A23_RFQ_Attachment_2_Instructions_to_Vendors.pdf

HQ042326QE040

Court Reporting Services - Gilbert vs. DoD

REQUEST FOR QUOTATIONS

INSTRUCTIONS TO VENDORS/EVALUATION FACTORS

Defense Finance and Accounting Service (DFAS) is issuing a Request for Quotation (RFQ) for the services specified in the attached Statement of Work (SOW). This requirement is 100% Small Business Set-Aside. Quotation evaluation will be conducted in accordance with FAR Part 12, with the intention to award a firm fixed price (FFP) contract to one vendor. Quotations must be received by email to Chrissy Webb at chrissy.j.webb.civ@mail.mil by 5PM EST, Thursday, April 09, 2026. Extensions will not be provided.

IMPORTANT REMINDER: Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/SAM/.

Registration in this system is required in order to be awarded a contract.

PLEASE NOTE: Attachment 2: Schedule of Items must be completed and returned by the deadline, for award consideration. A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive the purchase/task order for this service.

1. Description/Intent of Work to be Performed: The intent of the Agency is to secure the services of a Court Reporter for a Hearing currently scheduled for five (5) days, May 4, 2026 – May 8, 2026, (this hearing is anticipated to last only five days). Tasking, deliverables and pertinent details in Statement of Work (attached separately) and Schedule of Items Table (attached separately).

2. Location of Work to be Performed: Defense Finance and Accounting Service (DFAS) – Office of General Counsel, Indianapolis, IN. (Refer to Statement of Work – attached separately).

3. Anticipated Period of Performance or Delivery Schedule: Event is currently scheduled for May 4, 2026, starting at 9:30 am – 5:00 pm (EST). Due to nature of the hearing the date/time for the hearing to start may be moved up or delayed and sessions may be continued from day to day or to some unknown time, as such, the current period of performance will be from May 02, 2025 – September 30, 2026.

4. Prices: A firm-fixed price quote is to be made. However, unit prices per day, after 5:00 pm rate and rate per page will also be provided as the nature of requirement is subject to change due to unpredictable length of this hearing.

Items to address in your quote: It is expected that a full day (8 hrs. each day) will be required, and quotes should address a day rate. Although not anticipated but due to the nature of the requirement, unit pricing is requested for rate per hour and hours requested beyond 5:00 pm.

The unit prices provided will be used as the basis for any modification to any resultant contract if required. The prices will not be part of the total price calculated for the initial award. Any other rates not listed are considered incidental and should be included in the unit prices for

HQ042326QE040

Court Reporting Services - Gilbert vs. DoD descriptions in the Schedule of Items Table. Failure to provide rates for all description items may result in quote being found non-conforming.

5. Basis for Selection: Lowest Price Technically Acceptable (LPTA). The Government will award a single FFP contract to the Contractor whose quote is determined to conform to the solicitation and provide the LPTA on an all or none bases.

6. Invoicing and Payment: Invoices shall be submitted as a 2-in-1 invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.323-7006 Wide Area Workflow (DEC 2018). It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment. Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

7. Wage Determination: The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference. Wage Determination No 2015-4787, Revision No. 31, dated 12/03/2025 is applicable to this solicitation and may be viewed at https://sam.gov/.

8. Provisions and Clauses: The Government intends to include the following FAR and DFARS clauses and provisions, either by reference or in full text in the resulting award. NOTE:

The FAR and DFARS clauses may be accessed in full text at https://www.acquisition.gov/.

NOTE: This requirement includes DFARS provision 252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements and DFARS Clause 252.204-7021 Contractor Compliance With the Cybersecurity Maturity Model Certification (CMMC) Level Requirements.

CMMC assesses defense contractor compliance with existing information safeguarding requirements for federal contract information (FCI) and controlled unclassified information

(CUI).

The first phase of CMMC implementation began on November 10, 2025.

This requirement will require CMMC Level 2, Self-Assessment.

CMMC Level 2 is broad protection of CUI. The Level 2 self-assessment incorporates 110 security controls.

The self-assessment for CMMC Level 1 and 2 is completed through SPRS via PIEE.

Select the CMMC Assessment tab.

Under the CMMC Assessment tab, there is a guidance tab which houses Vendor Support

Resources; CMMC Quick Entry Guide Level 2 (Self).