Acceptance_of_Offer_Form_2025_(14).pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, formalizing the acceptance of a contractor's proposal for real estate services. The form serves as official notification that the contractor is now bound to provide the materials or services outlined in the related solicitation (RFQu-26-0091) for acquisition, relocation, and related real estate services. The contractor must not commence any billable work or provide materials or services until receiving official purchase order or contract documentation from the City. The contract is effective upon acceptance by the City Manager and attestation by the City Clerk, with the document approved as to form by the City Attorney as of January 19, 2017.

The Acceptance of Offer Form is a standard contract execution document that does not itself establish pricing, deliverables, or specific performance terms. Instead, it incorporates by reference all terms and conditions from the solicitation, amendments, and the contractor's submitted offer. The underlying contract opportunity (RFQu-26-0091) is a five-year acquisition and relocation services contract commencing April 1, 2026, with potential extensions. Contractors must maintain active Arizona real estate licenses, demonstrate three years of operational history, and comply with federal requirements including the Uniform Relocation Assistance and Real Property Acquisition Act, FTA/DBE participation mandates, and Arizona E-Verify requirements. Upon award, contractors must provide comprehensive insurance certificates within 14 calendar days, including $2,000,000 general aggregate liability and $1,000,000 professional liability coverage. Proposals were due April 3, 2026, at 2:00 PM through the City's Procurement Portal, with pricing remaining firm and fixed during the initial contract year and subject to potential annual adjustments thereafter upon written request with supporting documentation.