A5_Sample_Test_TermsConditions_BPA.docx
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- Attached to
- Blanket Purchase Agreement - Sample Testing
- Solicitation number
- W9127N26QA092
About this file
This is a Blanket Purchase Agreement (BPA) Terms and Conditions document for Sample Testing services established by the U.S. Army Corps of Engineers (USACE) Hydroelectric Design Center, effective August 1, 2026 through July 31, 2031. The BPA is structured to provide metal coupon testing services including chemical analysis, tensile testing, hardness testing, and Charpy v-notch impact testing according to ASTM standards. The contractor's laboratory must maintain ISO/IEC 17025 certification and validation by the USACE Materials Testing Center throughout the agreement period.
The agreement establishes a master BPA dollar limit of $600,000 with individual call limits of $25,000, and all calls must be placed by authorized personnel from the Portland District U.S. Army Corps of Engineers. Pricing is based on the contractor's most-favored-customer rates, with annual review and adjustment. Calls below the $2,500 micro-purchase threshold are processed via Government Purchase Card, while calls exceeding this threshold are competed via Request for Quote (RFQ) among BPA holders at prices not to exceed established BPA rates. Payment terms vary by invoice amount: invoices under $2,500 are paid by credit card upon test completion and results submission, while invoices over $2,500 are paid monthly within 30 days per the Prompt Payment Act. The agreement may be cancelled by either party with 30 days' written notice at no cost, and any pending calls must be completed under existing terms. The Government assumes no obligation for proposal preparation costs and makes no guarantee to issue calls.
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Other files
| File | Type | Posted |
|---|---|---|
| A6_QASP Sample Testing.docx | DOCX document | |
| A4_Sample_Testing_PWS.pdf | ||
| A2_Sample_Testing_Call_Order_Tracking_Sheet.xlsx | XLSX spreadsheet | |
| A1_Bid Schedule.xlsx | XLSX spreadsheet | |
| Combined Synopsis Solicitation - Sample Testing BPA - Signed.pdf | ||
| A3_Sample_Testing_Call_Order_Form.docx | DOCX document | |
| A7_ACWS Clauses and Provisions.pdf |
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Text version
W9127N23Q0076
Appendix A4; BPA TERMS AND CONDITIONS
TERMS AND CONDITIONS BLANKET
PURCHASE AGREEMENT (BPA)
Date: 10 June 2026
1. DESCRIPTION OF WORK: This BPA is established for furnishing Sample Testing services as described in the Performance Work Statement (PWS).
2. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized Calls actually placed against this BPA within the USACE Hydroelectric Design Center AOR and shall not be liable in any manner in the event no Calls are made.
3. PRICING: The Contractor certifies that the prices charged to the Government under this BPA shall be as low as or lower than those charged to the Contractor’s most favored customer for like quantities in addition to any discounts for prompt payment. The schedule of tests and pricing will be evaluated annually and updated as agreed upon by the Contractor and Contracting Officer.
4. DURATION: This Agreement shall remain in effect for a period of five (5) years from the award date.
5. CALL LIMITATION: No individual call under this agreement shall exceed $25,000.
6. MODIFICATION: This BPA may be modified only under its terms or conditions or by mutual agreement.
7. REVIEW: This Agreement shall be reviewed by the Contracting Activity at least annually before the anniversary of its effective date and revised as necessary to conform to the requirements of the Federal Acquisition Regulation and applicable supplements or to statutory requirements. Any change shall be effective only through written modification to this Agreement and not by individual Calls issued hereunder. Modifications to this Agreement shall have no retroactive effect on Calls previously issued.
8. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA: Only personnel designated as Authorized Ordering Individuals or Contracting Officers from the Portland District U.S. Army Corps of Engineers shall place Calls on this agreement.
9. INVOICES: The Contractor may invoice USACE for work performed at the conclusion of a test, after the test results have been provided. All submitted invoices shall be accurate and legible to ensure proper payment is made. Invoices that are not accurate or are illegible shall be rejected and a request for a resubmitted invoice shall be sent to the Contractor. Invoices shall be emailed to the Government, ATTN Sarah Knowles at Sarah.L.Knowles@usace.army.mil and to Outlook Mailbox: CENWP-HDC-Invoices@usace.army.mil.
10. PAYMENT: Payment for invoices under $2,500.00 will be made by credit card as described within the PWS. Payment for invoices over $2,500.00 will be made monthly as described within the PWS, every 30 days, IAW the Prompt Payment Act upon receipt of an invoice to cover the services furnished each month during the term of this agreement Comment by Knowles, Sarah L CIV USARMY CENWP (USA): Sarah to update based on Contracting feedback on PWS.
11. APPLICABILITY: The terms and conditions of this Agreement shall be applicable to all BPA Calls issued citing this document.
12. BINDING CONTRACT: Upon issuance of a BPA Call by an authorized individual, a binding contract shall be established between the Contractor and the Contracting Activity/Government. All vendors are cautioned that they are not to accept BPA Calls against the BPA from any individual that is not a Contracting Officer, Contract Specialist or Purchasing Agent with the US Army Corps of Engineers, Portland District.
13. NON-PAYMENT FOR PROPOSALS: The Government shall not be liable for reimbursement of any Contractor proposal preparation costs for this Request for Quote (RFQ) or any Call request issued for a BPA Call proposal under this Agreement. The Government makes no promise to award a BPA Call. If funds do not become available, the Government will cancel the Call.
14. BPA CALL ORDER PROCESS: Call below the micro-purchase threshold (currently $2,500.00 for services) will be made via Government Purchase Card (GPC). If Bidders receive a BPA award, they must be able to accept credit card payments for all calls placed under the BPA. Upon identification of a requirement within the scope of this BPA that exceeds the micro-purchase threshold, the Contracting Activity shall send a RFQ to each BPA Holder(s) in order to compete the requirement. The RFQ will identify all requirement-specific information needed, quantities of BPA services required and identification of the turnaround times per the BPA. The BPA Holder(s) shall respond to the RFQ. The quoted price may not exceed the established BPA pricing, but it may be lower. The basis for award will be included in each RFQ. Calls may be evaluated on price only or price and other factors in order to obtain the best value for the Government. Comment by Knowles, Sarah L CIV USARMY CENWP (USA): Sarah to update based on Contracting feedback on PWS.
15. CANCELLATIONS/TERMINATIONS: This Agreement may be cancelled/terminated in its entirety at no cost by either party. The party desiring to cancel/terminate this Agreement shall serve to the other party a written notice of such intent at least thirty (30) calendar days prior to the effective date of the cancellation/termination. The parties agree that the cancellation shall have no effect on any Call not completed by the effective date of the cancellation/termination. The Contractor shall proceed diligently and complete such Calls under the terms and conditions of this Agreement.
BPA Master Dollar Limit: $600,000 BPA Call Limit: $25,000
Period of Performance: 1-Aug-2026 to 31-Jul-2031
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