Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix, a municipal corporation in Maricopa County, Arizona, for a vending machines, maintenance, and parts contract. The form confirms that the City of Phoenix has accepted a contractor's offer and binds the contractor to provide the materials and services specified in the associated solicitation, contract, and all amendments. The contract will be assigned a contract number upon execution. The solicitation encompasses a five-year contract commencing on or about May 20, 2026, with sealed offers due by March 10, 2026. The contract becomes effective upon award by City Council and signature and recording by the City Clerk's department, as required by Phoenix City Code. The contractor is explicitly cautioned not to commence any billable work or provide materials or services under the contract until receiving official purchase order or contract documentation.

The form was approved as to form by the City Attorney on January 19, 2017, and is maintained on file with the City Clerk. The contract will terminate upon the earliest occurrence of reaching the end of the five-year term, including any exercised extensions, or termination pursuant to the agreement's provisions. The specific pricing terms, set-asides, incumbent vendor information, and detailed funding requirements are not contained within this acceptance form itself but are referenced in the associated solicitation documents and contract specifications that accompany this form. Interested contractors should review all supplemental documents, including the main solicitation, addendum forms, and any special terms applicable to City facilities or airport agreements.