Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Purchase of Motorcycles
- Solicitation number
- 26-FSD-031
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, formally accepting a contractor's offer to provide materials or services as specified in an attached contract. The City of Phoenix Public Works Department solicited an Invitation for Bid (IFB) #26-FSD-031 for the purchase of BMW R 1300 RT-P motorcycles or equivalent models for police operations. The procurement structure includes a three-year initial contract term with two optional one-year extensions, commencing on or about February 1, 2026. The bid was released on October 28, 2025, with a questions deadline of November 7, 2025, and a final response deadline of November 19, 2025, at 11:00 am. Delivery is directed to the City of Phoenix Fleet Services, with expectations for new, current model year equipment and comprehensive warranty support.
The motorcycles will support patrol, traffic enforcement, emergency response, and special unit deployment with authority-grade equipment and police-specific modifications. Pricing will be firm and fixed for the initial contract year, with potential annual price adjustments considered upon proper documentation. The City reserves the right to purchase additional quantities up to 100 percent of the specified amount. The procurement includes specific requirements for Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit annual DBE/Small Business Participation Plans and demonstrate good faith efforts to engage DBE suppliers through City and Federal databases. Monthly documentation is required through the City's Certification and Compliance System. The contract becomes effective upon award by City Council, conditioned upon signature and recording by the City Clerk's department, and will terminate upon reaching the end of the term including any extensions or upon termination pursuant to the agreement's provisions.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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