0. RFQ AA-2025-01 Rev. 1.pdf

INSTRUCTIONS AND TERMS

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

(Rev. 05/10/24)

REQUEST FOR QUOTATION

(Under UC-LBNL/DOE Contract No. DE-AC02-05CH11231)

UNIVERSITY OF CALIFORNIA

LAWRENCE BERKELEY NATIONAL LABORATORY

Procurement Dept., M/S 90R1131-PROC One Cyclotron Road, Berkeley, CA 94720

RFQ # RFQ Date Due Date:

AA-2025-01

Rev. 1

December 10, 2024 January 24, 2025

ISSUED TO: SUBMIT QUOTATIONS VIA EMAIL TO:

[Quoter's Name] Attn:

[Address]

Arielle Anoop Lawrence Berkeley National Laboratory AAnoop@lbl.gov Ph: (510) 486-5519

SHIP TO LOCATION: Payment Terms Transportation Terms F.O.B.

Lawrence Berkeley National Laboratory One Cyclotron Road Berkeley, CA 94720

Net 30 / Net 15 for small businesses

Prepaid & Add Delivered Duty Paid (DDP)

NAICS Code Size Standard Ship Via 332721 500 Quoter's Choice (Best Way)

Line Item

Description

Drawing ID Qty UOM

Unit Price

Extended Price Requested Delivery Date

First Articles

ID Transition – ST4U Taper AL-1613-4769 1

EA

12 Weeks after FDR’s

Approval

ID Transition - ST2U Taper

AL-1613-4696

24 Weeks after First

ID Transition - ST2U Spool 1 AL-1633-8549

ID Transition - ST2U Spool 2 AL-1660-8668

ID Transition - ST2U Spool 3

AL-1510-4969

ID Transition - ST2D Taper

AL-1613-2609

http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions http://procurement.lbl.gov/supplier-forms

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

ID Transition - ST2U BPM

AL-1633-6335

7 ID Transition - ST3D Taper AL-1630-1311 1

8 ID Transition - ST3U Taper AL-1630-1284 1

9 ID Transition - ST3U Taper AL-1630-1321 1

10 ID Transition - Kicker Absorber D AL-1749-7376 1

11 ID Transition - ST4, 6, 11D Taper AL-1618-4236 3

12 ID Transition - ST5U Taper AL-1630-1998 1

13 ID Transition - ST5D Taper AL-1613-4886 1

14 ID Transition - ST5D Absorber AL-1547-5062 1

15 ID Transition - ST6U Taper AL-1547-6078 1

16 ID Transition - ST7U Taper AL-1547-7658 1

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

17 ID Transition - ST7D Taper AL-1575-1453 1

18 ID Transition – ST8U Taper AL-1633-5553 1

19 ID Transition – ST8D Taper AL-1633-5605 1

20 ID Transition - ST9,12U Taper AL-1633-6233 2

21 ID Transition - ST9,12D Taper AL-1620-9463 2

22 ID Transition - ST10U Taper AL-1621-0934 1

23 ID Transition - ST10U Absorber AL-1624-3589 1

24 ID Transition - ST10D Taper AL-1624-7738 1

25 ID Transition - ST10D Absorber AL-1683-2318 1

26 ID Transition – ST4U, 11U Taper AL-1613-4769 1 EA

Total Firm Fixed Price (USD) $

ADDITIONAL INSTRUCTIONS / MANDATORY REQUIREMENTS

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

By providing a quote, offeror certifies that they meet and conform to all the following mandatory requirements:

1. Recent direct experience (within the last 2 years) manufacturing complex UHV chambers and components for Particle Accelerator applications including performing UHV vacuum qualification bakeout and RGA scan.

2. Capability to machine CuCrZr using 5-axis CNC and wire erosion machining

3. Capability to perform CMM inspection of mechanical parts with resolution of <20 microns.

4. Capability to perform clean UHV assembly work in a ISO6 or better clean room

5. Capability to weld CuCrZr to stainless steel using Tig or ebeam welding

6. Offeror’s unchanged acceptance of the terms, conditions and general provisions of the Sample Subcontract.

* Offeror must include, within their quote, a declarative statement of acceptance to all of the above.

Attachments:

1) Sample Subcontract AA-2025-01

2) AL-1671-8986 Rev. A “SR ID Transition Chamber Statement of Work” dated December 6, 2024 inclusive of the Applicable Documents outlined within Section 10.

To access drawing, step and the Applicable Documents outlined within Section 10 of the SOW utilize this link:

https://drive.google.com/drive/folders/14cwsX4dCmVSsKrmvz4cgo4RkgOHKxAfS?usp=sharing

Notice: The design/documentation package and all associated documents, drawings, and records are owned by DOE. Documents may be obtained from LBNL via link above with Google Drive access. Use of the documents for any purpose outside of (1) responding to this solicitation or (2) a LBNL [fabrication or other as applicable] subcontract is strictly prohibited. No document may be distributed to others or otherwise reproduced or used without written permission from the LBNL University Procurement Representative.

