into the following sections:

Section I.1: Management/Technical Approach (Common):

Sub-Section 1: Management Structure and Key Personnel. This sub-section encompasses the Offeror’s proposed management framework and the experience, roles, and responsibilities of key personnel.

• KEY POINT #1 – Organization Chart

• KEY POINT #2 – Key Personnel Resumes o Operations Manager (OM) o Operations Planner (OP) o Environmental Compliance (EC) Manager o Safety & Health Manager (SHM) o Quality Control (QC) Manager

• KEY POINT #3 – Core Resources and Capabilities

• KEY POINT #4 – Staffing and Surge Capacity Approach

• KEY POINT #5 – Workforce Qualifications and Training Plan

Sub-Section 2: Deployment/Mobilization Plan. This sub-section evaluates the Offeror’s ability to rapidly deploy and mobilize resources. The Offeror shall provide information to substantiate the following:

• KEY POINT #1 – Mobilization/Demobilization Approach

• KEY POINT #2 – Rapid Deployment Plan

• KEY POINT #3 – Real-Time Monitoring

• KEY POINT #4 – Large-Scale Deployment Approach

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Sub-Section 3: Management/Operations Plan. This sub-section evaluates the Offeror’s operational approach, quality control, and risk management. The Offeror shall provide information to substantiate the following:

• KEY POINT #1 – Quality Control Process

• KEY POINT #2 – Safety Plan

• KEY POINT #3 – Quantitative Metrics

• KEY POINT #4 – Risk Mitigation Plan

• KEY POINT #5 – Geographic Sectoring

• KEY POINT #6 – Cultural & Environmental Resource Management

Section I.2: Management/Technical Approach (Region-Specific):

Sub-Section 1: Management Structure and Key Personnel. This sub-section addresses the Offeror’s approach to deploying and mobilizing personnel, equipment, and resources in response to task order requirements.

• KEY POINT #1 – Regional Organization

• KEY POINT #2 – Key Regional Personnel

• KEY POINT #3 – Regional Resources, Assets, and Agreements

• KEY POINT #4 – Regional Surge Capacity Strategy

• KEY POINT #5 – Regional Risk Awareness & Mission Continuity

Sub-Section 2: Deployment/Mobilization Plan. This sub-section addresses the Offeror’s ability to rapidly deploy and mobilize resources.

• KEY POINT #1 – Task Order Mobilization/Demobilization

• KEY POINT #2 – Scaling & Surging Mobilization

• KEY POINT #3 – Regional Workforce

Sub-Section 3: Management/Operations Plan. This sub-section addresses the Offeror’s operational approach, quality control, and risk management.

• KEY POINT #1 – Regional Hazard Adaptations

• KEY POINT #2 – Regional Resources

• KEY POINT #3 – Regional Sector Management & Operational Phasing

• KEY POINT #4 – Regional Environmental & Cultural Management

• KEY POINT #5 – Regional Surge Adaptability

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II. VOLUME II – Past Performance.

This volume shall contain past performance information for similar contracts. This volume shall not exceed the page limitations outlined in Table 2, excluding Past Performance Questionnaire (PPQ) Forms, and Contractor Performance Assessment Reporting System (CPARS) Evaluations. This page limit is strictly enforced. Offerors must submit contracts performed within the past twelve (12) years from the RFP issue date that are relevant to this RFP, specifically rapid and comprehensive debris removal services (NAICS Code 562119 – Other Waste Collection). Past performance should demonstrate experience in large-scale debris removal, emergency response, and disaster recovery operations.

Definition: Large-Scale Debris Removal Project: For the purposes of this volume, a large-scale debris removal project is defined as a project with a value of at least $250 million or a debris volume of at least five (5) million cubic yards.

Regional Relevance: Past performance shall be relevant to the scope, magnitude, and complexity of debris management operations anticipated in the proposed region.

Projects performed within or similar to the proposed region, in terms of environment, regulatory framework, logistics, or hazard type, will be regarded more favorably.

However, projects performed outside the region may still be considered relevant if the Offeror demonstrates how the experience is applicable to the proposed region’s operational conditions.

