AAC RFP Corrosion Control Study Amendment 2 version.pdf.crdownload

Alaska Aerospace Corporation, 4300 B Street, Suite 605, Anchorage, Alaska 99503

ALASKA AEROSPACE CORPORATION

REQUEST FOR PROPOSALS

PACIFIC SPACEPORT COMPLEX – ALASKA

CORROSION CONTROL STUDY

RFP AAC-26-001

ISSUED 05 MAY 2026

ISSUED BY

ALASKA AEROSPACE CORPORATION

4300 B STREET, SUITE 605

ANCHORAGE, AK 99503

PRIMARY CONTACT

DUFFY GOODNER

CONTRACT MANAGER

duffy.goodner.ctr@akaerospace.gov 907-413-2305

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE CONTRACT MANAGER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS.

FAILURE TO CONTACT THE CONTRACT MANAGER MAY RESULT IN THE REJECTION OF YOUR

OFFER.

mailto:duffy.goodner.ctr@akaerospace.gov

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.03 PRIOR EXPERIENCE

SEC. 1.04 REQUIRED REVIEW

SEC. 1.05 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.06 RETURN INSTRUCTIONS

SEC. 1.07 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.08 AMENDMENTS TO PROPOSALS

SEC. 1.09 AMENDMENTS TO THE RFP

SEC. 1.10 RFP SCHEDULE

SEC. 1.11 ALTERNATE PROPOSALS

SEC. 1.12 NEWS RELEASES

SECTION 2. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SEC. 2.02 SCOPE OF WORK

SEC. 2.03 CONTRACT TERM AND WORK SCHEDULE

SEC. 2.04 DELIVERABLES

SEC. 2.05 CONTRACT TYPE

SEC. 2.06 PROPOSED PAYMENT PROCEDURES

SEC. 2.07 CONTRACT PAYMENT

SEC. 2.08 LOCATION OF WORK

SEC. 2.09 SUBCONTRACTORS

SEC. 2.10 JOINT VENTURES

SEC. 2.11 CONTRACT PERSONNEL

SEC. 2.12 INSPECTION, ACCEPTANCE, AND SUBSTANTIAL FAILURE

SEC. 2.13 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 2.14 CONFIDENTIALITY AND DATA PROTECTION

SEC. 2.15 INDEMNIFICATION

SEC. 2.16 INSURANCE REQUIREMENTS

SEC. 2.17 TERMINATION FOR DEFAULT

SECTION 3. PROPOSAL FORMAT AND CONTENT

SEC. 3.01 RFP SUBMISSION REQUIREMENTS

SEC. 3.02 FORMATTING REQUIREMENTS

SEC. 3.03 EXPERIENCE AND QUALIFICATIONS (SECTION 4)

SEC. 3.04 COST PROPOSAL (SECTION 6)

SEC. 3.05 OFFEROR CERTIFICATIONS (APPENDIX 4)

SECTION 4. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 4.01 SUMMARY OF EVALUATION PROCESS

SEC. 4.02 EVALUATION CRITERIA

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 CONTRACT COST (COST PROPOSAL)

SEC. 4.08 ALASKA OFFEROR PREFERENCE

SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 5.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 5.02 CLARIFICATION OF PROPOSALS

SEC. 5.03 DISCUSSIONS WITH OFFERORS

SEC. 5.04 CONTRACT NEGOTIATION

SEC. 5.05 OFFEROR NOTIFICATION OF SELECTION

SEC. 5.06 PROTEST

SEC. 5.07 QUALIFYING FOR ALASKA OFFEROR PREFERENCE

SEC. 5.08 STANDARD CONTRACT PROVISIONS

SEC. 5.09 QUALIFIED OFFERORS

SEC. 5.10 RFP AND PROPOSAL AS PART OF THE CONTRACT

SEC. 5.11 ADDITIONAL TERMS AND CONDITIONS

SEC. 5.12 HUMAN TRAFFICKING

SEC. 5.13 RIGHT OF REJECTION

SEC. 5.14 ALASKA AEROSPACE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 5.15 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 5.16 ASSIGNMENT

SEC. 5.17 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 5.18 DISPUTES

SEC. 5.19 SEVERABILITY

SEC. 5.20 SOLICITATION ADVERTISING

SEC. 5.21 FEDERALLY IMPOSED TARIFFS

SEC. 5.22 DEBRIEF

SECTION 6. ATTACHMENTS

SEC. 6.01 ATTACHMENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Alaska Aerospace Corporation (AAC) is seeking a qualified Contractor to conduct a comprehensive Corrosion Control Study for the Launch Tower at LP-1 and associated support equipment at the Pacific Spaceport Complex-Alaska (PSCA) in Kodiak, AK. The primary objective is to assess the current material condition of all surfaces and structural components. The Contractor will utilize non-destructive evaluation (NDE) methods to identify degradation and provide a detailed technical report to guide future maintenance and life-extension efforts for the facility.

