A23 RFQ Attachment 3 BOM.xlsx

XLSX spreadsheet 26 KB Posted

Attached to
HVAC Services_Liebert Certfied Vendor Branenahl, OH
Solicitation number
HQ042325QE0370001
Issued by

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Written by GovTribe AI ·

This document is a Bill of Materials (BOM) for an HVAC Services contract for the Defense Finance and Accounting Service (DFAS) in Bratenahl, OH. The solicitation (HQ042325QE0370001) seeks a qualified Liebert-certified vendor to provide annual maintenance for five high-volume server rack air conditioning units (Model DS AIR DS105AUA0EI003B) located at 555 E. 88th Street. The contract will cover a base year and four one-year option periods from 8/1/2025 through 7/31/2030, with an Essential Service Plan including 8-hour emergency response, 24/7 coverage, preventative maintenance visits, parts coverage, and performed by Liebert factory-trained technicians.

The procurement is a small business set-aside with a NAICS code of 238220 and a small business size standard of $19 million. Quotes are due by June 23, 2025 at 6:00 PM EST, with email submission preferred to miranda.j.amir.civ@mail.mil. The government intends to award a single firm-fixed price contract to the lowest-price technically acceptable offeror, with mandatory requirements including proof of being a licensed Liebert reseller. A site visit is scheduled for June 10, 2025 at 9:00 AM EST, and vendors must be prepared to submit detailed pricing, contact information, and comply with specific documentation requirements.

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Other files

File Type Posted
A23 RFQ.docx DOCX document
A23 RFQ Attachment 5 Solicitation - HQ042325QE037.pdf PDF
A22 Solic Amendment HQ042325QE0370001.pdf PDF
A23 RFQ.pdf PDF
A23 RFQ Attachment 4 JA Redacted.pdf PDF
A23 RFQ Attachment 2 Schedule of Items.docx DOCX document
A23 RFQ.docx DOCX document
A23 RFQ Attachment 1 SON.pdf PDF

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Bratenahl System Maintenance

DFAS Bratenahl HVAC System Maintenance
BASE YEAR
ItemQuantityServiceManufacturerDescriptionModel #Serial NumberPOP StartPOP EndUnit Price
11Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01248/1/257/31/30
21Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01258/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BB21E8E00878/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BN21E8E00868/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC06F8D00318/1/257/31/30
TOTAL$ - 0BASE YEAR
OPTION YEAR 1
ItemQuantityServiceManufacturerDescriptionModel #Serial NumberPOP StartPOP EndUnit Price
11Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01248/1/257/31/30
21Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01258/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BB21E8E00878/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BN21E8E00868/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC06F8D00318/1/257/31/30
TOTAL$ - 0OPTION YEAR 1
OPTION YEAR 2
ItemQuantityServiceManufacturerDescriptionModel #Serial NumberPOP StartPOP EndUnit Price
11Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01248/1/257/31/30
21Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01258/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BB21E8E00878/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BN21E8E00868/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC06F8D00318/1/257/31/30
TOTAL$ - 0OPTION YEAR 2
OPTION YEAR 3
ItemQuantityServiceManufacturerDescriptionModel #Serial NumberPOP StartPOP EndUnit Price
11Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01248/1/257/31/30
21Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01258/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BB21E8E00878/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BN21E8E00868/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC06F8D00318/1/257/31/30
TOTAL$ - 0OPTION YEAR 3
OPTION YEAR 4
ItemQuantityServiceManufacturerDescriptionModel #Serial NumberPOP StartPOP EndUnit Price
11Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01248/1/257/31/30
21Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC09J8E01258/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BB21E8E00878/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BN21E8E00868/1/257/31/30
1Essential Service PlanLiebert (Vertiv)DS AIRDS105AUA0EI003BC06F8D00318/1/257/31/30
TOTAL$ - 0OPTION YEAR 4