Cross-Regional Submissions: Offerors submitting proposals for multiple regions may reference the same project across submissions, provided each reference is tailored to the unique characteristics of the region being proposed. Offerors must ensure that all discussion of relevance, lessons learned, and applicability is specific to the proposed region and not generic or duplicated from another submission.

Organization: This volume shall be organized into the following sections:

1. Section 1 – Contract Descriptions: This section shall include the following information in the specified format (see Table 3).

Table 3: Contract Description Data Requirements Data Element Description Project Title Title of the project.

Project Start and Completion Dates

Dates of start and completion of work. If a project is underway (more than 50% complete), include an explanation of its relevance as a recent project.

Location Location where the work was performed.

Description of Project

Narrative explanation of objectives achieved and relevance to this RFP. For any projects that experienced schedule and/or cost growth or did not meet technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken.

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Data Element Description

Role of Offeror Type of role (prime, subcontractor) and percentage of work performed.

Contract Number Include Delivery Order Numbers for IDIQ, GSA, and BPAs.

Contract Type (e.g., Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M)). For IDIQ, indicate type (Requirements, Definite Quantity, Indefinite Quantity).

Contract Value Total awarded and/or final contract value.

Prime Contractor & POC (if subcontractor) Name and POC information (name, address, email, phone).

CAGE Code Contractor/Subcontractor CAGE Code.

UEI Number Contractor/Subcontractor UEI Number.

Government Agency (for Government Projects) Agency issuing the contract or task order.

Government Contracting Activity Name, address, Contracting Officer name, email, and phone.

Government Technical Representative/COR Name, email, and phone.

Government Contract Administration Activity ACO name, email, and phone.

Customer Primary Point of Contact Name, relationship to project, agency/firm, email, and phone.

CPARS/PPQ Submission Indicate whether a CPARS evaluation is included. If not, confirm a completed PPQ (Attachment A) is submitted.

Demonstration of Specific Expertise

Describe how this project demonstrates experience with large-scale debris removal, emergency response, disaster recovery operations, and handling of various debris types (e.g., vegetative, construction, hazardous).

Explanation of Schedule Revisions

If the project experienced schedule revisions, provide a detailed explanation of why each revision was necessary.

2. Section 2 – Performance Narrative:

a. Offerors shall provide a narrative explanation of each contract listed in Section 1 – Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirements of this RFP. For each submitted project, Offerors shall clearly explain how the experience demonstrates capability to perform in the proposed region. This explanation shall identify applicable lessons learned, regional risk parallels, and how those experiences will inform performance under this contract.

b. Offerors shall highlight tangible examples of superior contract execution, including instances where schedule milestones were met or exceeded, or where innovative management decisions, technical solutions, or corrective actions resulted in significant cost or schedule recovery. The narrative should

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demonstrate the Offeror’s ability to identify challenges early, implement effective mitigation strategies, and maintain mission continuity under changing conditions

c. For any contracts that did not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Address any Requests for Deviation and Requests for Waiver, detailing causes and corrective actions. Provide copies of any Cure Notices or Show Cause Letters received, along with a description of implemented corrective actions. Indicate if any contracts were terminated and the type and reasons for the termination.

3. Section 3 – Subcontracts:

Offerors shall outline how the RFP effort will be assigned within their organization and among proposed subcontractors. Provide the following information for the prime Offeror and each proposed major subcontractor (those providing supplies/services representing more than 10% of the total proposed cost/price) in the table below. Include written consent from major subcontractors authorizing the disclosure of their past performance information, and letters of commitment from all major subcontractors.

Company Name Company Address CAGE Code UEI Number Type of Work (PWS

Subparagraph) Letter of

Commitment Included? (Y/N)

Subcontractor Consent for Past Performance?

(Y/N) [Prime Offeror

Company Name] [Prime Offeror

Address] [Prime Offeror

CAGE] [Prime Offeror UEI] [Prime Offeror PWS Subparagraph(s)] N/A N/A

[Subcontractor 1 Name]

[Subcontractor 1 Address]

[Subcontractor

1 CAGE]

[Subcontractor 1

UEI]

[Subcontractor 1

PWS

Subparagraph(s)] Y Y

[Subcontractor 2 Name]

[Subcontractor 2 Address]

[Subcontractor

2 CAGE]

[Subcontractor 2

UEI]

[Subcontractor 2

PWS

Subparagraph(s)] Y Y

4. Section 4 – New Corporate Entities:

Offerors comprised of new corporate entities may submit past performance data from contracts involving the key personnel who will be performing the work under this RFP.