SEC. 1.02 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 5pm prevailing Alaska Standard Time on 27 May 2026 as indicated by postmark or timestamp on the received email. Note that emails sent before 5pm but received by the Contract Manager after 5pm will be considered late. Late proposals will be removed from consideration. All interested bidders must register with the Contract Manager prior to submitting a bid. Unregistered bids will not be accepted.

SEC. 1.03 PRIOR EXPERIENCE

For offers to be considered responsive, offerors must meet these minimum prior experience requirements:

• Demonstrated experience in conducting large-scale structural corrosion assessments using Non-Destructive Testing (NDT) methods (e.g., ultrasonic testing, radiography, or eddy current).

• Prior experience performing material inspections in maritime or high-salinity environments, preferably on aerospace launch structures or heavy industrial steel facilities.

• Proven capability in providing comprehensive engineering reports that include remediation recommendations and remaining useful life (RUL) estimates.

Prior experience must be identified in the Offeror’s response to "Experience and Qualifications" and within the specified page limits. An offeror's failure to meet these minimum requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.04 REQUIRED REVIEW

Offerors must carefully review this solicitation for any errors, omissions, or objectionable material.

To allow for potential amendments, written comments or concerns must be received by the Contract Manager at least five (5) working days prior to the proposal deadline.

Prompt notification helps ensure a fair competitive process and prevents the submission of proposals based on defective requirements, which could lead to disqualification.

SEC. 1.05 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

All questions regarding this RFP must be submitted in writing to the Contract Manager. This includes requests for clarification on technical specifications, the defined scope of work, or the minimum experience requirements.

The Contract Manager will determine if a response requires a formal written amendment to the solicitation. To ensure a transparent and competitive process, any significant changes to the scope or requirements resulting from these questions will be issued as an amendment to all registered bidders. Only written clarifications provided via formal amendment are considered binding.

CONTRACT MANAGER CONTACT

Duffy Goodner Duffy.goodner.ctr@akaerospace.gov

SEC. 1.06 RETURN INSTRUCTIONS

Proposals must be submitted via email to duffy.goodner.ctr@akaerospace.gov. To ensure proper processing, offerors must adhere to the following requirements:

• File Format: The Technical Proposal and Cost Proposal must be saved as separate PDF documents.

• Labeling: Attachments must be clearly labeled (e.g., “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf”).

• Subject Line: The email must include the RFP number in the subject line.

• File Size Limits: The maximum size for a single email is 20MB. If the total submission exceeds this limit, it must be sent across multiple emails, each under 20MB and individually compliant with the labeling and subject line requirements.

• Timing: Email transmission is not instantaneous. AAC recommends submitting proposals well in advance of the deadline to account for potential delivery delays.

• Confirmation: It is the offeror’s responsibility to confirm receipt of the proposal with the issuing agency. Alaska Aerospace is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.07 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the Contract Manager no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.08 AMENDMENTS TO PROPOSALS

Offerors may submit amendments to their proposals at any time prior to the deadline for receipt of proposals. Any amendment must be submitted in writing and follow the same submission requirements as the original proposal, clearly identifying the specific sections being modified.

Amendments received after the deadline will not be considered.

Proposals may be withdrawn by the offeror at any time. To withdraw a proposal, the offeror must submit a written request to the Contract Manager. If the withdrawal occurs after the proposal deadline, the request must be signed by an authorized representative of the firm to ensure the formal removal of the bid from the evaluation process. If a selected proposal is withdrawn after the Notice of Intent to Award has been issued but before the final contract is executed, AAC reserves the right to reevaluate the remaining responsive proposals to determine the next best value for the project.

SEC. 1.09 AMENDMENTS TO THE RFP

If an amendment is issued prior to the proposal deadline, it will be posted on the State of Alaska Online Public Notice (OPN) website. A direct link to the amendment will be sent to all individuals who were originally notified of the RFP and to all bidders who have registered with the Contract Manager. To ensure offerors have adequate time to respond to new information, any amendment issued within ten (10) days of the current deadline will automatically extend the deadline to allow for a full ten-day response period from the date of the amendment.

If a substantial clarification or material change becomes necessary after proposals have been received, a formal amendment will be issued to all responsive offerors. This amendment will define the specific changes and establish a new date and time for the submission of new or revised proposals. Alaska Aerospace reserves the right to adjust previous evaluations based on the updated information provided in these amended submissions.

SEC. 1.10 RFP SCHEDULE

The RFP schedule presented in the table below represents AAC’s best estimate of the timeline that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is changed, the rest of the schedule may be shifted accordingly. All times are in Prevailing Alaska Time.

ACTIVITY TIME DATE

RFP Released 5/5/2026

Deadline for Receipt of Questions 5:00pm 5/20/2026 Deadline for Receipt of Proposals 5:00pm 5/27/2026 Proposal Evaluations Complete 6/5/2026 Notice of Intent to Award 6/8/2026 Contract Issued 6/15/2026

This RFP does not, by itself, obligate Alaska Aerospace Corporation (AAC) to any party. AAC reserves the right to cancel this solicitation at any time or choose not to award a contract if it is determined to be in the best interest of the Corporation.

