A23 RFQ Attachment 1 SON.pdf

STATEMENT OF NEED (SON)

Period of Performance - 1 August 2025 to 31 July 2030

IAFS – Internal Air Flow System for five Servers Base year Plus 4 Option Years – 60 Months total

DESCRIPTION OF REQUIREMENT: DFAS I&T Infrastructure & Production Support and DFAS Site Support (JBD) Cleveland require annual maintenance for five (5) High Volume Server Rack Air IAFS – Internal Air Flow System for rack-fans, chips, RAM and motherboard. Conditioning airflow inside server chassis units located at 555 E. 88th Street, Bratenahl, OH 44108. These are Liebert -manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert Pre-Packaged Essential Service Plan for on-site support from a qualified (certified) systems vendor to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.

1. DS AIR DS105AUA0EI003B 4 ESSENTIAL SERIAL # C06F8D0031

2. DS AIR DS105AUA0EI003B 4 ESSENTIAL SERIAL # N21E8E0086

3. DS AIR DS105AUA0EI003B 4 ESSENTIAL SERIAL # B21E8E0087

4. DS AIR DS105AUA0EI003B 4 ESSENTIAL SERIAL # C09J8E0125

5. DS AIR DS105AUA0EI003B 4 ESSENTIAL SERIAL # C09J8E0124

Services shall include:

• Guaranteed eight (8)-hour on-site emergency response, 7 days/week, 24 hours/day, within 150 miles of a Liebert Services’ Service city.

• Four (4) PM inspections per year (once per quarter), scheduled by the customer between 7am- 4pm, Monday-Friday, (excluding national holidays).

• 1-800-LIEBERT Customer Response Center.

• 100% labor and travel coverage for emergency service 7 days/week, 24 hours/day (within the 48 contiguous states).

• 100% parts coverage (excluding piping external from the unit, replacement of outdoor condensing unit, components showing physical damage, component failure due to irregular voltage conditions, pumps external to the unit, fire suppression system, network panels external to the unit, and leak detection panels) Rental of temporary spot coolers is also excluded.

• Access to Liebert Customer Services Network On-Line Internet portal.

• Performance by Liebert Factory Trained Technicians.

• Prior to acceptance of full-service contract, all applicable equipment must be inspected and brought up to a minimum service level. This work is completed outside the full-service contract and is performed on a time and material basis.

• Be subject to all Terms & Conditions as noted in the Liebert Services Terms & Conditions.

Maintenance shall include:

• Filters o Check for restricted airflow. Replace air filters as needed. Examine filter switch.

o Wipe entire section clean.

• Blower Section o Verify that impellers are free of debris and move freely.

o Check belt for condition and proper tension. Replace belts as needed.

o Verify that the bearings are in good condition. Check the fan safety switch for proper operation.

o Check the pulleys and motor mounts for tightness and proper alignment.

• Air Cooled Condenser o Verify condenser coil cleanliness.

o Brush clean and spray using hose and nozzle connected to local water source (if local water source is available) o Chemical cleaning of outdoor condensing unit is excluded from normal scheduled maintenance and can be performed on a time and material basis.

o Examine motor mounts for tightness. Tighten if necessary.

o Verify that the bearings are in good working order.

o Confirm that the refrigerant lines are properly supported.

• Water/Glycol Condenser o Check cleanliness of copper tubing. Confirm that the water regulating valves are functioning properly.

o Check the glycol solution level. Check glycols-freeze protection level Check for water/glycol leaks.

• Glycol Pump o Examine for any glycol leaks. Determine proper pump operation.

• Steam Generating Humidifier o Examine the water make-up valve for any leaks. Check the condition of all steam hoses.

o Check the canister for any deposits.

o Check and adjust potentiometers for optimal performance.

• Infrared Humidifier o Check the pan drain for any type of blockage. Examine the humidifier lamps for proper operation.

o Check the pan for any type of mineral deposits.

• Refrigerant Cycle/Section o Examine refrigerant lines for leaks or damage. Using the sight glass, check lines for moisture. Monitor suction pressure.

o Monitor head pressure. Monitor discharge pressure. Check superheat.

• Electric Panel, Controls, and Ancillary Items o Check fuses.

o Check electrical connections Check contactors for pitting.

o Using microprocessor controls, ensure proper operation of the unit components.

o Inspect leak detection cabling (if connected to unit)

• Chilled water units - additional checks:

o Inspect chilled water valve and actuator for proper operation.

o Adjust/ tighten linkage if necessary.

o Inspect internal chilled water piping and coil for leaks.

PERIOD OF PERFORMANCE: Base Year Plus Four One-Year Option Periods

Base Year: August 01, 2025 – July 31, 2026 Option Year 1: August 01, 2026 – July 31, 2027 Option Year 2: August 01, 2027 – July 31, 2028 Option Year 3: August 01, 2028 – July 31, 2029 Option Year 4: August 01, 2029 – July 31, 2030

Contracting Officer’s Representative: The COR will act as the on-site technical point of the contract for the Government. He/she will initiate repair and replacement request and monitor performance of goods. The GPOC/COR’s authority is limited to technical issues, and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer Representative.

Contract Officer Representative (COR)

Harris Hafeez Malik 216.225.2193 Management and Program Analyst DFAS-CL, Site Support Office 8701 Lakeshore Blvd Bratenahl, OH 44108 harris.h.malik.civ@mail.mil

INVOICES: Payment will be made in accordance with the Prompt Payment Act. Invoices shall be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.mil. (Ref clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer.

https://wawf.mil/ http://www.wawftraining.com/ http://www.dod.mil/dfas

SECURITY:

SECURITY REQUIREMENTS FOR

CONTRACTS REQUIRING ESCORTED ACCESS TO DFAS FACILITIES/NO ACCESS TO

CLASSIFIED INFORMATION, CONTROLLED UNCLASSIFIED INFORMATION (CUI) OR

SYSTEMS ACCESS

Security Requirements – UNCLEARED ESCORTED CONTRACTORS

General Requirements. Contractor personnel must meet the following conditions of employment.

1. Must be a U.S Citizen or National.

2. Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

• The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI).

2. OF306, Declaration for Federal Employment.

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted Access

Only”.

4. A set of fingerprints, unless any of the following apply.

a. The person has been fingerprinted for the Defense Counterintelligence and Security Agency (DCSA) within the past 30 days.

b. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

c. The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another AVS.

d. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

e. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

• Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

• In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S.

Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

• Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

• DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite.

Contractors will not have or need direct system access.