The proposal must detail the specific roles and responsibilities these individuals held on those prior contracts. Include supporting documentation as described in Sections 1 and

2. Letters of Commitment from these key personnel must also be included.

Joint Ventures and Mentor-Protégé Arrangements:

If the Offeror is a Joint Venture (JV) or participating in an SBA-approved Mentor- Protégé arrangement, the proposal must clearly delineate the roles and responsibilities of each participant. The Offeror shall identify which member performed each referenced past performance project and describe the specific work share and management responsibilities of the JV members for this acquisition.

The Government will evaluate the experience and past performance of the JV, its members, and any proposed mentor in accordance with FAR 15.305(a)(2)(iii) and 13 C.F.R. §125.8(e). Past performance of the mentor may be considered only to the extent

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it demonstrates capability relevant to the role the mentor will perform under this contract. Proposals that do not clearly describe the division of work and management responsibilities among JV members may be evaluated as presenting higher risk.

5. Past Performance Questionnaire (PPQ):

If a CPARS Evaluation is available for a project identified in Section 1 – Contract Descriptions, Offerors should submit the CPARS Evaluation.

Offerors may supplement a CPARS Evaluation with a completed PPQ for the same project if it provides more current or detailed information.

If a CPARS Evaluation is not available, then a completed PPQ is required.

PPQ submission Process:

1. Offeror Action: Complete Part I of the PPQ.

2. Distribution: Email the completed Part 1 PPQ to both the Government

Contracting Activity and Technical Representative responsible for the project.

3. Government/ Representative Action: Request that the Government Contracting

Activity and Technical Representative POCs complete Part II of the PPQ.

4. Submission Deadline: Ensure the fully completed PPQ (Parts I & II) is submitted to the Contract Specialist at christopher.a.mccabe@usace.army.mil no later than the proposal due date.

5. POC List Submission: The Offeror shall submit a list of all POCs to whom they sent a PPQ. This list must be in the table format below and emailed to the Contract Specialist along with the PPQs, no later than the proposal due date.

Table 4: POC List

Solicitation Number

Contract Number

Company Name

Government Agency

POC

Last Name

POC

First Name

POC

Title

POC

Phone

POC

Email

Date Email to

POC

(MM/DD/YYYY)

mailto:christopher.a.mccabe@usace.army.mil

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6. Submissions:

To avoid conflicts of interest, Offerors should not provide points of contact from other contractors who are also submitting proposals for this requirement. In situations where an Offeror (or a team member) has a subcontract with another Offeror, provide the prime contract number and Governmental agency POCs instead of subcontractor details.

7. Small Business Participation Past Performance.

All Offerors must submit information demonstrating their past performance in complying with FAR 52.219-8, Utilization of Small Business Concerns, and maximizing opportunities for U.S. small business subcontractors. Offerors must also state whether any negative information regarding their compliance with FAR 52.219-8 has been reported in the past six (6) years. If negative information exists, Offerors may submit explanations or comments. Offerors with no prior contracts containing FAR 52.219-8 shall certify this.

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III. VOLUME III – Small Business Participation.

This volume details the Offeror’s plan for maximizing small business participation in the performance of this contract. All Offerors, both small businesses and other-than-small businesses, must complete and submit the Small Business Participation Plan (Attachment B). This volume shall not exceed the page limitations outlined in Table 2.

1. Section III.1: Small Business Participation Plan:

Offerors will be evaluated on the level of proposed small business participation relative to the goals and requirements of this acquisition. The Small Business Participation Plan shall describe how the Offeror will engage, manage, and sustain participation of small businesses throughout contract performance. Greater consideration will be given to proposals that demonstrate meaningful utilization of small businesses located within the proposed region, including established relationships, master agreements, or teaming arrangements that enhance local response capability. The plan should clearly identify anticipated small business categories, projected percentages, and the nature of work to be performed by each. The Small Business Participation Plan should address the following:

a. Division of Work & Goals: Clearly outline the work to be performed by small businesses and establish specific, measurable goals for each small business category (SB, SDB, WOSB, HUBZone, VOSB, SDVOSB) in terms of both dollars and percentage of total contract value.