AAC’s formal obligation will commence only when a contract is fully executed and approved by the Chief Executive Officer (CEO). While the RFP does specify an effective date, AAC may set a different start date via written notice to the Contractor. Alaska Aerospace is not responsible for any work performed by the Contractor, to include work performed in good faith, prior to the official contract start date established by AAC.

SEC. 1.11 ALTERNATE PROPOSALS

Offerors must submit only one proposal. Any additional proposals will be removed from consideration unless the offeror:

• Confirms, in writing, that the additional proposal supersedes any prior submissions,

• Confirms, in writing, that the Contract Manager removes any prior submissions,

• Submits the additional proposal before the deadline to receive proposals.

The offeror must complete all three of the above requirements before an additionally submitted proposal can be considered the single proposal submitted. AAC is not responsible for ensuring that offeror meets all three requirements or informing them if their submission is missing one or all of the requirements.

SEC. 1.12 NEWS RELEASES

Any news releases related to this RFP must not be made without prior approval from AAC and must be approved by the CEO

SECTION 2. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Pacific Spaceport Complex-Alaska (PSCA) was established in 1991 at Narrow Cape, Kodiak Island, Alaska and is owned by the Alaska Aerospace Corporation (AAC). It lies upon 3,717 acres of land and was the first Federal Aviation Administration (FAA) licensed spaceport to be established on non-federal property, opening in 1998. The spaceport was started as a low-cost access point to space for small, vertically launched rockets and stratospheric balloons. In addition, it has been operating as a self-sustaining entity funded by earned revenues since 2015. Because of this, PSCA has served as a vital economic engine for the State of Alaska and continues to hold this economic status to this day.

The PSCA complex is a vast spaceport with several functions and capabilities that help support rocket launches, launch vehicle telemetry and tracking, space systems and physics research, and state and federal interests in space. To this end, PSCA provides full rocket launch capabilities including integration, checkout, and launch facilities for both government and commercial customers. The location of PSCA offers ideal access to space for polar, sun synchronous, and high elliptical orbital and sub-orbital launches. These launch missions offer the ability for observational missions, as well as advanced aerospace systems tests and experiments. As PSCA prepares to increase its launch cadence and expand its customer base, maintaining the structural integrity of its core infrastructure is paramount.

SEC. 2.02 SCOPE OF WORK

The Contractor must provide all labor, technical supervision, specialized equipment, and materials necessary to perform a comprehensive Corrosion Control Study of the Launch Tower (LP-1/LSS) and associated support equipment.

A. Objective and Technical Requirements The primary objective is to quantify structural integrity and surface conditions across all metallic surfaces. The Contractor must identify, categorize, and document the extent of corrosion to facilitate life-extension measures.

B. Inspection Sampling Density (Minimum Requirements) To ensure a consistent baseline for all proposals, the following minimum sampling densities are required:

Component Category Visual Inspection

(VT)

NDE/NDT Requirement

Primary Structural Members (Legs/Main Beams)

100% of all surfaces

3 thickness readings per 10 linear feet.

Critical Nodes/Welded Joints 100% of all nodes 20% of all primary load-bearing welds.

Splash Zone (Ground to 30' Elevation)

100% of all surfaces

Double density (6 readings per 10 linear feet).

Secondary Structures (Catwalks/Rails)

100% of all surfaces

10% representative statistical sampling.

Support Equipment (Piping/Storage) 100% of all surfaces

15% of all exterior steel interfaces.

C. Methodology Standards All Non-Destructive Evaluation (NDE) must be conducted by technicians certified to ASNT Level II or higher.

Corrosion categorization shall follow ASTM D610 (Degree of Rusting) and NACE/AMPP maritime standards for remaining useful life (RUL) estimates.

D. Site Accessibility and Logistics LP-1/LSS: A 174' tall environmentally controlled structure.

The Contractor is responsible for all high-angle access (climbing, scaffolding, or lifts) and must comply with AAC safety protocols for active spaceport environments.

SEC. 2.03 CONTRACT TERM AND WORK SCHEDULE

The Offeror must include a proposed timeline in their response, detailing the project schedule from the date of award through completion. This timeline should outline specific milestones, including mobilization, on-site inspection phases, and the final delivery of the Corrosion Assessment Report.

Due to mission requirements, timelines must not exceed and end date of 30 September 2026. AAC requests that offerors propose the most expedited timeline possible, provided it does not compromise the technical integrity of the inspection or the quality of the final engineering analysis.

Unless otherwise specified in this RFP, any extension of the contract must be mutually agreed upon by both parties. All original terms and conditions will remain in full force and effect during the extension period. Contract extensions are only valid when executed in writing by the Contract Manager. An updated Purchase Order will be issued that identifies the new end date.

SEC. 2.04 DELIVERABLES

The Contractor will be required to provide the following deliverables:

The Contractor is responsible for the timely submission of the following deliverables. All documents must be submitted in electronic format (searchable PDF) to the Contract Manager, Site Manager, and General Manager. The Contractor must submit these deliverables:

• An Initial Site Memo, including a brief summary of the site conditions following the initial walk through. The memo should include whether the extent of the corrosion falls within the assumption used when responding to this RFP.

