Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form for the City of Phoenix, Arizona, a municipal corporation, documenting the formal acceptance of a contractor's sealed bid for vending machines, maintenance, and parts under a five-year contract commencing on or about May 20, 2026. The form confirms that upon execution by the City Manager and City Clerk, the contractor becomes bound to provide the materials and services specified in the solicitation, all amendments, and the accepted offer. The contractor is explicitly prohibited from commencing any billable work or providing materials or services until receiving formal purchase order or contract documentation. The contract will be assigned a Contract Number upon acceptance and becomes effective upon award by City Council, signature, and recording by the City Clerk's department, as required by Phoenix City Code.

The form has been approved as to legal form by the City Attorney as of January 19, 2017. This acceptance document serves as the official notice binding the selected contractor to the terms, conditions, and specifications outlined in the original solicitation, with sealed offers having been due by March 10, 2026. The contract term is five years, with termination occurring upon the earliest of: completion of the five-year term including any exercised extensions, or termination pursuant to the agreement's provisions. No pricing, set-aside status, incumbent information, or budget details are specified within this acceptance form itself, as it functions solely as the formal notification of offer acceptance rather than a substantive contract document.