b. Enforceable Commitments: Identify specific small businesses with whom the Offeror has made enforceable commitments to subcontract, such as through letters of commitment, Joint Ventures, Mentor-Protégé Agreements, or other binding arrangements that will become enforceable contractual requirements.

c. Regional and Local Engagement: Identify how the proposed small business participation will be sourced within or proximate to the proposed region or event area. Describe existing relationships, master agreements, or pre-qualified partners that demonstrate the ability to mobilize and sustain local participation. Offerors should also describe how regional small business subcontractors and associated work requirements will be managed in the event of a surge operation, concurrent event, or overlapping contractual commitments requiring similar resources within the same region.

d. Sustainment and Oversight: Describe how the Offeror will manage, monitor, and support small business subcontractors throughout performance to ensure consistent participation, compliance with subcontracting goals, and timely payment in accordance with FAR 52.219-8.

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2. Section III.2: Small Business Subcontracting Plan:

Requirements Based on Business Size:

a. All Offerors (Small and Other Than Small Businesses): Demonstrate a commitment to timely payments to small business subcontractors in accordance with FAR 52.219-8, Utilization of Small Business Concerns. State whether this requirement was applicable to recent contracts (within the past three (3) years) and, if so, how it was met.

b. Other-Than-Small Businesses Only:

• Small Business Subcontracting Plan (FAR 52.219-9): Submit a separate

Small Business Subcontracting Plan (as a separate file) in accordance with FAR 52.219-9 Alternate II. This plan must be commensurate with the commitments made in the Small Business Participation Plan. Specifically:

1. The total dollars planned to be subcontracted to each small business category in the Subcontracting Plan must be equal to or greater than the total proposed dollars for those same categories in the Small Business Participation Plan.

2. All small businesses with enforceable commitments identified in the Small Business Participation Plan (Section B) must also be included in the Subcontracting Plan.

• Past Performance (FAR 52.219-9): Provide three (3) Individual Subcontracting Reports (ISRs) obtained from the Electronic Subcontracting System (ESRS) for recent contracts (within the past three (3) years) that required a subcontracting plan. If fewer than three (3) contracts are available, submit all available ISRs and state the reason for the limited number. If no recent contracts required a subcontracting plan, state that fact.

Important Notes:

• Only apparently successful Offeror’s Subcontracting Plans will be reviewed prior to award.

• Failure to submit a Subcontracting Plan (when required) may result in ineligibility for award.

• If awarded a contract, the Offeror’s Subcontracting Plan will become a material part of the contract.

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IV. VOLUME IV – Price.

This volume contains the Offeror’s proposed pricing for the work described in this RFP.

Offerors shall submit a completed Schedule of Prices (see Section 1). Pricing shall be in accordance with the PWS. All pricing information must be contained within this volume;

pricing included in other volumes of the proposal will be disregarded.

1. Section IV.1: Schedule of Prices:

Offerors shall complete and submit the provided Schedule of Prices. Offerors submitting proposals for multiple regions must include a separate Schedule of Prices for each region for which they seek consideration. Each file shall clearly identify the corresponding region in the filename and title block.

2. Section IV.2: Price Narrative:

Offerors shall provide a Price Narrative that explains and justifies their proposed pricing.

The Price Narrative should, at a minimum, address the following elements:

a. Price Strategy: Describe your overall pricing strategy for this procurement, considering the requirements for rapid and comprehensive debris removal services in response to natural or man-made disasters across potentially large geographic regions. Explain how your approach balances cost-effectiveness with the need for scalability and responsiveness.

b. Price Breakdown: Provide a detailed explanation of the key cost elements included in your proposed prices, broken down by Contract Line Item Number (CLIN). This must include any significant cost drivers relevant to debris removal operations, including but not limited to the following cost elements:

i. Direct Labor: Justify proposed labor rates, addressing compliance with

Service Contract Labor Standards (SCLS) wage requirements. Include labor categories (e.g., Operations Manager, Operations Planner, Environmental & Cultural Manager, Health & Safety Manager, Quality Control Manager) and explain the basis for your rates (e.g., salary surveys, internal data, union agreements).

ii. Equipment Costs: Detail the types of equipment you anticipate using (e.g.

loading, hauling, reduction) and how costs for equipment, maintenance, fuel, and transportation are factored into your proposed prices.

iii. Subcontractor Management & Costs: Identify key subcontractors and describe their scope of work (particularly addressing participation by local contractors to the maximum extent practicable), and explain how subcontractor prices were obtained (e.g., competitive bidding, sole source).