• Draft Corrosion Assessment Report, including the primary data gathered, categorized findings, and recommended engineering remediation.

• Final Corrosion Assessment Report, being the comprehensive, formal engineering report, incorporating any AAC feedback.

Timelines must include dates for submission of each deliverable listed above. AAC must be given at least 15 business days (based on AAC working day) to review and provide comments on the draft report.

SEC. 2.05 CONTRACT TYPE

Offerors may propose their preferred contract type based on the work required. AAC and the awardee will decide on the contract type before commencement of any work. All travel must be done as a Cost Reimbursable CLIN.

SEC. 2.06 PROPOSED PAYMENT PROCEDURES

Unless a Firm Fixed Price (FFP) agreement is established, payments will be processed on a monthly basis following the submission and approval of detailed invoices. If an FFP structure is agreed upon, payments will instead be tied to the successful completion and acceptance of specific milestones as outlined in the Sec. 2.04 Project Deliverables table. The Contractor must receive approval from the Contract Manager before submitting an invoice after completing a milestone. The Contract Manager must provide approval within 15 business days of receipt of the deliverable. After 15 business days, the Contractor may submit the invoice.

If AAC determines a deliverable does not meet the requirements as laid out in Sec. 2.04 Project Deliverables, AAC may identify the areas that need improvement and request that the Contractor resubmit the deliverable. All invoices must be submitted to the Contract Manager and AAC Billings.

The Purchase Order issued by the Contract Manager will identify further instructions for invoicing.

SEC. 2.07 CONTRACT PAYMENT

Alaska Aerospace Corporation (AAC) must not be held liable for any interest charges or late fees associated with contract costs. Additionally, AAC is a tax-exempt entity and must not be responsible for the payment of any local, state, or federal taxes. All costs and financial transactions related to this contract must be stated and processed in U.S. currency.

SEC. 2.08 LOCATION OF WORK

Work Location and Performance Project management and administrative tasks must be performed at the Contractor’s place of business, while all on-site inspection activities must be conducted at the Pacific Spaceport Complex-Alaska (PSCA). While the Contractor is expected to provide their own primary workspace, AAC will provide temporary workspace at PSCA if necessary to facilitate on-site activities. AAC will ensure the Contractor has access to the site during on-site activities.

Travel and Pricing The Contractor’s price proposal must include all costs for transportation, lodging, and per diem required for travel to PSCA. All travel pricing must be in-line with the JTR. Travel will have a Cost Reimbursable CLIN.

Domestic Performance Requirement By signing the proposal, the Offeror certifies that all services provided under this contract by the Contractor and any subcontractors must be performed within the United States.

SEC. 2.09 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must complete the Subcontractor Form (Appendix 3) of this RFP. The offeror must include justification for the planned use of any Contractors and the work they will be utilized for. Offerors must complete at least 60% of the work on an awarded contract themselves.

Failure to adhere to the specified minimum requirement of 60% may result in AAC terminating the contract. To the full extent of its legal authority, AAC reserves the right to seek reimbursement of any monies paid and all associated damages and legal remedies available under the law.

Note that subcontractors are not required to hold an Alaska business license.

SEC. 2.10 JOINT VENTURES

Joint ventures are acceptable. If submitting a proposal as a joint venture, the offeror must submit a copy of the joint venture agreement which identifies the principals involved and their rights and responsibilities regarding performance and payment.

SEC. 2.11 CONTRACT PERSONNEL

Any change to the project team members or subcontractors identified in the proposal must be approved, in advance and in writing, by the Contract Manager. Replacement personnel must possess professional experience and qualifications necessary to meet the specific work requirements of the contract and must be similarly or more experienced than the individuals they are replacing. Changes made without prior written approval from AAC may be grounds for contract termination.

SEC. 2.12 INSPECTION, ACCEPTANCE, AND SUBSTANTIAL FAILURE

All work performed under this contract is subject to inspection, evaluation, and approval by AAC personnel. This review process may include assessments by technical, programmatic, and contractual representatives to ensure compliance with all specifications and performance standards. Any deficiencies identified will be provided to the Contractor in writing by the Contract Manager. Deficiencies must be corrected by the Contractor at no additional cost to AAC and within the timeframe identified by the Contract Manager before final acceptance and payment are authorized.

The Contractor must perform all services in a timely manner and to a high professional standard. If the Contractor fails to adequately address deficiencies within the timeframe specified by the Contract Manager or fails to meet contractual deadlines without a prior approved extension, AAC may determine that the Contractor has substantially failed to perform. If such a determination is made, the Contract Manager must provide notice to the Contractor in writing. In the event of a substantial failure, AAC may terminate the contract, require reimbursement of monies paid (based on the portion of unacceptable work received), and seek any associated damages.

SEC. 2.13 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the Contractor may be required to perform additional work. Any additional work must remain within the general scope of the initial agreement. When additional work is identified, the Contract Manager must provide the Contractor with a written description of the requirements. In response, the Contractor must submit an updated schedule and an updated price proposal supported by comprehensive cost and pricing data for the additional work. Costs must be calculated using the labor rates established in the original contract response. Any new labor categories included in the proposal must be accompanied by a detailed justification of costs and the necessity of the role.