3) AL-1785-5411 SR ID Transition Chamber Compliance Matrix

* (Return Completed Copy with your Quotation; regardless of value)

4) AL-1208-0209C – ALS-U Supplier Quality Evaluation Survey

* (Return Completed Copy with your Quotation; regardless of value)

5) Rep Certs AA-2025-01

* (Return Completed Copy if Quote is in excess of $150K)

6a) General Provisions for Commercial Supplies and Services dated 12/22/23 6b) General Provisions for Commercial Supplies and Services (Foreign) dated 12/22/23

ADDITIONAL REQUIREMENTS:

Sustainability-Related Requirements LBNL’s Sustainable Acquisition Program (SAP) is subject to several interacting initiatives and Federal, DOE, State and University requirements related to sustainability, including Recycled Content Products (EPA Designated Products), Biobased (BioPreferred®), energy efficient products (EnergyStar®), environmentally preferable and energy efficient electronics (EPEAT®), Federal Energy Management Program (FEMP), Non-Ozone Depleting Alternative Products (SNAP), and Water Efficient Plumbing Products (EPA WaterSense®).

https://drive.google.com/drive/folders/14cwsX4dCmVSsKrmvz4cgo4RkgOHKxAfS?usp=sharing

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

The subcontractor must deliver products and services in compliance with the Environmentally Preferable Products and Services (EPP) article of the Sample Subcontract which implements the requirements of DEAR 970.5223-7 and 952.223- 78, Sustainable Acquisition Program, as well as other federal- and state-mandated sustainability requirements.

As part of this requirement, the Subcontractor must report on compliance with recycled content requirements, bio-based, and/or energy-savings (i.e. EPEAT® and EnergyStar®) if applicable to their work effort or product being provided.

Offerors are strongly encouraged to consult the General Services Administration (GSA) Sustainable Facilities Tool (SFTool) and the SFTool Product Search and Vendor Resources pages within that site for additional information on the listed products and services potentially subject to these requirements. Offerors should pay particular attention to the following subject areas and/or products and services that are frequently delivered as a part of LBNL’s subcontracted work efforts (the terms in parentheses are defined within the SF Tool site):

• Recycled Content Products (EPA Designated Products)

• Biobased Products (BioPreferred®)

• Energy Efficient Products (EnergyStar®)

• Environmentally Preferable and Energy Efficient Electronics (EPEAT®)

• Greenhouse Gas Emissions Reduction

• Non-Ozone Depleting Alternative Products

• Water Efficient Plumbing Products (EPA WaterSense®)

• Waste Reduction

LBNL is required to comply with UC policy on sustainable procurement to the extent to which they do not conflict with requirements in the Prime Contract with DOE. The UC policy prioritizes waste reduction in the following order: reduce, reuse, and then recycle. Accordingly, subcontractors and vendors must first reduce unnecessary purchasing and then prioritize purchasing surplus or multiple use products before purchasing recyclable or compostable products in accordance with the EPP article of the Sample Subcontract [OR]Sample Master Agreement. UC Policy also sets forth requirements for:

• Packaging,

• A ban on foam and single use plastic food service and other product packaging, and

• E-Waste recycling not addressed in the Federal requirements.

The California In-Use Off-Road Diesel-Fueled Fleets Regulation requires in-use off-road diesel-fueled fleet owners to report off-road diesel vehicle inventories and actions taken to reduce vehicle emissions to the California Air Resources Board (CARB). LBNL is required to obtain certificates from potential subcontractors and vendors using or offering equipment or fleets exceeding 25 total horsepower (HP) demonstrating compliance for Laboratory-related work in the State of California prior to award. A fleet is defined as one or more vehicles collectively exceeding 25 HP.

By submitting a quote, offerors acknowledge the SAP and reporting requirements included in the Environmentally Preferable Products and/or Services article and General Provisions of the sample subcontract.

Shipping Insurance All quotes and cost proposals must include the cost of shipping insurance to cover risk of loss of items in shipping. The subcontractor or their shipper shall be required to cover replacement of any and all items lost in shipping.

Notice of Sherman Antitrust Act – Federal Antitrust Enforcement This solicitation is subject to the Sherman Antitrust Act which prohibits agreements among competitors to fix prices, rig bids, or engage in other anticompetitive activity. Criminal prosecution of Sherman Act violations is the responsibility of the Antitrust Division of the United States Department of Justice.

http://procurement.lbl.gov/supplier-forms https://sftool.gov/greenprocurement https://sftool.ecomedes.com/ https://sftool.gov/learn/about/652/vendor-resources https://sftool.gov/greenprocurement https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

1. The Quote shall state whether or not you are a small business, based on the North America Classification System (NAICS) Code and Size Standard indicated above.

2. Prices will be considered firm and fixed unless otherwise indicated. Preference will be given to firm fixed price quotations.

3. Items purchased will be titled to the U.S. Government and are NONTAXABLE, per UC/LBNL's California Seller's Permit No. SR CH 21-835970.

4. Any resulting award will be a subcontract under the UC/DOE Contract and the UC/LBNL General Provisions for Commercial Supplies and Services shall apply. The General Provisions are available at: http://procurement.lbl.gov/welcome-to-procurement-property/become-a-supplier/general-provisions.

5. Before award the offeror will provide export control classification information for all supplies. Supplies may not be accepted without the export control information. For quotations that exceed $150,000, the information stated on the Representations and Certifications will suffice.

6. If your quotation exceeds $150,000, a completed and signed Representations and Certification Form, which is available at:

http://procurement.lbl.gov/supplier-forms or an acceptable substitute will be required prior to award.

Violation of the Sherman Act is a felony punishable by up to 10 years imprisonment and a $1 million fine for individuals and a fine of up to $100 million for corporations. In addition, collusion among competitors may also involve violations of the mail or wire fraud statute, the false statements statute, or other federal felony statutes, all of which the Antitrust Division prosecutes.

In addition to receiving a criminal sentence, a corporation or individual convicted of a Sherman Act violation may be ordered to make restitution to the victims for all overcharges. Victims of bid-rigging and price-fixing conspiracies also may seek civil recovery of up to three times the amount of damages suffered.