Detail how you will ensure timely and accurate payments to subcontractors and manage subcontractors at each tier below the prime in accordance with

FAR 52.219-9.

iv. Indirect Costs: Explain your indirect cost structure, including overhead and G&A rates, and how these rates are applied to the proposed prices.

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v. Automated Debris Management System (ADMS) Costs: Provide a comprehensive breakdown of all costs associated with the ADMS, including software licensing, hardware, data management, training, and support. Explain how your ADMS ensures real-time tracking, documentation, and reporting of debris removal activities and how you will meet requirements outlined in the

PWS.

vi. Debris Reduction and/or Recycling Strategy Costs: Explain the costs associated with your strategic approach to debris reduction, material diversion, and recycling opportunities, and how you will meet proposed metrics or performance indicators (e.g., diversion rate targets, landfill reduction goals).

vii. Travel: State that all travel-related expenses are fully incorporated into the unit prices listed in the Schedule of Prices.

c. Assumptions and Risks: Identify any key assumptions or risks that could significantly impact your proposed prices, such as fluctuations in fuel costs, disposal fees, or labor availability. Explain how these assumptions and risks have been considered in your pricing strategy and risk management plan.

3. Compliance and Data Requirements:

Certified cost or pricing data are not required at this time, per FAR 15.402 and 15.403-1, due to expected competition for this procurement. However, the Government reserves the right to request such data prior to award to determine price reasonableness.

Information other than certified cost or pricing data should be provided to the extent necessary to support the reasonableness of the proposed prices, following the guidance in FAR 15.403-5.

4. Affirmations:

Offerors must affirmatively state the following:

• Their proposed prices comply with all applicable Service Contract Labor Standards (SCLS) wage requirements.

• They agree to be bound by their proposed prices as stated in the submitted Schedule of Prices throughout the contract period.

• They certify that the proposed prices are based on a good-faith estimate of costs and reflect a clear understanding of the work requirements.

• They acknowledge that the Schedule of Prices will be incorporated into the resulting contract and used for payment purposes.

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5. General Instructions:

Failure to comply with the RFP requirements for pricing information may adversely affect the proposal evaluation and reduce or eliminate an Offeror’s chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent with information in other proposal volumes, particularly the SF33 and continuation sheets. The Government reserves the right to reject any proposal deemed unrealistic in terms of proposed technical approach, schedule, contract terms, or pricing when compared to Government estimates.

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V. VOLUME V – SOLICITATIONS, OFFER AND AWARD DOCUMENTS, AND

CERTIFICATIONS/REPRESENTATIONS

1. Section V.1 – Solicitation, Offer and Award Documents Each Offeror must complete the specified sections of the solicitation as indicated below.

Offerors must utilize the provided files without modification to ensure standardization across submissions. An authorized official of the firm must sign all documents requiring signatures.

Required Documents:

• Standard Form 33 (SF 33) – Solicitation, Offer and Award Documents: This form must be filled out in its entirety, including the Offeror’s proposal and acceptance of the terms and conditions set forth in the solicitation. Offers must include signed copies of all solicitation amendments issued prior to the submission deadline with the SF 33.

2. Section V.2 – Certifications / Representations Offerors must provide essential certifications and representations as mandated by federal regulations. This includes the completion of all required sections in the solicitation. It is imperative that all statements are accurate and complete.

Important Eligibility Requirement: Offerors must be registered in the System for Award Management (SAM) at https://sam.gov and complete all required Online Representations and Certifications to be eligible for award. Registration in SAM is a prerequisite for contract award and must be maintained throughout the contract period.

Submission Requirements: Offerors shall compile their submissions for Volume V into a single Acrobat PDF file. This file must include all completed documents as specified above, including the SF 33 and any amendments. Each signature required on the documents must be captured in the PDF to ensure authenticity and compliance.