The Contractor may also identify additional or increased work required based on their initial evaluations. The Contractor must include the additional or increased work, along with a detailed justification for the additional or increased work in the Initial Site Memo. The Contractor must provide a cost estimate for the additional or increased work and an updated timeline, if necessary, with the Initial Site Memo. The Contractor must clearly identify if a delay in approving the additional or increased work will impact the Contractor personnel’s ability to continue work and to what extent.

The Contractor must not commence additional work until the Contract Manager has secured all necessary approvals and a written contract amendment has been formally issued and approved by the required AAC representative.

SEC. 2.14 CONFIDENTIALITY AND DATA PROTECTION

Duty of Confidentiality Both AAC and the Contractor, collectively referred to as the “Parties”, agree that all confidential information must be used exclusively for performing the services and providing the deliverables specified in this contract. The Parties must not disseminate or allow the dissemination of confidential information except as expressly permitted herein. The Parties must exercise reasonable care, including physical and electronic security measures, to prevent unauthorized access, disclosure, or use of confidential information by third parties. "Reasonable care" must include compliance with all applicable federal laws, including the Social Security Act and HIPAA compliance, and AAC security standards.

Third-Party Access Any third parties or subcontractors granted access to confidential information must be held to the same level of confidentiality as the Contractor. The Contractor must ensure that a formal Non- Disclosure Agreement (NDA) is established with any such third party and receive approval from the AAC Contract Manager prior to the release of any data.

Compelled Disclosure If a party is required by law, regulation, or court order to disclose confidential information, that party must provide the other with prompt written notice (to the extent permitted by law) to allow for a review of the request. If no objection is received within 30 days, the information may be released.

Upon request, the disclosing party must cooperate in seeking legal protection or a protective order to prevent or limit the release of the information.

Definition of Confidential Information Confidential information includes any data, files, software, or materials, whether oral, electronic, or tangible, provided by or learned from either party during the performance of this contract.

Examples include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and security protocols.

Exclusions Confidential information does not include information that was already public knowledge at the time of receipt, is or becomes publicly available through no breach of this contract, is independently developed without the use of the other party’s confidential information, or is lawfully obtained from a third party without an obligation of confidentiality.

Notification of Breach Both parties must promptly notify the other in writing upon becoming aware of any unauthorized storage, disclosure, loss, or access to confidential information.

SEC. 2.15 INDEMNIFICATION

To the fullest extent permitted by law, the Contractor shall indemnify, hold harmless, and defend Alaska Aerospace Corporation (AAC) from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify AAC for a claim of, or liability for, the independent negligence of AAC. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of AAC, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis, “Contractor” and “AAC”, as used within this and the following articles, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in AAC’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

SEC. 2.16 INSURANCE REQUIREMENTS

Without limiting Contractor’s indemnification, it is agreed that Contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this Agreement the policies of insurance listed below. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If Contractor’s policy contains higher limits, AAC shall be entitled to coverage to the extent of such higher limits. Certificates of insurance must be furnished to AAC prior to beginning work and must provide for a notice of cancellation, non-renewal or material change of conditions in accordance with policy provisions.

Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Contractor’s services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21 or of their applicable state regulations.

Worker’s Compensation Insurance

The Contractor shall provide and maintain, for all employees engaged in work under this contract, worker’s compensation insurance coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations, including but not limited to Federal U.S.L.&H and Jones Acts requirements. The policy must waive subrogation against the State.

Commercial General Liability Insurance

The Contractor shall provide commercial general liability coverage for all business premises and operations used by the Contractor in the performance of services under this agreement. With minimum coverage limits of one million dollars ($1,000,000) combined single limit per claim. The policy must waive subrogation against the State and must include AAC as additional insured.

Commercial Automobile Liability Insurance

The Contractor shall provide automotive liability coverage for all vehicles used by the Contractor in the performance of services under this agreement, with minimum coverage limits of one million dollars ($1,000,000) combined single limit per claim. The policy must waive subrogation against the

State and must include AAC as additional insured. If Contractor is utilizing an AAC vehicle, the Contractor must obtain a non-owned auto endorsement to extend liability coverage.

Professional Liability Insurance

Covering all errors, omissions, or negligent acts of the Contractor, its subcontractor or anyone directly or indirectly employed by them, made in the performance of this contract which result in a financial loss to AAC. Limits required are per the following schedule:

CONTRACT AMOUNT MINIMUM REQUIRED LIMITS

Under $100,000 $500,000 per Claim/Annual Aggregate $100,000-$499,000 $1,000,000 per Claim/Annual Aggregate $500,000-$999,999 $2,000,000 per Claim/Annual Aggregate $1,000,000 or over Negotiable

SEC. 2.17 TERMINATION FOR DEFAULT

If the Contract Manager determines that the Contractor has refused to perform the work or has failed to perform with the diligence required to ensure timely and accurate completion, AAC must provide written notice to the Contractor to terminate their right to proceed with all or any part of the remaining work.

