Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, a Municipal Corporation in Arizona, establishing the formal acceptance of a contractor's sealed bid submission. The form confirms that the contractor is bound to provide the materials or services outlined in the attached contract based on the solicitation specifications, terms, conditions, amendments, and the contractor's accepted offer. The document requires completion of a contract number field and emphasizes that contractors must not commence any billable work or provide materials or services until receiving official purchase order or contract documentation from the City. The form must be executed by the City Manager or Director delegate and attested by the City Clerk, with the document pre-approved as to form by the City Attorney as of January 19, 2017.

This acceptance form applies to the Traffic Control Officer Services Requirements Contract (IFB-25-0739), a five-year procurement commencing April 1, 2026, managed by the City of Phoenix Finance Central Procurement Division. The solicitation seeks off-duty law enforcement officers to provide traffic control services 24/7-365 days annually across three service categories: Routine Service Requests (1,344 estimated annual hours), Non-Routine Service Requests (980 estimated annual hours), and Emergency Service (1,200 estimated annual hours). Sealed offers were due December 22, 2025, at 2:00 PM through the City's OpenGov Procurement Portal, with a non-mandatory pre-offer conference held December 3, 2025. Contractor personnel must hold current law enforcement credentials, valid Law Enforcement Commission Cards, and demonstrate traffic direction experience. The contract requires comprehensive insurance including $2,000,000 Commercial General Liability, $1,000,000 Automobile Liability, and statutory Workers' Compensation with the City named as additional insured. All-inclusive hourly rates must cover personnel, vehicles, fuel, insurance, and personal protective equipment, with monthly invoicing on a 30-day arrears payment basis. The contract includes provisions for Disadvantaged Business Enterprise participation, E-Verify employment verification, heat-related illness mitigation compliance, and potential cooperative agreement extensions to other Arizona municipalities and government agencies.