ACI-RCDMS_Section G_DRAFT.pdf

SECTION G – Contract Administration Data

Section G – Contract Administration Data

1. Contract Administration Overview

This section provides the roles, responsibilities, and contract administration requirements for the Advanced Contracting Initiative – Debris Management Services (ACI – RCDMS) base contracts and each task order placed under the ACI – RCDMS. Requirements regarding contract administration may be designated by the Contracting Officer (KO) at the task order level.

2. Administration of ACI – RCDMS Base Contracts The ACI – RCDMS base contracts will be awarded and administered by:

U.S. Army Corps of Engineers Rock Island District Contracting Division, CEMVR-CT 1500 Rock Island Drive Rock Island, IL 61201

3. Points of Contact The following individuals are points of contact for contract administration:

• Contracting Officer:

Name: Brunson Grothus Email: brunson.e.grothus@usace.army.mil

• Contract Specialist:

Name: Christopher McCabe Email: christopher.a.mccabe@usace.army.mil

• Contracting Officer Representative (COR):

Name: Kayla M. Stull Email: kayla.m.stull@usace.army.mil

• Alternate COR:

Name: Kimberly C. Getchel Email: kimberly.c.getchel@usace.army.mil

4. Invoicing Instructions

• Contractors must ensure that invoices reflect the company name(s) and physical address listed on their SAM registration.

• Payments will be processed in accordance with the applicable contract clauses contained within the contract.

• Invoices shall be submitted in accordance with the specific requirements outlined in each task order. This includes a summary page and detailed costs by Contract Line Item Number (CLIN). All invoices must include the ACI – RCDMS Contract Number, Task Order Number, and completion date for the task order.

mailto:brunson.e.grothus@usace.army.mil mailto:christopher.a.mccabe@usace.army.mil mailto:kayla.m.stull@usace.army.mil mailto:kimberly.c.getchel@usace.army.mil

SECTION G – Contract Administration Data

• Final invoices must be clearly marked with the word “FINAL” and submitted as specified in the task order upon completion of the work.

4.1. Submission of Invoices:

• Invoices should be submitted electronically to the designated recipients as specified in the task order, which may include the Contracting Officer, Contract Specialist, and the Contracting Officer Representative (COR).

5. Task Order Issuance and Administration

• Any authorized USACE Contracting Officer can issue task orders against the ACI

– RCDMS base contracts and will be responsible for all administrative and contractual actions related to these task orders. This contract serves as an enterprise tool for USACE, enabling efficient task order issuance across the organization.

6. Contractor Performance Assessment Reporting System (CPARS)

• The ACI – RCDMS base contracts will be registered in CPARS. The Rock Island

District will complete the annual CPARS, including a description of all task orders issued and the overall performance during that period.

• The awarding District will provide a final evaluation of contractor performance upon task order completion. Contractors will receive evaluations as soon as practicable after completion and will have 30 days to submit comments or rebuttals.

7. Insurance Requirements

• The contractor must maintain minimum insurance coverage as specified in FAR

Subpart 28.3 – Insurance, for the entire term of the ACI – RCDMS base contracts. The Contracting Officer may require additional coverage specific to individual task orders.

8. Contractor Administration Requirements

• The Contractor shall designate a Corporate ACI Debris Program Manager and

Alternate as Key Personnel to serve as primary points of contact for administrative duties and issue resolution related to ACI – RCDMS contracts and task orders. The Contractor must provide the USACE Rock Island District KO with current contact information for both primary and alternate points of contact.

Any changes to Contractor Key Personnel must be reported to the KO within five

(5) calendar days.