Additionally, the Contract Manager must, by written notice, terminate this contract under Administrative Order 352 if the Contractor supports or participates in a boycott of the State of Israel.

These provisions do not restrict any other termination rights held by AAC under the terms of this contract. To the full extent of its legal authority, AAC reserves the right to require the reimbursement of any monies paid and to seek all associated damages and legal remedies available under the law.

SECTION 3. PROPOSAL FORMAT AND CONTENT

SEC. 3.01 RFP SUBMISSION REQUIREMENTS

This RFP consists of specific sections that must be included in the formal proposal. Additional forms must be submitted as appendices to the formal proposal. An electronic copy of these forms is provided alongside this RFP. Unless otherwise specified, these completed sections and forms must constitute the Offeror’s entire proposal. Marketing materials or extraneous information must not be included. Any proposal that fails to follow these formatting and content requirements may be deemed non-responsive.

SEC. 3.02 FORMATTING REQUIREMENTS

The offeror must ensure that their proposal meets all formatting requirements identified in this section.

Documents and Text All attachment documents must be written in the English language, be single sided, and be single spaced with a minimum font size of 10. Pictures or graphics may be used if the offeror feels it is necessary to communicate their information, however, be aware of the requirements for page limits below.

Page Limits Certain sections within this RFP have established maximum page limits. Offerors must not exceed these limits, which apply to the front side of a page only (e.g., "1 Page" allows for a response on a single side of a sheet). Any content exceeding the specified limit must be discarded by the Contract Manager and will not be reviewed by the evaluation committee. For example, if a five-page response is submitted for a section limited to three pages, only the first three pages will be evaluated.

If an Offeror identifies that the established page limits are too restrictive to provide an adequate proposal, they may submit a written request to the Contract Manager to increase the limit. Such requests must be made with sufficient justification prior to the deadline for questions. The Contractor Manager must provide a written response approving or denying the request.

SECTIONS MAXIMUM PAGE LIMITS

Executive Summary 1 Table of Contents 1 Introduction 1 Section 1: Project Understanding 3 Section 2: Methodology Used for the Project 5 Section 3: Management Plan for the Project 3 Section 4: Experience and Qualifications 3 Section 5: Proposed Project Schedule 2 Section 6: Cost and Contract Type Proposal 3 Forms Maximum Page Length Appendix 1: Conflict of Interest Statement 2 Appendix 2: Alaska Bidder Preference Certification 3 Appendix 3: Subcontractors (optional) 1

Appendix 4: Offeror Certifications 1

Any proposal or portion of a proposal submitted that is not compliant with the instructions above may be a basis for finding the proposal non-responsive and thus rejected.

The following are provided for guidance and specific requirements. Any questions on sections or forms not addressed can be sent to the Contract Manager prior to the deadline for questions.

SEC. 3.03 EXPERIENCE AND QUALIFICATIONS (SECTION 4)

Offerors must provide a detailed description of the personnel assigned to the project, clearly illustrating lines of authority and designating the individuals responsible and accountable for each component and deliverable. This must include a narrative description of the project team's organization and a personnel roster identifying every team member, their professional titles, and the locations where their work will be performed.

Offerors must provide references, to include names, phone numbers, and project summaries, for similar projects completed by the firm, including the total time required to complete each engagement.

To ensure an unbiased technical evaluation, Offerors must not disclose any costs within this section. All responses must adhere to the established page limits; any content exceeding these limits will not be considered.

SEC. 3.04 COST PROPOSAL

Proposed costs must include all direct and indirect costs associated with the performance of the contract, including, but not limited to, total number of hours at various hourly rates, direct expenses, payroll, supplies, overhead assigned to each person working on the project, percentage of each person's time devoted to the project, and profit. The costs identified on the cost proposal are the total amount of costs to be paid by AAC. No additional charges shall be allowed.

SEC. 3.05 OFFEROR CERTIFICATIONS (APPENDIX 4)

The offeror must complete and submit this appendix. The form must be signed by an individual authorized to bind the offeror to the provisions of the RFP.

By signature on the form, the offeror certifies they comply with the following:

a) the laws of the State of Alaska

b) the applicable portion of the Federal Civil Rights Act of 1964

c) the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government

d) the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government

e) all terms and conditions set out in this RFP

f) a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury

g) that the offers will remain open and valid for at least 90 days

If any offeror fails to comply with [a] through [g] of this paragraph, AAC reserves the right to disregard the proposal, terminate the contract, or consider the Contractor in default.

The Submittal Form also requests the following information:

a) The complete name and address of offeror’s firm along with the offeror’s Tax ID.

b) Information on the person AAC should contact regarding the proposal.

c) Names of critical team members/personnel.

d) Addenda acknowledgement.

e) Conflict of interest statement.

f) Federal requirements.

g) Alaska preference qualifications.

