Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, documenting the formal acceptance of a contractor's bid for the purchase of motorcycles. The City of Phoenix Public Works Department issued Invitation for Bid (IFB) #26-FSD-031 for BMW R 1300 RT-P motorcycles or equivalent models to support police operations including patrol, traffic enforcement, emergency response, and special unit deployment. The bid was released on October 28, 2025, with a deadline for questions on November 7, 2025, and a final response deadline of November 19, 2025, at 11:00 am. The contract is structured as a three-year initial term commencing on or about February 1, 2026, with two potential one-year extension options. Delivery will be to the City of Phoenix Fleet Services, with expectations for new, current model year equipment and comprehensive warranty and support provisions. The City reserves the right to purchase additional quantities up to 100 percent of the specified amount.

The form confirms that upon acceptance, the contractor is bound to provide the materials or services according to all terms, conditions, specifications, amendments, and the contractor's offer as accepted by the City. The contractor is cautioned not to commence any billable work or provide any material or service until receiving purchase order or contract documentation from the City. Pricing will be firm and fixed for the initial contract year, with potential annual price adjustments considered with proper documentation. The procurement includes specific provisions requiring Disadvantaged Business Enterprise (DBE) and small business participation, with contractors obligated to submit annual DBE/Small Business Participation Plans and demonstrate good faith efforts to engage DBE suppliers. The City requires monthly documentation through their Certification and Compliance System. The document was approved as to form by the City Attorney on January 19, 2017.