A250309_ICE.pdf
PDF 303 KB Posted
- Attached to
- Request for Quote (RFQ) Promotional Items
- Solicitation number
- 250309
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) in California for promotional recruitment giveaways intended for Career and College Fairs. The project seeks to provide branded materials imprinted with the OCTA logo for distribution at recruitment events. The procurement is structured as a one-year initial term with an optional two-year extension, with a contract task order option term date of February 11, 2026. The requestor is Amber Hahlbeck, Sr. Talent Specialist. The promotional items include custom 1200 mAh power banks (1,600 units at $1.05 each), USB Hub 3-in-1 keychains (800 units at $2.05 each), small notebooks with desk essentials (1,280 units at $1.30 each), custom spiral notebooks (1,672 units at $1.00 each), Smith metallic stylus pens (1,672 units at $1.00 each), and mini security webcam covers (1,672 units at $1.00 each). The item quantities and selections are based on average usage from previous orders and anticipated distribution needs.
The total project budget is $10,000.00, representing the complete cost estimate for materials and services with no direct labor, overhead, IT support, travel, or subcontractor costs included. The estimate was prepared on February 11, 2026, and is supported by historical price and cost data from current and past contracts for similar promotional products. By submitting a quote, firms must certify that they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government. Written questions or clarifications must be submitted no later than 11:00 a.m. on April 23, 2026, with OCTA providing written responses by April 27, 2026. All firms submitting quotes agree to comply with the terms and conditions outlined in Exhibit A, OCTA General Provisions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| A250309_PP.pdf | ||
| A250309_PS.pdf | ||
| A250309_R001638_REQ.pdf | ||
| A250309_SOWV.pdf | ||
| A250309_Exhibit_B,_Scope_of_Work.pdf | ||
| A250309_RFQ_Exhibit_A,_General_Provisions.pdf |
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (11/18/13) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Promotional recruitment giveaways for Career/College Fairs. Requesting 1 year with 2 year option terms.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001638
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 2/11/2026
Requestor: Amber Hahlbeck Sr. Talent Specialist Phone Ext.: 5850 Name Title
Signature:
Cost Estimate: $ 10,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (11/18/13) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Promotional recruitment giveaway items for Career/College Fairs to provide branded materials imprinted with the OCTA logo. These items and quantities are based on the average usage from previous orders and anticipated distribution needs. The list is representative and not limited to the items shown:
Custom 1200 mAh Power Bank $1.05x1,600 units = $1,680.00 USB Hub 3-in-1 Keychain $2.05x800 units = $1,640.00 Small Notebook with Desk Essentials $1.30x1,280 units = $1,664.00 Custom Spiral Notebook $1.00x$1,672 units = $1,672.00 Smith Metallic Stylus Pen $1.00x1,672 units = $1,672.00 Mini Security Webcam Cover $1.00x1,672 units = $1,672.00 Total: $10,000
FA-CAMM-006.docm (11/18/13) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Amber Hahlbeck
Date: 2/11/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ 10000.00 $ 10,000.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 10,000.00
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