The Essential Service Plan should include: TOTAL VALUE $ - 0

ü Guaranteed 8-hour response 24 hours each day, 7 days per week, including holidays
ü Emergency service labor and travel coverage
ü Replacement Parts Coverage
ü Preventative Maintenance visits scheduled Monday-Friday, 0800 to 1700.
Includes Four Annual Preventative Maintenance visits for the HVAC units
PRECISION COOLING SERVICES
(FLOORMOUNT, CEILING, WALLMOUNT & HEAT REJECTION) SCOPE OF WORK
Y1 – ESSENTIAL FULL SERVICE (4 PM’S)
· Guaranteed 8-hour on-site emergency response, 7 days/week, 24 hours/day, within 150 miles of a Liebert Services’ Service city.
· Includes (4) PM quarterly inspections scheduled by the customer between 8am- 5pm, Monday-Friday, (excluding national holidays).
· Includes 1-800-LIEBERT Customer Response Center.
· Includes 100% labor and travel coverage for emergency service 7 days/week, 24 hours/day (within the 48 contiguous states).
· Includes 100% parts coverage (excluding piping external from the unit, replacement of outdoor condensing unit, components showing physical damage, conponent failure due to irregular voltage conditions, pumps external to the unit, fire suppression system, network panels external to the unit, and leak detection panels) Rental of temporary spot coolers
is also excluded.
· Includes access to Liebert Customer Services Network On-Line Internet portal.
· Performed by Liebert Factory Trained Technicians.
· Prior to acceptance of full service contract, all applicable equipment must be inspected and brought up to a minimum service level. This work is completed outside the full service contract and is performed on a time and material basis.
· Subject to all Terms & Conditions as noted in the Liebert Services Terms & Conditions.
SERVICE PERFORMED
Maintenance Includes:

Filters

Check for restricted airflow. Replace air filters as needed. Examine filter switch.
Wipe entire section clean.

Blower Section

Verify that impellers are free of debris and move freely.
Check belt for condition and proper tension. Replace belts as needed.
Verify that the bearings are in good condition. Check the fan safety switch for proper operation.
Check the pulleys and motor mounts for tightness and proper alignment.

Air Cooled Condenser (If Applicable)

Verify condenser coil cleanliness
Brush clean and spray using hose and nozzle connected to local water source (if local water source is available)
Chemical cleaning of outdoor condensing unit is excluded from normal scheduled maintenance and can be performed on a time and material basis.
Examine motor mounts for tightness. Tighten if necessary.
Verify that the bearings are in good working order.
Confirm that the refrigerant lines are properly supported.

Water/Glycol Condenser (If Applicable)

Check cleanliness of copper tubing. Confirm that the water regulating valves are functioning properly.
Check the glycol solution level. Check glycol freeze protection level Check for water/glycol leaks.

Glycol Pump

Examine for any glycol leaks. Determine proper pump operation.

Steam Generating Humidifier (If Applicable)

Examine the water make-up valve for any leaks. Check the condition of all steam hoses.
Check the canister for any deposits.
Check and adjust potentiometers for optimal performance

Infrared Humidifier (If Applicable)

Check the pan drain for any type of blockage. Examine the humidifier lamps for proper operation.
Check the pan for any type of mineral deposits.

Refrigerant Cycle/Section

Examine refrigerant lines for leaks or damage. Using the sight glass, check lines for moisture. Monitor suction pressure.
Monitor head pressure. Monitor discharge pressure. Check superheat.

Electric Panel, Controls, and Ancillary Items

Check fuses
Check electrical connections Check contactors for pitting
Using microprocessor controls, ensure proper operation of the unit components
Inspect leak detection cabling (if connected to unit)

Chilled water units - additional checks (if Applicable):

Inspect chilled water valve and actuator for proper operation.
Adjust/ tighten linkage if necessary.
Inspect internal chilled water piping and coil for leaks.

File details come from the government source that posted it. Updated .