An offeror's failure to address/respond/include these items may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

SECTION 4. EVALUATION CRITERIA AND CONTRACTOR

SELECTION

SEC. 4.01 SUMMARY OF EVALUATION PROCESS

AAC will evaluate and prioritize proposals using the following process:

• Responsiveness Review: Proposals will first be assessed for overall responsiveness. Any proposal deemed non-responsive will be eliminated from further consideration.

• Technical Evaluation: A Proposal Evaluation Committee (PEC), consisting of at least three AAC employees, will evaluate the technical portion of all responsive proposals. The Contract Manager will provide the PEC with the required proposal sections, ensuring that no cost information is shared or disclosed to the committee during this stage.

• Scoring Methodology: PEC members will independently evaluate and score proposals based on the established evaluation criteria. Following independent review, the Contract Manager will chair a meeting where the PEC may engage in group discussion before finalizing individual scores.

• Score Compilation: Each PEC member will submit their final scores to the Contract Manager, who will compile them and calculate the awarded technical points. The Contract Manager will then calculate cost proposal scores, factoring in any applicable local preferences.

• Best and Final Offers: The Contract Manager reserves the right to request Best and Final Offers (BAFO) from Offerors susceptible for award and will adjust cost scores accordingly.

• Negotiation and Award: AAC may conduct negotiations with the highest-scoring Offeror. A contract will be awarded upon the successful conclusion of evaluation and/or negotiations.

SEC. 4.02 EVALUATION CRITERIA

Overall Criteria Weight

Responsiveness Pass/Fail

Qualifications Criteria Weight

Understanding of the Project 10

Methodology Used for the Project 20

Management Plan for the Project 15

Experience and Qualifications 35

Criteria Total 80

Cost Criteria Weight

Cost Proposal 20

Total points without Alaska Offeror Preference 100

Weight

Alaska Offeror Preference 5

Total Evaluation Points Available 105

Proposals will be evaluated based on their overall value to AAC, considering both cost and non-cost factors as described below. Note: An evaluation may not be based on discrimination due to the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror.

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

This portion of the proposal will be evaluated based on the following criteria regarding the personnel, the firm, and any proposed subcontractors:

Personnel Qualifications

• Does the proposal provide a comprehensive overview of the firm’s background, including its client base, relevant licensing, and years in operation?

• Does the proposal clearly define the strengths of the specific team members assigned to the project?

• Do the assigned personnel demonstrate sufficient years of experience within this specific industry and for this type of project?

Firm and Subcontractor Experience

• How relevant is the provided project data to the specific requirements of this contract?

Evaluation will be categorized as follows:

o Highly Relevant: Corrosion control studies or mitigation plans specifically conducted for FAA-licensed spaceport infrastructure or launch facilities.

o Relevant: Corrosion control assessments provided for FAA-licensed airport facilities, specialized hangars, or heavy industrial marine environments.

o Somewhat Relevant: General corrosion studies provided for aerospace projects in Alaska, government infrastructure, or high salinity/arctic environments.

• How successful is the firm’s general history regarding the timely and accurate completion of projects?

• How well has the firm demonstrated its ability to complete similar projects both on time and within budget?

• Has the firm provided verifiable letters of reference from previous clients to support its performance claims?

SEC. 4.04 UNDERSTANDING OF THE PROJECT

This portion of the proposal will be evaluated based on the following criteria regarding the Offeror’s technical approach:

• Understanding of Purpose and Scope: How well has the Offeror demonstrated a thorough and comprehensive understanding of the project's purpose, underlying goals, and full scope of work?

• Methodology and Milestones: To what degree has the Offeror provided a detailed plan of action, including a logical sequence of tasks and a firm schedule of milestones, to ensure the successful delivery of all requirements outlined in the Statement of Work?

SEC. 4.05 METHODOLOGY FOR THE PROJECT

This portion of the offeror’s proposal will be evaluated against the following questions:

• How comprehensive is the methodology and does it depict a logical approach to fulfilling the requirements of the RFP?

• Does the methodology interface with the time schedule in the RFP?

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

This portion of the proposal will be evaluated based on the following criteria regarding the Offeror’s proposed technical strategy:

• Logical Approach: How comprehensive is the proposed methodology, and does it demonstrate a logical, systematic approach to fulfilling all requirements of the RFP?

• Schedule Integration: To what degree does the methodology interface effectively with the proposed schedule outlined in the proposal to ensure seamless project execution?

SEC. 4.07 CONTRACT COST (COST PROPOSAL)

Overall, a minimum of 20% of the total evaluation points (excluding Alaska Offeror Preference) will be assigned to cost. The offeror with the lowest total cost will receive the maximum number of points allocated to cost. The point allocations for cost on the other proposals will be determined using the following formula:

[(Lowest Cost Proposal) x (Maximum Points for Cost)] ÷ (Offeror Cost Proposal) e.g. if the Lowest Cost Proposal is $100, the maximum points for cost is 20, and the another offeror’s cost proposal is $150, the equation would be: [(100 x 20)] ÷ 150 = 13.34 pts

SEC. 4.08 ALASKA OFFEROR PREFERENCE

Since this RFP is evaluated based on a maximum of 100 points, the Alaska Offeror Preference is valued at 5 points. These preference points will be added by the Contract Manager to the qualifying Offeror’s final score only after the technical and cost scores have been fully calculated according to the established evaluation criteria.

SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 5.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

Prior to the award of a contract, an offeror must hold a valid Alaska business license. However, in order to receive the Alaska Offeror Preference, an offeror must hold a valid Alaska business license prior to the deadline for receipt of proposals. Offerors should contact the Department of Commerce, Community and Economic Development, Division of Corporations, Business, and Professional Licensing, PO Box 110806, Juneau, Alaska 99811-0806 for information on these licenses. Acceptable evidence that the offeror possesses a valid Alaska business license may consist of any one of the following:

a) copy of an Alaska business license

b) certification on the proposal that the offeror has a valid Alaska business license and has included the license number in the proposal

c) a canceled check for the Alaska business license fee

d) a copy of the Alaska business license application with a receipt stamp from the state's occupational licensing office

e) a sworn and notarized statement that the offeror has applied and paid for the Alaska business license.

Interested parties that do not currently possess an Alaska business license may still submit a proposal, provided they can demonstrate the ability to obtain the license prior to the award date identified in this RFP. If an Offeror is selected for award but fails to secure a valid Alaska business license by the designated award date, AAC reserves the right to disqualify the Offeror and withdraw the Notice of Intent to Award. In such an event, AAC may reevaluate the remaining proposals and calculate new scoring totals excluding the original awardee.

Prior to the deadline for receipt of proposals, all offerors must hold any other necessary applicable professional licenses required by Alaska Statute.

SEC. 5.02 CLARIFICATION OF PROPOSALS

To determine if a proposal is reasonably susceptible for award, the Contract Manager, or the PEC through the Contract Manager, may engage in communications with an Offeror to clarify uncertainties or eliminate confusion regarding the proposal's contents. These communications are strictly limited to providing a clearer understanding of the existing submission; they must not result in any material or substantive changes to the original proposal.

The Contract Manager or the PEC may adjust their evaluation scores or findings based on the information provided during these clarifications. As specified in the preceding sections, these discussions will remain strictly confidential and will not include details regarding other respondents or the comparative standing of any proposal.

SEC. 5.03 DISCUSSIONS WITH OFFERORS

AAC may conduct discussions with Offerors to ensure a comprehensive understanding of both the RFP requirements and the specifics of the submitted proposals. Any discussions requested prior to the proposal submission deadline are subject to the deadline for questions; if such discussions result in a material change to any part of the RFP, AAC will issue a formal amendment to the posted RFP. If an amendment is issued after proposals have already been received but before the submission deadline, the Contract Manager will provide the amendment to those Offerors so they may submit a new or revised proposal before the submission deadline.

During the evaluation phase, discussions are limited to specific sections identified by the Contract Manager and are held exclusively with Offerors whose proposals are deemed responsive. If these discussions result in an amendment to the RFP, the amendment will be provided to all responsive Offerors, and the Contract Manager will establish a specific date and time for the submission of Best and Final Offers (BAFO). If an Offeror does not submit a BAFO or a notice of withdrawal by the deadline, their most recent previous proposal will be treated as their Best and Final Offer.

Throughout this entire process, AAC must maintain strict confidentiality; no information regarding the identity, standing, or proposal contents of other respondents will be disclosed.

Any oral modification to a proposal must be sent in writing to the Contract Manager prior to the submission deadline or within the time period identified by the Contract Manager during discussions.

Offerors requiring disability-related accommodations must contact the Contract Manager prior to the deadline for questions to ensure reasonable arrangements can be made.

SEC. 5.04 CONTRACT NEGOTIATION

Upon completion of the final evaluation, the Contract Manager may initiate negotiations with the highest-ranking Offeror. These negotiations will remain strictly within the original scope of the RFP and are limited to terms that do not materially alter the competitive ranking of the proposals.

If the highest-ranked Offeror fails to provide requested information in a timely manner, or otherwise fails to negotiate in good faith, AAC reserves the right to formally terminate negotiations. In such an event, AAC may proceed to negotiate with the next highest-ranked Offeror or may reevaluate the remaining proposals and calculate new scoring totals excluding the original awardee. This process may continue until a contract is successfully executed or the RFP is canceled.

SEC. 5.05 OFFEROR NOTIFICATION OF SELECTION

Upon the successful completion of the evaluation process or the conclusion of contract negotiations, the Contract Manager will issue a formal, written Notice of Intent to Award (NOIA).

This notice will be distributed to all Offerors who submitted a proposal. The NOIA will list the names of all competing Offerors and clearly identify the specific Offeror selected for the contract award. Consistent with the confidentiality maintained throughout the process, this notice serves as the first official disclosure of the final selection and the relative standing of the respondents.

SEC. 5.06 PROTEST

AAC is granted an exemption for the State of Alaska Procurement Regulation. AAC Procurement Regulation 1.070. identifies the process that must be followed in the event an interested party submits a protest. Of note, the AAC Procurement Regulation gives five (5) days from the date the notice of intent to award is issued.