Attachment 7.1 - Document Security Notice.docx

SENSITIVE SECURITY INFORMATION

WARNING: Attachment 5 (J-1 through J-9) to this RFI contain Sensitive Security Information that is controlled under Federal Aviation Administration (FAA) Order 1600.75 and 49 CFR parts 15 and 1520. No part of this record may be disclosed to persons without a “need to know”, as defined in FAA Order 1600-75 and 49 CFR parts 15 and 1520, except with the written permission of the Administrator of the Federal Aviation Administration, Administrator of the Transportation Security Administration, or the Secretary of Transportation. Unauthorized release may result in civil penalty or other action. For US Government agencies, FAA Order 1600-75, 5 USC 552, and 49 CFR parts 15 and 1520 govern public disclosure.

RFI Number: No. ACQ-210-DCE Project Name or Description: Airport Surveillance Radar Model 9 (ASR-9) Data Communications Equipment (DCE) Modernization Kits

DOCUMENT SECURITY

NOTICE TO PROSPECTIVE OFFERORS

Attachment 5 (J-1 through J-9) to this RFI includes For Official Use Only (FOUO) or Sensitive Security Information (SSI) Specification, Drawings, and Technical Data/ Documentation. FOUO and SSI documents provided under this RFI are intended for use by authorized users only. In support of this requirement, Federal Aviation Administration (FAA) (we) requires RFI responders (you) to exercise prudent caution when handling documents relating to FOUO and SSI Specification, Drawings, and Technical Data/ Documentation per the RFI.

FOUO and SSI Documents will not be released to any individual or firm who has not supplied a signed Document Security Notice (DSN).

1. Limiting dissemination to authorized users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to–know are those who are specially granted access for the conduct of business on behalf of or with FAA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the primary prospective offeror deems necessary in order to submit a response to this RFI, and in order to complete the work or contract, as well as to provide maintenance and repair contractors and equipment service contractors. Dissemination of FOUO and SSI documents shall be made, only upon receipt, by the Contracting Officer of the duly signed Document Security Notice (DSN) from each prospective offeror requesting the RFI package. Each prospective offeror receiving FOUO and SSI documents shall be responsible for maintaining the original copy of all signed DSNs and to provide said DSNs to the Contracting Officer upon request.

NOTE: It is the responsibility of the person or firm disseminating the FOUO and SSI documents to assure that the recipient is an authorized user and to keep records of the recipients. This record shall be maintained by the person/firm and must be presented on demand when requested by the FAA.

Prospective Offerors shall provide identification as set forth below:

Valid identification for non-Government users: Authorized non-Government users shall provide valid identification to receive FOUO and SSI Specification, Drawings, and Technical Data/ Documentation. The identification shall be presented and verified for each dissemination. Valid identification shall be all items (a) through (c).

(a) Business Declaration: The primare contractor must ensure that the attached Business Declaration is complete (contains all pertinent information (i.e., Name of Firm, Tax Identification Number, DUNS Number, etc.) and is true and accurate to the best of their knowledge.

(b) List of Employees: The prime contractor must provide a list of all employees that will have access to the specifications, drawings, and technical data/ documentation.

(c) List of Subcontractors: The prime contractor shall provide a list of all their subcontractors that will have access to the specifications, drawings, and technical data/ documentation.

2. Retaining and destroying documents: The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

3. Term of Effectiveness: The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention.

The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all FOUO and SSI Specification, Drawings, and Technical Data/ Documentation received during the RFI.

I AGREE THAT I AM DULY AUTHORIZED TO EXECUTE THIS AGREEMENT ON BEHALF OF THE BELOW-NAMED ENTITY AND AGREE THAT THE BELOW WILL ABIDE BY THIS AGREEMENT AND WILL ONLY DISSEMINATE FOUO AND SSI DOCUMENTS TO OTHER AUTHORIZED USERS UNDER THE CONDITIONS SET FORTH ABOVE.

Signature:________________________________________

Name of Company:_________________________________

Title:____________________________________________

Date:____________________________________________

If the authorized signatory is signing electronically, signatures must comply with the E-Sign Act (Title 15, U.S.C., Sec 7001, et seq.), and an electronically signed copy of Document Security Notice must be provided to Krystalyn Wacyra, Contract Specialist via email at Krystalyn.Wacyra@faa.gov and to Linda Applewhite, Contracting Officer, via email at Linda.Applewhite@faa.gov.

Should the authorized signatory wish to provide a hand-signed copy of Document Security Notice it must be provided to Krystalyn Wacyra/Linda Applewhite, via mail or hand delivery, by the date indicated in the RFI, at the following address:

Federal Aviation Administration Attn: Krystalyn Wacyra/Linda Applewhite, 4W32HS 600 Independence Avenue, SW Wilbur Wright Building (FOB10B) Washington, DC 20591

Sensitive Security Information